Find a TenderClosed
Published 26 Sept 2024, 10:43 BST

Official UK procurement notice

Grounds Maintenance and Tree Maintenance

Official notice

Authority: LONDON & QUADRANT HOUSING TRUST (Housing)

ServicesRestricted procedure
Published estimate£17,000,000exc. VAT
Submissions closed 23 Oct 2024

What is being bought

Published requirement description

L and Q is seeking suitably experienced suppliers to fulfil its grounds and tree maintenance across its estates. The scope of the GM services will include, but is not necessarily restricted to the following:

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
  • Woodland management works to include coppicing/thinning

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1Services and Works to be provided under the Contracts include (but are not limited…

Services and Works to be provided under the Contracts include (but are not limited to):Grounds MaintenanceTree Maintenance

Delivery: UK · GM - London South (Inner) and East (Inner)Trees -South and North West England
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: 65%
  • Price: 35%
Conditions of participation1
  • Suitability

    L and Q expect a minimum standard of qualification to be held by the organisation's operatives. Please confirm if staff are qualified to the following standards using the Regulated Qualifications Framework (RQF):1. Operatives; RQF Level 1 (amenity horticulture, arborist, pest control etc.) and or/other relevant vocational qualifications.2. Skilled staff including gardeners/arboriculturists and supervisors; RQF Level 2 (amenity horticulture, arboriculture, pest control) and/or other relevant vocational qualifications.3. Managers and above; RQF Levels 3 and 4 (amenity horticulture, arboriculture, pest control) and/or other relevant vocational qualificationsL and Q expects the successful contractor(s) to be members of the British Association of Landscape Industries (BALI) and to maintain that membership during the life of the contract. &Q expects the successful consultancy to be corporate members of the Arboricultural Association and to maintain that membership during the life of the contract. Please confirm if your organisation is a corporate member of the Arboricultural Association. For Lot 4 (North West THT ONLY) - please note that membership to the Arboricultural Association is not mandatory However, "Technician" membership would also be acceptable (Lot 4 only)

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Sept 2024, 10:43 BST
Last source update
26 Sept 2024, 10:43 BST
Authority reference
L and Q 00001760
FTS notice number
2024/S 000-030736
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesRepair and maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04a30b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

As per ITT

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Oct 2024, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Sept 2024 → 25 Apr 2025 · 4 dates
  1. Notice published
    26 Sept 2024, 10:43 BST
  2. Submission deadline
    23 Oct 2024, 17:00 BST
  3. Invitations to tender expected
    2 Jan 2025
  4. Bids must remain valid until
    25 Apr 2025, 23:59 BST

Contracting authority & participating public bodies

London and Quadrant Housing Trust

Contracting authorityHousingRegional or local authorityHousing and community amenities 29 – 35 West Ham Lane, Stratford, UK, E15 4PHContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • L & QReview contact point Sidcup, KentContact email
  • L and QReview body SidcupContact email
  • RICSMediation body RICSContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.