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Published 3 Feb 2025, 17:32 GMT

Official UK procurement notice

Hard FM Services ELFT · UK public procurement notice

Official notice

Authority: East London NHS Foundation Trust (Central government)·Consortium: 2 public authorities

ServicesCompetitive procedure with negotiation
Sectors: Real estate services (70) Delivery: London (UKI42)
Published estimate£12,000,000exc. VAT
Submissions closed 6 Mar 2025awarded 23 Jul 2025
Awarded to CBRE MANAGED SERVICES LIMITED

What is being bought

Published requirement description

o The scope of the hard FM contract includes statutory compliance, reactive and planned maintenance, and sustainability initiatives, which require bidders to propose tailored and innovative solutions.<br/>o ELFT operates a diverse estate with varying building types, including hospitals, community health centers, and administrative offices, necessitating flexibility in delivery models.

CPV: Building and facilities management services · Health services · Property management services of real estate on a fee or contract basis

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£12,000,000
Delivery: London
Extensions: options to extend for a further two twelve-month periods,, reviewed annually, with a final end date of 1st September 2030.Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
79993000 Building and facilities management services85100000 Health services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Feb 2025, 17:32 GMT
Last source update
28 Jul 2025, 12:13 BST
FTS notice number
2025/S 000-043414
Classification (CPV)
Building and facilities management servicesHealth servicesProperty management services of real estate on a fee or contract basis
Delivery area
London (UKI42)
Official registry OCID
ocds-h6vhtk-04db3e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance<br/><br/>with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the<br/><br/>University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
6 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

6 Mar 2025 → 26 Aug 2025 · 4 dates
  1. Submission deadline
    6 Mar 2025, 12:00 GMT
  2. Invitations to tender expected
    3 Apr 2025, 00:00 BST
  3. Notice published
    28 Jul 2025, 12:13 BST
  4. Bids must remain valid until
    26 Aug 2025, 23:59 BST

Notice history

2 events · 3 releases on Find a Tender · since 24 Jul 2025
  1. Status changed to complete
    24 Jul 2025, 20:14 BST
  2. Buyer details updated
    24 Jul 2025, 20:14 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.5.1£12,310,000.00£18.650,000.00

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 12
Contracts signed 1latest 23 Jul 2025
Awarded toValueDateStatus
CBRE MANAGED SERVICES LIMITED——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12bids——£12,310,000 – £12,310,000

Contracting authority & participating public bodies

2 public bodies on the notice

East London NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHard FM contract property management EstatesHealth 9 Alie Street, London, London, E1 8DEContact name, email, phone

Dispute resolution & review bodies

  • High Court of Justice for England and WalesReview body London
  • NHS EnglandReview body Leeds

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria