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Find a TenderAwarded without competitionContract details notice
Published 29 Sept 2025, 10:26 BST

Official UK procurement notice

IDox Software and Maintenance

Official notice

Authority: Epsom and Ewell Borough Council (Local council)

Direct award
Sectors: IT Services & Software (72) Delivery: South East (UKJ26)
Awarded value£276,340published award · exc. VAT
Awarded 26 Oct 2025no call for competition
Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

The IDOX Uniform system will support essential planning and regulatory functions at Epsom and Ewell Borough Council

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: South East
72260000 Software-related services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Sept 2025, 10:26 BST
Last source update
1 Dec 2025, 09:46 GMT
FTS notice number
2025/S 000-078342
Latest notice
Contract details notice (UK7)
Delivery area
South East (UKJ26)
Official registry OCID
ocds-h6vhtk-05a3c3 Find a Tender
Why no open competition
Single Suppliers Technical Reasons
Published justification

Specific ICT requirements for EEBC departments.

How it was run

Official notice
Submission deadline
—

Timeline

21 Nov 2025 → 1 Dec 2025 · 2 dates
  1. Standstill ends339 days ago
    21 Nov 2025, 23:59 GMT
  2. Notice published329 days ago
    1 Dec 2025, 09:46 GMT

Notice history

4 events · 3 releases on Find a Tender · since 29 Sept 2025
  1. Transparency notice published
    29 Sept 2025, 10:26 BST
    UK5
  2. Contract award notice published
    12 Nov 2025, 11:58 GMT
    UK6
  3. Contract signature expected
    22 Nov 2025, 23:59 GMT
    scheduled
  4. Contract details notice published
    1 Dec 2025, 09:46 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £276,3401 award exc. VAT
Contracts signed 1latest 30 Oct 2025
Awarded toValueDateStatus
IDOX SOFTWARE LTDIDox Maintenance and Software22 Nov 2025 – 29 Oct 2028£276,34026 Oct 2025Awarded

Contracts

  • IDox Software and Maintenance · IDOX SOFTWARE LTD

    Signed
    30 Oct 2025
    Value
    £276,340
    Period
    22 Nov 2025 – 29 Oct 2028
    Status
    active

    No agreed KPIs: Requirements have been set by CCS framework

Contracting authority & participating public bodies

Epsom and Ewell Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYXN-1576-NDDT The Parade, Town Hall, Epsom, South East, KT18 5BYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • IDOX SOFTWARE LTDAwarded supplierGB-COH: 02933889GB-PPON: PYXN-6943-DMZG Unit 5, Woking 8, Forsyth Road, Woking, South East, GU21 5SBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender