Find a TenderAwardedContract termination notice

Published 13 Oct 2025, 12:06 BST

Official UK procurement notice

Installation of Air Source Heat Pump System at Fleetdown Community Centre, Dartford

Authority: Dartford Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45) Delivery: South East (UKJ4)

Published estimate£102,000£102,000 inc. VAT28.3% below published estimate

Submissions closed 6 Nov 2025awarded 26 Nov 2025

Awarded to Brenwards

Contract term 2 moends 31 Jan 2026 · starts 1 Dec 2025

What is being bought

Published requirement description

Remove radiators and cap pipework supply and install air source heat pumps and external condenser units at Fleetdown Community Centre, Dartford.

To view this notice, please click here:

www.kentbusinessportal.org.uk/delta/viewNotice.html ↗

CPV: Boiler installation work · Central-heating installation work · Electricity, heating, solar and nuclear energy · Heating equipment · Heating, ventilation and air-conditioning installation work

The lotProcurement structure

single lot · value published

Lot #1Awarded 2 moSMEPublished value£102,000

Contract period: 1 Dec 2025 – 31 Jan 2026 (2 mo)Value: £102,000 exc. VAT · £102,000 inc. VAT

Delivery: South EastEligibility: SME eligible

09300000 Electricity, heating, solar and nuclear energy 39715200 Heating equipment 45331000 Heating, ventilation and air-conditioning installation work 45331100 Central-heating installation work 45331110 Boiler installation work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 27%Price: 70%Social value: 3%

Published sub-criteria (3)

Technical & Professional Ability - Previous Experience: 27%
Price: 70%
Social Value: 3%

Published award criteria (3)

Price
Technical & Professional Ability - Previous Experience: 3 previous contracts
Social Value

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Oct 2025, 12:06 BST
Last source update: 30 Apr 2026, 11:03 BST
Authority reference: DBC00003
FTS notice number: 2025/S 000-064700
Latest notice: Contract termination notice (UK11)
Classification (CPV): Boiler installation workCentral-heating installation workElectricity, heating, solar and nuclear energyHeating equipmentHeating, ventilation and air-conditioning installation work
Delivery area: South East (UKJ4)
Official registry OCID: ocds-h6vhtk-05ae25 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 6 Nov 2025, 12:00 GMT
Clarification deadline: 27 Oct 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

13 Oct 2025 → 30 Apr 2026 · 5 dates

Tender notice published380 days ago
13 Oct 2025, 12:06 BST
Clarification questions by366 days ago
27 Oct 2025, 12:00 GMT
Submission deadline356 days ago
6 Nov 2025, 12:00 GMT
Contract starts331 days ago
1 Dec 2025
Latest notice published181 days ago
30 Apr 2026, 11:03 BST

Notice history

6 events · 4 releases on Find a Tender · since 13 Oct 2025

Tender notice published
13 Oct 2025, 12:06 BST
UK4
Contract award notice published
1 Dec 2025, 14:05 GMT
UK6
Status changed to complete
1 Dec 2025, 14:05 GMT
Contract signature expected
5 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
17 Dec 2025, 14:05 GMT
UK7
Contract termination notice published
30 Apr 2026, 11:03 BST
UK11

Routine re-releases (4)

2025-10: 1 release · 13 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £60,9761 award exc. VAT

Bids received 1411 from SMEs

Contracts signed 1latest 8 Dec 2025

Awarded to	Value	Date	Status
BrenwardsSMEFleetdown Community Centre Install of Air Source Heat Pump System15 Dec 2025 – 15 Feb 2026	£60,976	26 Nov 2025	Awarded

Contracts

Contract 1 · BrenwardsSME
Signed
8 Dec 2025
Value
£60,976
Period
15 Dec 2025 – 15 Feb 2026
Status
terminated
Final value
£60,976
Termination
contractCompleted

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
14final-stage tenders	11	0	—

Contracting authority & participating public bodies

Dartford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZJD-3364-WHJT Home Gardens, Dartford, South East, DA1 1DRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

BrenwardsAwarded supplier 17 London Road, Northfleet, Gravesend, South East, DA11 9JQContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender30 Apr 2026, 11:03 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Dec 2025, 14:05 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Dec 2025, 14:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Oct 2025, 12:06 BST