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Published 30 Apr 2021, 22:55 BST

Official UK procurement notice

HVAC Maintenance Services · UK public procurement notice

Official notice

Authority: London School of Hygiene & Tropical Medicine (Education)

ServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: London (UKI31)
Published estimate£750,000≈ £250k / year55.3% below published estimate
Submissions closed 2 Jun 2021awarded 9 Dec 2021
Awarded to Alpine Works Limited
Contract term 3 yrsends 30 Nov 2024 · extension options published · starts 1 Dec 2021

What is being bought

Published requirement description

HVAC Maintenance Services

  • A planned preventative HVAC maintenance service
  • A reactive maintenance service including day-to-day repairs

CPV: Repair and maintenance services of central heating · Repair and maintenance services of cooler groups

The lotProcurement structure

single lot · value published
Lot #1Heating, ventilation and air conditioning (HVAC) Maintenance Services to be carried…AwardedRenewal 3 yrsPublished value£750,000

Heating, ventilation and air conditioning (HVAC) Maintenance Services to be carried out in LSHTM properties at Keppel Street, Tavistock Place, Bedford Sq and Bloomsbury Sq.

  • A planned preventative HVAC maintenance service
  • A reactive maintenance service including day-to-day repairs Additional information: Renewal option of two years (1+1).
Contract period: 1 Dec 2021 – 30 Nov 2024 (3 yrs)
Delivery: London · Keppel Building, London, WC1E 7HT
Extensions: 2 years (1 + 1)Second stage: 5–null candidates invited to tenderVariant bids: not allowed
50730000 Repair and maintenance services of cooler groups

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 78%Price: 22%
Published sub-criteria (9)
  • Planned Preventative Maintenance (PPM): 20%
  • Reactive Maintenance: 20%
  • Service Request System: 10%
  • Asset Management / CAFM: 10%
  • Operational Setup and Management: 10%
  • Performance Management & Reporting: 5%
  • Working at the School: 3%
  • Pricing: 2%
  • Cost: 20%
Published award criteria (9)
  • Planned Preventative Maintenance (PPM): 20
  • Reactive Maintenance: 20
  • Service Request System: 10
  • Asset Management / CAFM: 10
  • Operational Setup and Management: 10
  • Performance Management & Reporting: 5
  • Working at the School: 3
  • Pricing: 2
  • Cost: 20
What this means for your bid
  • Price carries 22 of 100 points: a 10% discount moves about 2.2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Apr 2021, 22:55 BST
Last source update
7 Jan 2022, 16:06 GMT
Authority reference
LSHTM-2021-06
FTS notice number
2022/S 000-000529
Classification (CPV)
Repair and maintenance services of central heatingRepair and maintenance services of cooler groups
Delivery area
London (UKI31)
Official registry OCID
ocds-h6vhtk-02ac85 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
2 Jun 2021, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

lupc.bravosolution.co.uk/web/login.shtml ↗

Timeline

2 Jun 2021 → 7 Jan 2022 · 4 dates
  1. Submission deadline
    2 Jun 2021, 13:00 BST
  2. Invitations to tender expected
    21 Jun 2021, 00:00 BST
  3. Contract starts
    1 Dec 2021
  4. Notice published
    7 Jan 2022, 16:06 GMT

Notice history

2 events · 2 releases on Find a Tender · since 7 Jan 2022
  1. Status changed to complete
    7 Jan 2022, 16:06 GMT
  2. Buyer details updated
    7 Jan 2022, 16:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £335,0001 contract exc. VAT
Bids received 54 from SMEs
Contracts signed 1latest 9 Dec 2021
Awarded toValueDateStatus
Alpine Works LimitedSME£335,000 †—Awarded

Contracts

  • Contract 000529-2022-1 · Alpine Works LimitedSME

    Signed
    9 Dec 2021
    Value
    £335,000
    Period
    … – 30 Nov 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic4——

Contracting authority & participating public bodies

London School of Hygiene & Tropical Medicine

Contracting authorityEducationBody governed by public lawHealth RC000330 Keppel Street,, London, London, WC1E 7HTContact name, email, phone

Dispute resolution & review bodies

  • The Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Alpine Works LtdAwarded supplier04412871 Brighton House, 23-25 High Street, Ewell Village, Epsom, Surrey, South East, KT17 1SB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria