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Published 25 Jan 2022, 22:45 GMT

Official UK procurement notice

Guildhall Events Catering Framework

Official notice

Authority: City of London Corporation (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 28 Feb 2022awarded 25 Aug 2022
Framework period 3 yrsends 31 Dec 2025 · extension options published · starts 1 Jan 2023

What is being bought

Published requirement description

Contract award for the framework of approved caters that will provide catering services for internal and external clients hiring events spaces at the Guildhall.

CPV: Catering services

How this framework works

From the published notice
Places
up to 50 suppliers · 26 bids received (0.5 per place) · 13 appointed
Framework period
3 yrs from 1 Jan 2023, Not Applicable

The lotProcurement structure

single lot · value published
Lot #1The nature of the procurement is to establish a new list of caterers to provide…AwardedRenewal 3 yrsPublished value£1,000,000

The nature of the procurement is to establish a new list of caterers to provide catering services at the Guildhall for City events including the use by external clients hiring events spaces at the Guildhall. The new list of approved suppliers will take effect from 1 January 2023.

The Guildhall event catering specification details the expectations and requirements for catering at Guildhall.

The duration of the Framework Agreement for the Guildhall Events Catering as indicated in the Specification will be for a core period of three (3) years. In addition, the Authority reserves the right, at its sole discretion, to extend this Framework Agreement by up to one (1) year, therefore the maximum duration of the Framework is four (4) years.

Contract period: 1 Jan 2023 – 31 Dec 2025 (3 yrs)
Delivery: London · The Guildhall, 72 Basinghall St, London, EC2V 7HH
Extensions: additional 12 month extensionVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
What this means for your bid
  • “Guildhall Events Catering Framework” is a framework: the contest is a place on its panel, up to 50 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Jan 2022, 22:45 GMT
Last source update
8 Nov 2022, 09:21 GMT
Award evaluation window
28 Feb 2022 – …
Authority reference
itt_COL_15447
FTS notice number
2022/S 000-031499
Classification (CPV)
Catering services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-030f5e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £920,000 for City Events, external clients can also use approved suppliers for events held at the Guildhall.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
28 Feb 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
28 Feb 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

28 Feb 2022 → 1 Jan 2023 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Feb 2022, 12:00 GMT
  2. Bids opened
    28 Feb 2022, 12:00 GMT
  3. Bids must remain valid until
    1 Sept 2022, 23:59 BST
  4. Notice published
    8 Nov 2022, 09:21 GMT
  5. Contract starts
    1 Jan 2023

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Nov 2022, 09:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 26
Contracts signed 13latest 25 Aug 2022

13 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 13 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

  • City of London Guildhall Events Catering Framework

    Signed
    25 Aug 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
26bids———

Contracting authority & participating public bodies

2 public bodies on the notice

City of London Corporation

Contracting authorityLocal CouncilRegional or local agency/officeGeneral public services Guildhall, London, London, EC2P 2EJContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDONContracting authority London, LondonContact name, email

Dispute resolution & review bodies

  • Cabinet OfficeMediation body London
  • High Court of England and WalesReview body London
  • See VI.4.1) Review body field of this contract award noticeReview contact point London

Framework contractors & participating bidders

13 commercial parties on the notice
Show 3 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria