Official UK procurement notice
Grounds Maintenance Vehicles, Plant and Equipment Procurement
Authority: Birmingham City Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionBirmingham City Council (the "Council") is seeking to appoint an organisation for the procurement and hire of ground maintenance vehicles.
The Council may procure assets by outright purchase and or contract hire depending on asset type and funding route; tenderers must price in accordance with the pricing schedules for the Lots bid.
The Council’s Improvement and Recovery Plan (IRP) set out a Council-wide programme to reset service delivery, improve value for money, and deliver financial stability. Within this, the Street Scene Transformation Programme has been identified as a key enabler to modernising the operating model, improve the quality of direct services provided to residents, and deliver planned Medium-Term Financial Plan (MTFP) savings.
A key component of this transformation is the replacement of the Council’s ageing frontline fleet across Grounds Maintenance. In 2024, Cabinet approved the procurement of 151 new Waste Collection vehicles to support the move to alternate weekly waste residual waste collections and the introduction of a citywide food waste collection service by March 2026, in line with national legislation.
This earlier investment addressed only part of the wider operational fleet. A significant proportion of the Council’s Grounds Maintenance vehicles and plant remain life-expired, inefficient, and unreliable. Much of the current fleet is either operating well beyond its expected lifespan or is provided via long-term spot hire at higher cost.
The Council has committed, through the Business Case for the Street Scene Transformation Programme, to establish a normalised and strategic approach to fleet and asset replacement, ensuring that future investments are planned, phased and aligned with the evolving needs of operational services. This includes moving away from one-off bulk procurements and towards a flexible multi-year investment model based on agreed age profiles and lifecycle planning.
Lots
The contract(s) being procured have been split into Lots, as follows.
- Lot 1 – Grounds Transport and Access Vehicles
- Lot 2 – Compact and Utility Tractors
- Lot 3 – Ride-on and Stand-on Mowing Equipment
- Lot 4 – Pedestrian Mowing Equipment
- Lot 5 – Handheld Powered Grounds Equipment
- Lot 6 – Sports Turf and Heavy-Duty Attachments
Separate contracts will be awarded for each Lot. Tenderers may bid for one or more Lots; the top two ranking suppliers for each lot will be awarded contracts.
The contract will commence on 01 June 2026 and will be in place for a period of three (3) years.
CPV: Grounds maintenance services · Grounds-maintenance equipment · Specialist vehicles · Utility vehicles
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£14,300,000 together) · same conditions of participation on every lotLot #1Grounds Transport and Access VehiclesPublished value£5,000,000
Provision of specialist Grounds-only transport and access vehicles to enable movement of plant, equipment and staff across parks, sports and open spaces.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Lot #2Compact and Utility TractorsPublished value£3,300,000
Provision of compact, mid-range and heavy-duty tractors to provide core power units for Grounds Maintenance operations and compatible attachments.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Lot #3Ride-on and Stand-on Mowing EquipmentPublished value£5,100,000
Provision of ride-on and stand-on mowing equipment for amenity grass, sports pitches and highways verge maintenance.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Lot #4Pedestrian Mowing EquipmentPublished value£250,000
Provision of pedestrian mowing equipment for precision, localised and constrained Grounds Maintenance activities.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Lot #5Handheld Powered Grounds EquipmentPublished value£400,000
Provision of handheld powered equipment to support routine Grounds Maintenance, verge management and horticultural tasks.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Lot #6Sports Turf and Heavy-Duty AttachmentsPublished value£250,000
Provision of specialist agricultural and sports turf equipment and tractor-mounted attachments for pitches, playing fields and large-scale Grounds Maintenance.
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Further details will be in the tender documentation.
- Technical & professional ability
Further details will be in the tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Feb 2026, 11:04 GMT
- Last source update
- 4 Feb 2026, 11:04 GMT
- Award evaluation window
- Submission end – 15 May 2026
- Authority reference
P3422- FTS notice number
2026/S 000-009856- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0646a7Find a Tender
How it was run
Official notice- Submission deadline
- 3 Mar 2026, 12:00 GMT
- Clarification deadline
- 20 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. in-tendhost.co.uk/birminghamcc ↗ Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Tender deadline submission is noon on 3rd March 2026.
Timeline
4 Feb 2026 → 1 Jun 2026 · 5 dates- Tender notice published265 days ago4 Feb 2026, 11:04 GMT
- Clarification questions by249 days ago20 Feb 2026, 12:00 GMT
- Submission deadline238 days ago3 Mar 2026, 12:00 GMT
- Award decision expected by165 days ago15 May 2026, 23:59 BST
- Contract starts149 days ago1 Jun 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published4 Feb 2026, 11:04 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender