Hybrid Mail Services 2021

The Council wishes to establish a single provider Contract for the provision of Hybrid Mail Services. The Council is managing this procurement in line with the Public Contracts Regulations 2015.

The procurement process to be used is the Competition with Negotiation pursuant to Regulation 30 of the Regulations.

www.legislation.gov.uk/uksi/2015/102/regula… ↗

The Council is procuring the Contract as a central purchasing body for itself

1.2 Background

The Council implemented a hybrid mail services in 2018 and has worked with the existing supplier to develop those services over recent years.

The service runs generally successfully for a number of council departments, although it falls short of the Council’s aspirations.

Approximate volumes for the most recent financial year were as follows:

• Total documents sent via BANES hybrid mail = 585,000
• Of this total, Ad hoc mail volumes are approximately 85,000 and Bulk Mail makes up the remaining 400,000

The estimated annual expenditure of the future contract is likely to be in the range of £250,000 - £300,000, although the actual contract value will be dependent on additional service uptake, the drive for process efficiencies and potential digital delivery.