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Published 8 May 2024, 09:37 BST

Official UK procurement notice

Immediate Justice · UK public procurement notice

Official notice

Authority: The Police and Crime Commissioner for Surrey (Police & fire)

ServicesOpen procedure
Published estimate£175,000exc. VAT
Submissions closed 14 Jun 2024

What is being bought

Published requirement description

The Surrey Office of the Police and Crime Commissioner (OPCC) and Surrey Police are seeking to roll out Immediate Justice across the whole county. To facilitate this within an appropriate timescale, we are seeking a single service provider to manage Immediate Justice reparative activities for adults across Surrey. This provider must have previous experience and expertise in facilitating and delivering reparative activities or similar. 15. The service must have previous experience and expertise in facilitating and delivering reparative activities. The most relevant and effective of which will be determined locally, but may include:

  • Litter-picking in public parks and high streets
  • Site clean-up after council funded events
  • Proactive or reactive cleaning of civic memorials
  • Installation of hanging baskets or temporary civic notices
  • Gardening of communal flower beds in town centres
  • Cleaning of graffiti on bus shelters, tram stops or train stations or public signage

CPV: Justice services · Other community, social and personal services · Provision of services to the community

The lotProcurement structure

single lot · no lot value published
Lot #1Following a pilot for Immediate Justice in ten trailblazer areas across England and…Renewal

Following a pilot for Immediate Justice in ten trailblazer areas across England and Wales the UK Government have decided to roll it out across all other force areas of England and Wales. Immediate Justice will ensure that perpetrators of anti-social behaviour and relevant crimes are held accountable for their behaviour, whilst providing victims and communities with a voice in how they would like offenders to make amends. Utilising existing Criminal Justice frameworks, Immediate Justice is applicable as an Out of Court Resolution (OoCR) i.e. Community Resolution or Conditional Caution, identified through the Community Remedy document. Offenders will be required to undertake unpaid community work with an ambition for them to start that work as soon as 48 hours after referral to the Immediate Justice Reparation Service provider, so victims know anti-social behaviour is treated seriously and with urgency.Surrey Police will employ two Immediate Justice Administrative Officers, who will manage cases following referral from Police Officers or Police Community Support Officers (PCSOs). They will make referrals to the relevant service provider who will then facilitate reparative activities with offenders. The Surrey Office of the Police & Crime Commissioner (OPCC) and Surrey Police are seeking to roll out Immediate Justice across the whole county. To facilitate this within an appropriate timescale, we are seeking a single service provider to manage Immediate Justice reparative activities for adults across Surrey. This provider must have previous experience and expertise in facilitating and delivering reparative activities or similar. Objectives The objective of the procurement process is to establish a fully managed Immediate Justice delivery service across Surrey. To reduce incidents of crime and anti-social behaviour, by holding perpetrators to account through the delivery of up to 50 cases of swift and visible reparative activities across Surrey per month. To reduce re-offending by adopting a Restorative Justice approach alongside the reparative activity.

Delivery: South East
Extensions: Potential for 3 x 12 month extension options - This is depending on the awarding of additional funding by the HM Government and the performance of the contract.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    All requirements as stated within the Tender pack can be metAll staff engaged in Immediate Justice delivery must hold an enhanced DBS Check. All staff will be able to easily travel to reparative sites across SurreySafeguarding Vulnerable Adults policy (inc. related risk assessments) and an Equality Diversion & Inclusion policy must be in placeYour organisation should be able to provide its own equipment for use as part of the Reparative Activity and must hold appropriate risk assessments.Comprehensive risk management policy relating to immediate justice should be in placeEither hold the Cyber Essentials Certification or have a core membership with the South East Cyber Resilience Centre (SECRC) or commit to obtaining these should you be successful winning this tender. Successful Tenderer will have to sign an information sharing agreement as part of the contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 May 2024, 09:37 BST
Last source update
8 May 2024, 09:37 BST
Award evaluation window
14 Jun 2024 – …
Authority reference
JPS1576
FTS notice number
2024/S 000-014609
Classification (CPV)
Justice servicesOther community, social and personal servicesProvision of services to the community
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-0457c5 Find a Tender
Contract terms
Performance terms

Contract Performance will be related to the following areas: Delivery of contract in line with tendered pricing Delivery of the contract in line with the requirements listed in the Tender Pack Attendance to all relevant partnership, operational and performance meetings Delivery against the following key performance indictors and an additional indicators as agreed between the Successful Tenderer and the Authority: Case count (number of referrals)Age/gender/ethnicity of each case  Type of activity (by theme e.g., 'park clean up'/'property repair'/'street-cleaning'/'installing public signage/infrastructure')  Time taken for activity to commence from disposal (and % within 48 hours)  Attendance rate  Attrition / completion rate  Monthly total hours of activity  Location (including Division and District/Borough) Day of the week

Review and risk notes
Review procedure

TBC

Publisher note: The Surrey OPCC has been provided additional funding from HM Government to deliver the Immediate Justice pilot for the financial year 2024/25 from 1st October 2024 to 31st March 2025. The maximum allocated budget to deliver the service across Surrey is £175k. Whilst funding has only been confirmed for the last 6 months of 2024/25 there is potential for continued funding and therefore the contract includes 3 x 1-year potential extension options. The agreement of any extensions would be performance and funding dependent, and the funding level for a full year has not currently been established but is expected to be in the region of £250K. Any extensions would be with the expectation that the Successful Tenderer is able to provide services within the budgets set, the OSPCC will be unable to support any additional costs that exceed the funding received from HM Government.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 Jun 2024, 09:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
14 Jun 2024, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

8 May 2024 → 12 Sept 2024 · 4 dates
  1. Notice published
    8 May 2024, 09:37 BST
  2. Submission deadline
    14 Jun 2024, 09:00 BST
  3. Bids opened
    14 Jun 2024, 09:00 BST
  4. Bids must remain valid until
    12 Sept 2024, 23:59 BST

Contracting authority & participating public bodies

The Police and Crime Commissioner for Surrey

Contracting authorityPolice & fireBody governed by public lawPublic order and safety PO Box 412, Guildford, Surrey, South East, GU3 1YJContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The PCC for SurreyReview body Guildford

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria