Official UK procurement notice
West Northamptonshire Holiday Activities and Food (HAF) Coordination and Delivery Service 2027
Authority: West Northamptonshire Council (Local council)
What is being bought
Published requirement descriptionWest Northamptonshire Council is seeking to appoint a Provider to coordinate and manage the delivery of the Holiday Activities and Food (HAF) Programme across West Northamptonshire from 1 March 2027.
The successful Provider will act as the strategic coordinator of the programme and will be responsible for the planning, mobilisation, management, quality assurance and performance monitoring of HAF provision. The Provider will recruit, support and manage a network of delivery partners to ensure that sufficient high-quality holiday activities and healthy food provision are available during the Easter, summer and winter school holiday periods.
- The authority expects to re-tender this requirement around 1 Sept 2030, 23:59 BST.
CPV: Children's holiday-camp services · Education and training services · Provision of services to the community · Welfare services for children and young people
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality (including Social Value): Scoring criteria is detailed within the Tender documents
No conditions of participation were published on the notice; check the tender documents.
- Turnover usually expected at this size: about £4,373,681 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How West Northamptonshire Council buys Social work services (CPV 8531), and who usually turns up
West Northamptonshire Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Social work services (CPV 8531) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 31 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 21%
2–355% / 24%
4–627% / 32%
7+18% / 24%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate10% / 21%
Within ±2%50% / 69%
Above estimate40% / 10%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 8531Published estimate£4.4m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–333%
4–626%
7+31%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 16 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£4.4m
Estimate£4.4m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Barnardo'sLarge | £167m83 awards in 36m · last this month | 31 live · £87m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=38 |
| — | None on file | at estimate n=2 | |
| — | None on file | no comparable pairs | |
| — | None on file | no comparable pairs | |
| — | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Sept 2030
- First published
- 5 May 2026, 12:21 BST
- Last source update
- 23 Oct 2026, 15:39 BST
- Award evaluation window
- Submission end – 8 Jan 2027
- Authority reference
WNC00000673- FTS notice number
2026/S 000-100666- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069134Find a Tender
How to participate & submission route
Official notice Submit via In-tend- Requests to participate (first stage)
- —
- Tender submission deadline
- 23 Nov 2026, 12:00 GMT
- Clarification deadline
- 9 Nov 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the West Northamptonshire Council e-procurement portal (In-Tend): in-tendhost.co.uk/wnc ↗
Tender responses must be completed and submitted through the portal by the stated deadline. Submissions by email, post or other means will not be accepted.
Timeline
5 May 2026 → 1 Mar 2027 · 8 dates- Planning notice published174 days ago5 May 2026, 12:21 BST
- Market engagement42 days ago14 Sept 2026, 23:59 BST
Information Session Details:
Date: Tuesday 15 September 2026 Time: 12:30pm to 2:00pm Location: Microsoft Teams
Registration deadline: 14 September 2026
To register your interest and receive the Microsoft Teams joining link, please email: educationcommissioning@westnorthants.gov.uk
- Next notice expected27 days ago29 Sept 2026, 23:59 BST
- Tender notice published3 days ago23 Oct 2026, 15:39 BST
- Today26 Oct 2026
- Clarification questions byin 14 days9 Nov 2026, 17:00 GMT
- Submission deadlinein 28 days23 Nov 2026, 12:00 GMT
- Award decision expected byin 74 days8 Jan 2027, 23:59 GMT
- Contract startsin 125 days1 Mar 2027
Notice history
7 events · 3 releases on Find a Tender · since 5 May 2026- Preliminary market engagement notice published5 May 2026, 12:21 BSTUK2
- Preliminary market engagement notice published24 Aug 2026, 17:09 BSTUK2
- Tender notice published23 Oct 2026, 15:39 BSTUK4
- Published value updated to £4,379,67223 Oct 2026, 15:39 BSTwas £2,000,000
- Status changed to active23 Oct 2026, 15:39 BST
- Procurement method changed23 Oct 2026, 15:39 BST
- Deadline published: 23 Nov 2026, 12:00 GMT23 Oct 2026, 15:39 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents, including the Invitation to Tender, Service Specification and draft contract, are available via the West Northamptonshire Council e-procurement portal (In-Tend). Interested suppliers must register on the portal to access the documents and submit a response.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender