Hall Green School ~ Cleaning Tender

Hall Green is a School that continually seeks to build on the successes of the past and adapt to the needs of the future and is committed to safeguarding and promoting the welfare of all of its pupils. In a changing world, the School continues to focus on the essentials that make Hall Green successful: the quality of teaching and learning; personal pastoral care for every individual in the School; strong relationships with parents, carers and the wider community.

Hall Green School Governors and staff are committed to providing the very best for the children in their care.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the School. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to, at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 August 2021 until 31 July 2024, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present 9 cleaning operatives, comprising 1 x supervisor and 6 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 130 hours per week.

The value of the current contract is circa £87,000.00 + VAT. Please note that this includes the costs of the Area Manager.

The School wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Governing body are not obliged to accept the lowest price.

The School’s objectives:

•To build upon the standards of cleaning services within the School

•To receive a service that complies with the service standards

•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce

•To generate an improved learning environment for all students, within the School

•To receive proactive management support for the cleaning team, in order to attract and retain a full complement of motivated staff

•To hold regular review meetings with the successful Supplier

•To achieve overall value for money