Find a TenderClosed
Published 2 Nov 2023, 16:54 GMT

Official UK procurement notice

Installation of Payment Entry Systems and Management of Public Conveniences

Official notice

Authority: East Lindsey District Council (Local council)

2 lotsServicesOpen procedure
Published estimate£3,000,000total for 2 lots
Submissions closed 4 Dec 2023
Lots 2see the lot list below
Contract term 4 yrsends 31 Mar 2028 · extension options published · starts 1 Apr 2024

What is being bought2 lots · detail below

Published requirement description

Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, with the opportunity to also provide installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein.

CPV: Building and facilities management services · Cleaning and sanitation services in urban or rural areas, and related services · Installation services of electrical and mechanical equipment · Repair and maintenance of public conveniences · Sewage, refuse, cleaning and environmental services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£6,700,000 together)
Lot #1Installation of Payment Entry Systems and Management of Public ConveniencesRenewal 4 yrsPublished value£5,700,000

Lot 1 – The supply and installation of payment entry systems including associated servicing and responsive maintenance repairs, plus the provision of a fully managed service for the operation of the Public Conveniences identified. Full details of each lot can be found in Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval. Additional information: Estimated contract value is based on the full 12 year term, for Lot 1 across all location Options.

Contract period: 1 Apr 2024 – 31 Mar 2028 (4 yrs)
Delivery: East Midlands · Public Conveniences located across the East Lindsey District Council region, over two sets of location 'Options'.Full details of locations ('options') can be found in Appendix A (Specification).
Extensions: Full details of each location option can be found in both the ITT document and Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval. · This contract is 4+4+4.At the expiry of the initial 4 year term, there is the option to extend for two subsequent 4 year periods, giving a potential total contract length of 12 years.Variant bids: allowed
Lot #2Management of Public ConveniencesRenewal 4 yrsPublished value£1,000,000

Lot 2 - The provision of a fully managed service for the operation of the Public Conveniences identified. Full details of each lot can be found in Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval. Additional information: Estimated contract value is based on the full 12 year term for Lot 2 at Location Option 2 only.

Contract period: 1 Apr 2024 – 31 Mar 2028 (4 yrs)
Delivery: East Midlands · Public Conveniences located across the East Lindsey District Council region, over two sets of location 'Options'.
Extensions: Full details of each location option can be found in both the ITT document and Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval. · This contract is 4+4+4.At the expiry of the initial 4 year term, there is the option to extend for two subsequent 4 year periods, giving a potential total contract length of 12 years.Variant bids: allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Nov 2023, 16:54 GMT
Last source update
2 Nov 2023, 16:54 GMT
Award evaluation window
5 Dec 2023 – …
Authority reference
PSPS000041
FTS notice number
2023/S 000-032502
Classification (CPV)
Building and facilities management servicesCleaning and sanitation services in urban or rural areas, and related servicesInstallation services of electrical and mechanical equipmentRepair and maintenance of public conveniencesSewage, refuse, cleaning and environmental services
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-04116a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Submission deadline
4 Dec 2023, 17:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
5 Dec 2023, 09:00 GMT

Timeline

2 Nov 2023 → 1 Apr 2024 · 5 dates
  1. Notice published
    2 Nov 2023, 16:54 GMT
  2. Submission deadline
    4 Dec 2023, 17:00 GMT
  3. Bids opened
    5 Dec 2023, 09:00 GMT
  4. Bids must remain valid until
    4 Mar 2024, 23:59 GMT
  5. Contract starts
    1 Apr 2024, 00:00 BST

Contracting authority & participating public bodies

East Lindsey District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Hub, Mareham Road, Horncastle, East Midlands, LN9 6PHContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria