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Published 31 Aug 2023, 14:24 BST

Official UK procurement notice

Housing Management System Implementation

Official notice

Authority: Swindon Borough Council (Local council)

ServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: South West (UKK14)
Awarded value£937,500published contract · exc. VAT
Submissions closed 2 Oct 2023awarded 31 Oct 2023
Awarded to Quality Led Projects Ltd
Contract term 1 yr 1 moends 30 Nov 2024 · starts 1 Nov 2023

What is being bought

Published requirement description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Housing Management System Implementation to support the expedited (13 month) implementation. Implementation will start 1st November 2023 and the system needs to go live on or before 19th November 2024, and the Contract shall run for the full 13 months to 30th November 2024, as stated in the ITT document.

CPV: Software implementation services

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded 1 yr 1 mo
Contract period: 1 Nov 2023 – 30 Nov 2024 (1 yr 1 mo)
Delivery: South West
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 85%Price: 15%
Published sub-criteria (9)
  • Quality criteria 6.1.1 Project Planning and Management: 4%
  • Quality criteria 6.1.2. Project Planning and Management: 4%
  • Quality criteria 6.1.3. Project Planning and Management: 12%
  • Quality Criteria 6.1.4 Data Migration: 15%
  • Quality Criteria 6.1.5 Data Migration: 10%
  • Quality Criteria 6.1.6 Testing and Quality Assurance: 10%
  • Quality Criteria 6.1.7 Testing and Quality Assurance: 10%
  • Quality Criteria 6.1.8 Configuration Support: 20%
  • price: 15%
Published award criteria (9)
  • Quality criteria 6.1.1 Project Planning and Management: 4%
  • Quality criteria 6.1.2. Project Planning and Management: 4%
  • Quality criteria 6.1.3. Project Planning and Management: 12%
  • Quality Criteria 6.1.4 Data Migration: 15%
  • Quality Criteria 6.1.5 Data Migration: 10%
  • Quality Criteria 6.1.6 Testing and Quality Assurance: 10%
  • Quality Criteria 6.1.7 Testing and Quality Assurance: 10%
  • Quality Criteria 6.1.8 Configuration Support: 20%
  • Price: 15%
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Aug 2023, 14:24 BST
Last source update
20 Nov 2023, 10:37 GMT
Award evaluation window
2 Oct 2023 – …
Authority reference
DN687335
FTS notice number
2023/S 000-034218
Classification (CPV)
Software implementation services
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-03f882 Find a Tender
Contract terms
Performance terms

In the procurement documents

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
2 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
2 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

2 Oct 2023 → 20 Nov 2023 · 4 dates
  1. Submission deadline
    2 Oct 2023, 12:00 BST
  2. Bids opened
    2 Oct 2023, 12:00 BST
  3. Contract starts
    1 Nov 2023
  4. Notice published
    20 Nov 2023, 10:37 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Nov 2023, 10:37 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £937,5001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 31 Oct 2023
Awarded toValueDateStatus
Quality Led Projects LtdSME£937,500 †—Awarded

Contracts

  • Housing Management System Implementation · Quality Led Projects LtdSME

    Signed
    31 Oct 2023
    Value
    £937,500
    Period
    … – 30 Nov 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria