Official UK procurement notice
HCC 06/22 - Framework Agreement for the Provision of Building Cleaning Services
Authority: Hertfordshire County Council (Local council)
What is being bought
Published requirement descriptionHertfordshire County Council went out to procurement for the Provision of a Building Cleaning Service Framework. This is an award notice and this opportunity is now closed. Please see Section V (Award of Contract) for further details
CPV: Building-cleaning services · Cleaning services · Cleaning services of office equipment · Office cleaning services · School cleaning services
How this framework works
From the published notice- Places
- up to 10 suppliers · 17 bids received (1.7 per place) · 10 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£40,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “HCC 06/22 - Framework Agreement for the Provision of Building Cleaning…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Jun 2022, 15:27 BST
- Last source update
- 31 Aug 2022, 10:51 BST
- Award evaluation window
- 27 Jul 2022 – …
- Authority reference
HCC2113472- FTS notice number
2022/S 000-024245- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034b1cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 27 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 27 Jul 2022, 12:00 BST
Timeline
27 Jul 2022 → 31 Aug 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown27 Jul 2022, 12:00 BST
- Bids opened27 Jul 2022, 12:00 BST
- Notice published31 Aug 2022, 10:51 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Aug 2022, 10:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
The Provision of a Building Cleaning Service Framework
- Signed
- 26 Aug 2022
- Value
- £40,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 17bids · 17 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal OfficerReview contact point
- High Court,Review body
Framework contractors & participating bidders
10 commercial parties on the notice- Bidvest Noonan (UK) LimitedFramework contractor
- Birkin Cleaning Services LimitedFramework contractor
- Brayborne Facilities Services LimitedFramework contractor
- Evergreen Facilities Services LimitedFramework contractor
- GSO LimitedFramework contractor
- Haywards Services LimitedFramework contractor
- Lakethorne LimitedFramework contractor
- Nightingale Cleaning LimitedFramework contractor
- Regent Office Care LimitedFramework contractor
- Solo Service Group LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria