Official UK procurement notice
Holiday Activities and Food (HAF) services DPS (SC240025)
Authority: Kent County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children's physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks.
This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC). The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children.
HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting.
The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in rounds, as detailed in the Invitation to Tender.
- Recurrence: Annually
CPV: Recreational, cultural and sporting services
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (4)Procurement structure
4 lots · all with a published value · win at most 4 of themEvery one of these 4 lots carries the same published figure, £4,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Applies to lots 1, 2, 3, 4.
To access all Tender documentation relating to this Lot please use the following access link (if you only require the access code please find it at the end of the link):
www.kentbusinessportal.org.uk/respond/367XV7543T ↗
If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com. Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR 2015. The system did not permit this combination, so it has been noted here for transparency.
Lot #1Northceiling above
Lot #2Eastceiling above
Lot #3Southceiling above
Lot #4Westceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
This opportunity is a DPS under PCR 2015, and therefore 'Conditions of Participation' is not the correct terminology, however, Selection Criteria is as per stated in the Invitation to Tender documents.
- “Holiday Activities and Food (HAF) services DPS (SC240025)” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Annually
- First published
- 29 May 2026, 15:55 BST
- Last source update
- 29 May 2026, 15:55 BST
- Authority reference
Round 5- FTS notice number
2026/S 000-050970- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a936Find a Tender
- Performance terms
As per DPS Admission Agreement, available as part of the Invitation to Tender pack.
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For further information and to respond to this opportunity please use the following access link (if you only require the access code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/367XV7543T If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
How it was run
Official notice- Admission period ends
- 11 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
29 May 2026 → 11 Sept 2026 · 2 dates- Notice published153 days ago29 May 2026, 15:55 BST
- Admission / appointment period ends48 days ago · period end, not a bid countdown11 Sept 2026, 12:00 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria