Official UK procurement notice
Holiday Activity Fund Framework
Authority: Reading Borough Council (Local council)
Sectors: Health & Social Care (85)Recreational, cultural and sporting services (92) Delivery: South East (UKJ11)
Framework ceiling (notional)£360,000framework ceiling, not attributable revenue
Submissions closed 13 Apr 2026awarded 24 Jun 2026
Award (standstill) to AN SSC LIMITED +12 more3 awards
Framework period 1 yrends 30 Jun 2027 · up to 30 Jun 2029 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionReading Borough Council have been awarded funding from the Department for Education to deliver the Holiday Activities and Food (HAF) Programme for three further years (April 2026 - March 2029). RBC has been awarded £450,000 for 2026 - 2027.
The HAF programme provides access to healthy meals and enriching activities for children and young people eligible for free school meals between the ages of 5 to 16. It addresses food insecurity, social isolation, and educational inequalities during school holidays.
Key benefits include:
- Reaching thousands of disadvantaged children each year with food, physical activity, and learning.
- Improved wellbeing, readiness to learn, and community engagement.
- Strengthened local partnerships across schools, the voluntary sector, and community organisations.
- Fulfilment of statutory duties and DfE expectations.
Investment appraisal indicates that continuing or enhancing the current service model is the most cost-effective and impactful use of the grant
CPV: Recreational, cultural and sporting services · Social services · Social work services without accommodation
How this framework works
From the published notice- Bids received
- 18 bids received · 15 suppliers appointed
- Framework period
- 1 yr · up to 3 yrs from 1 Jul 2026
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£360,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Holiday Activity Fund Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Mar 2026, 12:30 GMT
- Last source update
- 24 Jun 2026, 11:52 BST
- Award evaluation window
- Submission end – 25 May 2026
- Authority reference
RBC 00002445- FTS notice number
2026/S 000-021297- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06663dFind a Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Appointment period ends
- 13 Apr 2026, 23:59 BST
- Clarification deadline
- 12 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
10 Mar 2026 → 3 Jul 2026 · 8 dates- Tender notice published230 days ago10 Mar 2026, 12:30 GMT
- Clarification questions by197 days ago12 Apr 2026, 23:59 BST
- Admission / appointment period ends196 days ago · period end, not a bid countdown13 Apr 2026, 23:59 BST
- Award decision expected by154 days ago25 May 2026, 23:59 BST
- Assessment summaries sent125 days ago24 Jun 2026, 00:00 BST
- Latest notice published124 days ago24 Jun 2026, 11:52 BST
- Contract starts118 days ago1 Jul 2026, 00:00 BST
- Standstill ends115 days ago3 Jul 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 10 Mar 2026- Tender notice published10 Mar 2026, 12:30 GMTUK4
- Contract award notice published24 Jun 2026, 11:52 BSTUK6
- Status changed to complete24 Jun 2026, 11:52 BST
- Contract signature expected10 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 153 awards · see the list ↓
Bids received 1815 from SMEs
£360,000 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| AN SSC LIMITEDSME, COMMUNITY MISSION PROJECTVCSE, GRASSROOTZ YOUTH C.I.C.VCSE, GRIP-UK LTDSME, KOOSA KIDS LIMITEDSME, NSSPORT MJ LTDSME +6 moreHoliday Activity Fund Programme LOT 1 - Mainstream13 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2029Extensions: +1 year +1 year | ceiling above | 24 Jun 2026standstill to 3 Jul 2026 | Standstill |
| COMMUNITY MISSION PROJECTVCSE, Debbie's Childcare ServicesSME, KOOSA KIDS LIMITEDSME, MAKE SENSE THEATRE CICSMEVCSE, N3W ANGLE CICSMEVCSE, Next Thing Education Camps LtdSMEHoliday Activity Fund Programme LOT 2 - Specialist Needs13 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2029Extensions: +1 year +1 year | ceiling above | 24 Jun 2026standstill to 3 Jul 2026 | Standstill |
| COMMUNITY MISSION PROJECTVCSE, Debbie's Childcare ServicesSME, N3W ANGLE CICSMEVCSE, STORYY EDUCATION LTDSME, reading fc community trustVCSEHoliday Activity Fund Programme LOT 3 - Vulnerable Young People13 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2029Extensions: +1 year +1 year | ceiling above | 24 Jun 2026standstill to 3 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 18final-stage tenders · 23 at stage one | 15 | 5 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
15 commercial parties on the notice- AN SSC LIMITEDFramework contractor
- COMMUNITY MISSION PROJECTFramework contractor
- Debbie's Childcare ServicesFramework contractor
- GRASSROOTZ YOUTH C.I.C.Framework contractor
- GRIP-UK LTDFramework contractor
- Greenwich Leisure LimitedFramework contractor
- JUNIOR ADVENTURES GROUP UK LTDFramework contractor
- KOOSA KIDS LIMITEDFramework contractor
- MAKE SENSE THEATRE CICFramework contractor
- N3W ANGLE CICFramework contractor
Show 5 more suppliers
- NEXT THING EDUCATION CAMPS LTDFramework contractor
- NSSPORT MJ LTDFramework contractor
- STORYY EDUCATION LTDFramework contractor
- U SPORTS LIMITEDFramework contractor
- reading fc community trustFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender