Immersive Studio Installation · UK public procurement notice

CPV: Motion picture and video services · Simulators

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

23 Jun 2022, 13:55 BST

Last source update

23 Jun 2022, 13:55 BST

Authority reference

PD-761

FTS notice number

2022/S 000-017200

Classification (CPV)

Motion picture and video servicesSimulators

Delivery area

West Midlands (UKG33)

Official registry OCID

ocds-h6vhtk-0349d5 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

Coventry University seeks a sole supplier to deliver a project to 'fit-out' the Immersive studio spaces within the new Delia Derbyshire Building, as part of the FAH redevelopment project. This is a highly specialised supply and installation project requiring a high-degree of bespoke design, a particular specification, and project-service integration.

Due to the technical complexity and the critical nature of the project, as well as the frequent cycles of technology re-fresh in this field, Faculty colleagues undertook a pre-market engagement some months ago seeking professional advice and guidance to establish a broad project requirement/specification for the complete delivery of a highly innovative Immersive studio capability in our new building.

This high-level engagement made clear that one supplier: Gren Spencer / Wireframe Extended Reality, had by far the most comprehensive understanding of the parameters of the project requirement and provided the most credible proposal and the areas which needed to be developed further.

The FAH Redevelopment Project team has had to continue to undertake the very significant pre-engagement activity with Gren Spencer / Wireframe Extended Reality, including user-case workshops and focus-groups, in order to develop the planned delivery of the technical solution, which is itself highly complex and defined within a number of constraints. This pre-engagement has required direct dialogue between Gren Spencer / Wireframe Extended Reality, the Faculty as end-users, and McLaughlin & Harvey the main project contractor, in order to resolve questions about the interaction between the building's physical infrastructure and the two immersive studio installations - e.g. the requirements for room-in-room sound-insulation and e.g. the relationship between the specialist servers for the studios, the buildings data network and the Digital Asset Management system. The sound proofing for immersive installation had to be designed in direct consultation between the main contractor, the project architects, and the identified supplier.

The resulting proposed design solution has been worked-up with Gren Spencer / Wireframe Extended Reality and is a fully bespoke installation, which sits within the infrastructure of the building-space and its physical/ M&E and Data network parameters. The installations of the highly specialist, binaural sound and 360 AR/VR capture technologies need to interface precisely with the power and data infrastructure as it has been delivered by the main construction contractor. A major aspect of these bespoke designs is that whilst they use some generic components - they are custom solutions made to fit within the spaces and the M&E and Digital Data infrastructure, which has itself been specifically designed in collaboration with the main contractor.

The collaboration that we have established with Wireframe Extended Reality has brought a high degree of added-value to the project, both in terms of the efficacy of the design proposal, which has been achieved because of their market-leading capability in design and supply of such systems; but also, the establishment of lines of communication and collaboration between them as the supplier, our estates project management team and the main redevelopment project contractors.

As a result of the above Wireframe Extended Reality are able to meet the needs of this now highly specific project brief and provide the best available end-to-end solution and added-value to this critical project.

• Wireframe Extended RealityAwarded supplier lutterworth, East Midlands

No document links were published on the notice.