Find a TenderAwardedContract details notice

Published 23 Sept 2025, 14:30 BST

Official UK procurement notice

Hand Arm Vibration and Dust & Noise Monitoring Solution

Official notice

Authority: Leicester City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48) Delivery: UKEast Midlands (UKF21)

Published estimate£87,000≈ £29k / year · £105,000 inc. VAT54.8% above published estimate

Submissions closed 7 Oct 2025awarded 6 Jan 2026

Awarded to Reactec

Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Regular exposure to hand-arm vibration from using hand-held power tools or operating machinery can cause a range of conditions known as Hand Arm Vibration Syndrome (HAVS) which includes vibration white finger and Carpal Tunnel Syndrome (CTS). Under the Control of Vibration at Work Regulations 2005, Leicester City Council must assess and identify measures to eliminate or reduce risks from exposure to hand-arm vibration so that we can protect our employees from risks to their health. The Council currently has 100 HAV devices across three service areas. Each of the areas have a separate subscription. The Housing team also have 1 device used to monitor dust. The current solution will be unsupported from 31st December 2025, therefore any new solution must go live by the 1st January 2026. The Council would like to consolidate the contracts and explore providers who can offer devices, analytical software and if possible work with the existing devices.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£87,000

Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £87,000 exc. VAT · £105,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: The contract will Go Live on 1st January 2026, or any other date as agreed in writing between the parties, for an initial term of three years with the option to extend for up to a further one + one years, ending on 31st December 2030.

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality : Quality = 70%
Price : Price = 30%

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Sept 2025, 14:30 BST
Last source update: 12 May 2026, 13:31 BST
Authority reference: 1029NMNES
FTS notice number: 2025/S 000-058933
Latest notice: Contract details notice (UK7)
Classification (CPV): Software package and information systems
Delivery area: UKEast Midlands (UKF21)
Official registry OCID: ocds-h6vhtk-05a03d Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 7 Oct 2025, 17:00 BST
Clarification deadline: 1 Oct 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The Tender must be submitted through the e-tendering portal (this may be submitted at any time prior to the closing time and date). Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender. The server timestamps (GMT) Tenders when they are submitted. Tender submitted after the closing date and time of 09:00hrs, 7th October 2025 will not be considered.

procontract.due-north.com/Advert ↗

Timeline

23 Sept 2025 → 12 May 2026 · 5 dates

Tender notice published400 days ago
23 Sept 2025, 14:30 BST
Clarification questions by392 days ago
1 Oct 2025, 17:00 BST
Submission deadline386 days ago
7 Oct 2025, 17:00 BST
Contract starts300 days ago
1 Jan 2026
Latest notice published169 days ago
12 May 2026, 13:31 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Sept 2025

Tender notice published
23 Sept 2025, 14:30 BST
UK4
Contract award notice published
7 Jan 2026, 13:03 GMT
UK6
Status changed to complete
7 Jan 2026, 13:03 GMT
Contract signature expected
20 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
12 May 2026, 13:31 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £134,6531 award exc. VAT

Bids received 3

Contracts signed 1latest 1 Feb 2026

Awarded to	Value	Date	Status
ReactecSME30 Jan 2026 – 29 Jan 2029 · up to 29 Jan 2031Extensions: Initial term of 3 years with the option to extend for up to a further 1 year + 1 years.	£134,653	6 Jan 2026	Awarded

Contracts

Hand Arm Vibration and Dust & Noise Monitoring Solution · ReactecSME
Signed
1 Feb 2026
Value
£134,653
Period
1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2031 with extensions
Status
active
Extensions
Initial term of 3 years with the option to extend for a further 1 + 1 years.
Options
The option to purchase warranties and additional hardware was included.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	0	0	—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall, Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Reactec LimitedAwarded supplierGB-PPON: PZXX-4263-CQDN 103 Level 1 Strathmore House, Glasgow, Scotland, G74 1LFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender12 May 2026, 13:31 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Jan 2026, 13:03 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Sept 2025, 14:30 BST