Find a TenderAwarded
Published 14 Sept 2023, 14:28 BST

Official UK procurement notice

HOTBEV23 Supply and Distribution of Hot Beverage Ingredients, equipment and associated products

Official notice

Authority: THE UNIVERSITY CATERERS ORGANISATION LIMITED (Education)

Framework agreement5 lotsGoodsRestricted procedureSME suitable
Framework ceiling (notional)£35,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 20 Oct 2023awarded 26 Mar 2024
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

The supply and distribution of hot beverage ingredients, equipment and associated coffee shop products

CPV: Coffee, tea and related products

How this framework works

From the published notice
Places
up to 12 suppliers · 15 bids on the busiest of 5 lots (1.3 per place) · 16 appointed (full)

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 5 lots carries the same published figure, £7,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Halls, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above

Minimum requirements areCoffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas Supply of good quality hot chocolateProvision of a high standard of trainingAbility to supply a wide range of machinery for use within student dining halls (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided.

Delivery: UK
Extensions: The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance. · The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance.Second stage: 6–12 candidates invited to tenderVariant bids: not allowed
Lot #2Retail, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above

Minimum requirements Coffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés and other retail locations. May be a requirement for full/super automated machines with payment facility.Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materialsFOC marketing materials including price boards, loyalty cards etc a minimum of once per annum.

Delivery: UK
Extensions: Option to extend agreement by 2 x 12 month extensions. This will be subject to performance. · The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance.Second stage: 6–12 candidates invited to tenderVariant bids: not allowed
Lot #3Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above

Minimum requirements areCoffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateProvision of a high standard of trainingAbility to supply a wide range of machinery for use within a hospitality/kitchen (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided.

Delivery: UK
Extensions: The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance. · The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performanceSecond stage: 6–12 candidates invited to tenderVariant bids: not allowed
Lot #4Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products.AwardedRenewalceiling above

Minimum requirementsSpeciality coffee ingredients (80+ point SCA Q grading)Supply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés and other retail locations. May be a requirement for full/super automated machines with payment facility (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materials

Delivery: UK
Extensions: The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance · The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performanceSecond stage: 6–12 candidates invited to tenderVariant bids: not allowed
Lot #5One-Stop for all Hot beverage related products and equipment for all operational areas.AwardedRenewalceiling above

Minimum requirementsCoffee supply in various formats; beans, ground, bulk-brewSpeciality coffee ingredients (80+ point SCA Q grading)Supply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés, student dining, hospitality locations etc. May be a requirement for full/super automated machines with payment facility (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materials

Delivery: UK
Extensions: The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance. · The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This willbe subject to performance.Second stage: 6–12 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    See tender documents.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “HOTBEV23 Supply and Distribution of Hot Beverage Ingredients,…” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
14 Sept 2023, 14:28 BST
Last source update
26 Apr 2024, 14:49 BST
Authority reference
2024/S 000-009852
FTS notice number
2024/S 000-013629
Classification (CPV)
Coffee, tea and related products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03fcb8 Find a Tender

Publisher note: Permissible users of this Agreement include:TUCO Member and Associate Member Authorities TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: England Scotland and Wales Local CouncilsNorthern Ireland Local CouncilsConwy CBC, Denbighshire CC, Flintshire CC, Wrexham CBC, Sefton Council, Halton BC, Cheshire West and Chester Council, South Ribble Borough Council, Liverpool City Council, Wirral BC, Rochdale MBC, Northumberland CCany other Local AuthoritiesEducational establishments: Schools in EnglandSchools in WalesEducational Establishments in England and WalesSchools in ScotlandEducational Establishments in ScotlandSchools and Educational Establishments in Northern IrelandEngland Scotland and Wales Higher EducationNorthern Ireland Higher EducationEducation TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:UK Police ForcesEngland Fire and Rescue ServicesScotland Fire and Rescue ServicesWales Fire and Rescue ServicesNorthern Ireland Fire and Rescue ServicesUK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS Scotland NHSWales NHS Northern Ireland HSCEngland Ambulance ServiceScotland Ambulance ServiceWales Ambulance ServiceNorthern Ireland Ambulance ServiceLocal Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: England / UK Central GovernmentScotland GovernmentWales GovernmentNorthern Ireland GovernmentRegistered charities: England and Wales Registered CharitiesScotland Registered CharitiesNorthern Ireland Registered CharitiesHospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England Social LandlordsScotland Social LandlordsWales Social LandlordsNorthern Ireland Social LandlordsAll 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL`s http://www.tenantservicesauthority.org/ orhttp: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.Public sector buying organisations: http://www.hefce.ac.uk/unicoll/ http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; APUC members see http://www.apuc-scot.ac.uk/home.htm; NWUPC members see www.nwupc.ac.uk; NEUPC members see http://neupg.procureweb.ac.uk/; HEPCW members see http://hepcw.procureweb.ac.uk/; LUPC members see http://www.lupc.ac.uk/; Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPCOther organisations: All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;The Agreement is also for use by but not limited to Crown Commercial Services;This Agreement may also be used by other public bodies as defined by the European Union

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
20 Oct 2023, 10:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Oct 2023 → 26 Apr 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Oct 2023, 10:00 BST
  2. Invitations to tender expected
    7 Nov 2023
  3. Notice published
    26 Apr 2024, 14:49 BST

Notice history

1 event · 6 releases on Find a Tender
  1. Status changed to complete
    26 Mar 2024, 15:19 GMT
Published amendments (4 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextAdditional Information · VI.3BlankThe contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h…
—TextAdditional Information · VI.3BlankThe contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h…
—TextAdditional Information · VI.3BlankThe contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h…
—TextAdditional Information · VI.3BlankThe contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h…

4 amendments published without a description.

Routine re-releases (6)
  • 2024-04: 1 release · 26 Apr 2024
  • 2024-03: 1 release · 26 Mar 2024
  • 2023-09: 1 release · 14 Sept 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 16admitted to the panel · see the list ↓
Bids received 1510 from SMEs · busiest of 5 lots
Contracts signed 5latest 26 Mar 2024

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Halls, Hot Beverage Ingredients, equipment and associated coffee shop products.

    Signed
    26 Mar 2024
    Value
    ceiling above
    Status
    active
  • Lot 2 – Retail, Hot Beverage Ingredients, equipment and associated coffee shop products

    Signed
    26 Mar 2024
    Value
    ceiling above
    Status
    active
  • Lot 3 – Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products

    Signed
    26 Mar 2024
    Value
    ceiling above
    Status
    active
  • Lot 4 – Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products.

    Signed
    26 Mar 2024
    Value
    ceiling above
    Status
    active
  • Lot 5 – One-Stop for all Hot beverage related products and equipment for all operational areas

    Signed
    26 Mar 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Halls, Hot Beverage Ingredients, equipment and associated coffee shop products.15bids · 15 electronic10——
2 · Retail, Hot Beverage Ingredients, equipment and associated coffee shop products.15bids · 15 electronic10——
3 · Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products.15bids · 15 electronic10——
4 · Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products.13bids · 13 electronic10——
5 · One-Stop for all Hot beverage related products and equipment for all operational areas.13bids · 13 electronic10——

Contracting authority & participating public bodies

TUCO Ltd

Contracting authorityEducationBody governed by public lawEducation c/o Mitchell Charlesworth, 3rd Floor, 44 Peters Street, Manchester, UK, M2 5GPContact name, email Published organisation website ↗

Framework contractors & participating bidders

37 commercial parties on the notice
Show 27 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria