HR and Payroll System · UK public procurement notice

Official notice

Authority: ASTON UNIVERSITY (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: West Midlands (UKG)

Awarded value£1,429,618published contract · exc. VAT

Awarded 19 Jun 2026no call for competition

Awarded to Access UK Ltd

What is being bought

Published requirement description

Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The contract supports continuity of a critical HR and Payroll system and includes associated system functionality, support, and potential future integration with existing University systems. The contract has been awarded via the G-Cloud framework.

CPV: Software supply services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1Aston University has awarded a contract to Access UK Ltd for the provision of its…Awarded

Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The system supports critical HR and payroll operations across the University. The award provides continuity of service, reduces implementation risk and disruption, and supports improved system functionality and reporting capability. The contract has been awarded via the G-Cloud framework as a compliant route to market. Additional information: The award report confirms the contract is for the existing HR and Payroll System, awarded to Access UK Ltd via G-Cloud, with a total potential contract value of £1,429,617.60 excluding VAT if the optional one-year extension is exercised.

Delivery: West Midlands · Aston University, Aston Triangle, Birmingham, B4 7ET.

48450000 Time accounting or human resources software package

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Jun 2026, 13:24 BST
Last source update: 23 Jun 2026, 13:24 BST
Authority reference: 1089
FTS notice number: 2026/S 000-058953
Classification (CPV): Software supply servicesTime accounting or human resources software package
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-06bb13 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The contract was awarded via direct award under the G-Cloud 14 framework, based on the supplier's ability to meet the University's requirements and ensure continuity of service.
The decision to award to The Access UK Ltd is supported by the following:
Ensures continuity of a critical HR and Payroll system
Reduces implementation risk and potential service disruption
Enables future integration with existing and developing University systems
Achieves value for money through negotiated pricing and inclusion of additional functionality

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,429,6181 contract exc. VAT

Bids received 1

Contracts signed 1latest 19 Jun 2026

Awarded to	Value	Date	Status
Access UK Ltd	£1,429,618 †	—	Awarded

Contracts

Contract 058953-2026-1 · Access UK Ltd
Signed
19 Jun 2026
Value
£1,429,618
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

ASTON UNIVERSITY

Contracting authorityEducationBody governed by public lawEducation Aston Triangle, Birmingham, West Midlands, B47ETContact name, email

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Access UK LtdAwarded supplierGB-COH: 02343760 Armstrong Building Oakwood Drive, Loughborough University Science & Enterprise Park, Loughborough, East Midlands, LE11 3QF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.