Great Torrington School ~ Cleaning Tender

Great Torrington School is a secondary academy located in Torrington, Devon. The School provides an education to students within Years 7 to 11 from the local catchment area and has a capacity of approximately 900 students.

The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably with Secondary Schools to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Devon, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The scope of the contract covers all of the cleaning provision within the school, including term time daily cleaning, of which the current specification provides the majority of this service in the evening. Plus, a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and it’s buildings to ensure they are suitably prepared for the beginning of each academic term.

TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.

A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.

The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Great Torrington School on the contract performance.

The contract will commence on 1 September 2021 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.

The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.