Official UK procurement notice
Gas Service Contract 2023 - 2028
Authority: Prospect Community Housing
What is being bought
Published requirement descriptionThe Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.
- Recurrence: 2028
CPV: Gas appliance maintenance services · Miscellaneous repair and maintenance services · Repair and maintenance services for non-electrical machinery · Repair and maintenance services of boilers
The lotProcurement structure
single lot · value publishedLot #1Two stage tendering (all economic operators may submit a SPD (Scotland) application in…AwardedRenewalPublished value£500,000
Two stage tendering (all economic operators may submit a SPD (Scotland) application in accordance with Regulation 29 'Restricted Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
List and brief description of conditions:
4A.1 - Bidders are required to be enrolled in the relevant professional or trade registers (or equivalent) within the country in which they are established including;
- Gas Safe Register;
4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
List and brief description of selection criteria:
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 200,000 GBP for the last two years.
Question 4B.2.1 - Bidders will be required to have a specific gas maintenance yearly turnover of a minimum of 200,000 GBP for the last two years.
Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 10,000,000 GBP Public Liability Insurance - 10,000,000 GBP Contractors All Risk Insurance - 1,000,000 GBP
If all information is available electronically within this section it must be indicated on SPD.
- Technical & professional ability
List and brief description of selection criteria:
4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver this contract.
Complete the following sections:
4C.2
4C.3
4C.4
4C.6 and 4C.6.1
4C.7
4C.8.1 and 4C.8.2
4C.9
4C.10
Bidders responses to Part C of the SPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2028
- First published
- 8 Mar 2023, 14:12 GMT
- Last source update
- 15 Aug 2023, 10:06 BST
- FTS notice number
2023/S 000-023821- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b095Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The performance of the successful Bidder (the Contractor) will be monitored through the Key Performance Indicators. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Prospect Community Housing.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor's Contract.
Publisher note: SPD (Scotland) Document v1.2, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A submission will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Prospect Community Housing will disregard, and not evaluate the remainder of a submission should it fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C. Prospect Community Housing anticipate that the shortlist will be restricted to 5 bidders invited to ITT stage. The highest scoring bidders will be selected for the ITT stage. (SC Ref:741671)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 11 Apr 2023, 16:30 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
11 Apr 2023 → 15 Aug 2023 · 5 dates- Submission deadline11 Apr 2023, 16:30 BST
- Invitations to tender expected14 Apr 2023, 00:00 BST
- Bids must remain valid until31 Jul 2023, 23:59 BST
- Contract starts1 Aug 2023, 00:00 BST
- Notice published15 Aug 2023, 10:06 BST
Notice history
2 events · 3 releases on Find a Tender · since 31 Mar 2023- Deadline moved to 11 Apr 2023, 16:30 BST31 Mar 2023, 12:46 BST+1 days · was 10 Apr 2023, 16:30 BST
- Status changed to complete15 Aug 2023, 10:06 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Apr 2023 | 11 Apr 2023 | +1 d |
To include additional day for bank holidays in UK
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Saltire Facilities Management LtdSME | £317,625 † | — | Awarded |
Contracts
Contract 023821-2023-1 · Saltire Facilities Management LtdSME
- Signed
- 25 Jul 2023
- Value
- £317,625
- Period
- … – 31 Jul 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff Court and Justice of the PeaceReview body
Bidders & participating suppliers
1 commercial party on the notice- Saltire Facilities Management LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.