Official UK procurement notice
Hard FM - Building Fabric Repairs, Maintenance and Minor works Contract - Corporate Estate
Authority: London Borough of Lewisham (Local council)
What is being bought
Published requirement descriptionLondon Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Building Fabric Repair, Maintenance and Minor Works Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive Building Fabric services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings.
Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community.
These core Services include:
- Reactive repairs – Fault diagnosis and repair of building fabric and assets to restore to safe and effective operation with an emphasis on first time fix.
- Emergency out of hours response – 24/7 emergency response to emergency situations to make safe and/or resolve issues where possible.
- Undertake minor alterations and fabric related installations.
- Provision of some Planned Maintenance Activities relating to building fabric including roof safety equipment.
- Provision of technical advice relating to building fabric and related assets.
CPV: Bricklaying work · Building completion work · Carpentry installation work · Erection of fencing · Fire-prevention installation works · Flashing and guttering work · Floor and wall covering work · Installation of doors and windows and related components · Joinery work · Masonry and bricklaying work · Miscellaneous repair and maintenance services · Other building completion work · +7 more
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,916,667
- Economic & financial standing
Please refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
- Technical & professional ability
Please refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Economic & financial standing
Please refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
- Technical & professional ability
Please refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Sept 2025, 16:37 BST
- Last source update
- 11 Sept 2026, 14:49 BST
- Award evaluation window
- Submission end – 6 Nov 2026
- Authority reference
DN827722- FTS notice number
2026/S 000-086506- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0597f8Find a Tender- Contract terms summary
Payment will be made in accordance with the terms and conditions of contract. Valid and undisputed invoices will be paid following receipt and verification in accordance with the Council's standard payment procedures. Suppliers should refer to the procurement documents and draft contract for full details of invoicing and payment arrangements.
How it was run
Official notice- Submission deadline
- 9 Oct 2026, 12:00 BST
- Clarification deadline
- 28 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders will be submitted electronically via the London Tenders portal
Suppliers must submit all required tender documentation in accordance with the Invitation to Tender (ITT) by the Tender Submission Deadline.
Please refer to the ITT and associated procurement documents for full submission requirements and instructions.
Timeline
10 Sept 2025 → 1 Dec 2026 · 8 dates- Planning notice published10 Sept 2025, 16:37 BST
- Market engagement398 days ago25 Sept 2025, 23:59 BST
London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Electrical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Thursday 25th September 2025. The event will run from 09:30am to 12:00pm.
Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process.
Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in".
If you are interested in attending this market engagement event, please contact us at lewisham.procurement@lewisham.gov.uk
no later than 12:00 p.m. on Monday, 22 September 2025.
Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process.
Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.
- Next notice expected352 days ago10 Nov 2025, 23:59 GMT
- Tender notice published48 days ago11 Sept 2026, 14:49 BST
- Clarification questions by31 days ago28 Sept 2026, 12:00 BST
- Submission deadline20 days ago9 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 8 days6 Nov 2026, 23:59 GMT
- Contract startsin 32 days1 Dec 2026
Notice history
6 events · 2 releases on Find a Tender · since 10 Sept 2025- Preliminary market engagement notice published10 Sept 2025, 16:37 BSTUK2
- Tender notice published11 Sept 2026, 14:49 BSTUK4
- Published value published: £2,916,66711 Sept 2026, 14:49 BST
- Status changed to active11 Sept 2026, 14:49 BST
- Procurement method changed11 Sept 2026, 14:49 BST
- Deadline published: 9 Oct 2026, 12:00 BST11 Sept 2026, 14:49 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://www.londontenders.org/
- Technical specifications https://www.londontenders.org/
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender