Find a TenderAwarded
Published 20 Feb 2025, 15:14 GMT

Official UK procurement notice

Gas Maintenance Services and Pressure Systems

Official notice

Authority: University of Chester (Charity / VCSE)

ServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£1,200,000exc. VAT
Submissions closed 24 Mar 2025awarded 1 Jul 2025
Awarded to Kimpton

What is being bought

Published requirement description

This Award Notice follows the University of Chester seeking tenders through the 2 Stage Restricted Tender Procedure under The Public Contracts Regulations 2015 and The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 for the provision of Gas fired boilers, Water Heaters, and Pressurisation Units PPM servicing and Reactive Maintenance throughout its sites. This contract will start in August 2025 for a period of 3 years (with the two possible extension periods of 1 and 1 years).The total potential contract value, based on previous and foreseeable requirements is approximated to range from £800,000 to £1.2million. However, as services are "needs specific", actual demand and requirements will vary over the period of the contract term and no guarantee can therefore be given regarding the volume, nor value, of business placed with appointed contractor/s. Please note all values in this award notice have been rounded up.

CPV: Gas appliance maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1University of Chester was seeking tenders through the 2 Stage Restricted Tender…AwardedRenewal

University of Chester was seeking tenders through the 2 Stage Restricted Tender Procedure under The Public Contracts Regulations 2015 and The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 for the provision of Gas fired boilers, Water Heaters, and Pressurisation Units PPM servicing and Reactive Maintenance throughout its sites. This contract is intended to start in August 2025 for a period of 3 years (with the two possible extension periods of 1 & 1 years).The total potential contract value, based on previous and foreseeable requirements is approximated to range from £800,000 to £1.2million. However, as services are "needs specific", actual demand and requirements will vary over the period of the contract term and no guarantee can therefore be given regarding the volume, nor value, of business placed with appointed contractor/s.The services required are for all reactive and planned preventative maintenance at the University of Chester’s following sites:Chester- Exton Park - Parkgate Road, Wheeler, Creative Campus - Kingsway, Queens Park, Gateway House, plus multiple accommodation properties across Chester.Warrington - Time Square, Sarah Parker RemondBirkenhead- Marriss House The service covers maintenance for all gas fired boiler and water heaters, as well as pumps/plate/plate heat exchangers. This includes PPM and callouts for all items. Further information was available in the tender documents.

Delivery: UK
Extensions: Period of Contract: 3 years with an option for the University to extend for up to two further periods of 12 months each, subject to satisfactory performance and the University’s needs.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 55%
Published sub-criteria (2)
  • Quality Evaluation: 45%
  • Pricing Evaluation: 55%
Published award criteria (2)
  • Quality Evaluation: 45
  • Pricing Evaluation: 55
Conditions of participation3
  • Suitability

    Selection criteria as stated in the procurement documents

  • Economic & financial standing

    Selection criteria as stated in the procurement documents

  • Technical & professional ability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
20 Feb 2025, 15:14 GMT
Last source update
25 Jul 2025, 09:28 BST
Authority reference
2025-Feb-01
FTS notice number
2025/S 000-043004
Classification (CPV)
Gas appliance maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04e537 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Please contact the University.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
24 Mar 2025, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Mar 2025 → 25 Jul 2025 · 3 dates
  1. Submission deadline
    24 Mar 2025, 10:00 GMT
  2. Invitations to tender expected
    8 Apr 2025, 00:00 BST
  3. Notice published
    25 Jul 2025, 09:28 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Jul 2025, 09:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,200,0001 contract exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 1 Jul 2025
Awarded toValueDateStatus
KimptonSME£1,200,000 †—Awarded

Contracts

  • Contract 043004-2025-2025-Feb-01-1 · KimptonSME

    Signed
    1 Jul 2025
    Value
    £1,200,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad3——

Contracting authority & participating public bodies

University of Chester

Contracting authorityCharity / VCSEBody governed by public lawEducation Parkgate Road, Chester, UK, CH1 4BJContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Kimpton LtdAwarded supplier00781553 Unit 5-6, Hawkshead Road, Greenfields Technology Park, Bromborough, North West, CH62 3RJ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.