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Published 15 Aug 2024, 08:30 BST

Official UK procurement notice

IRM22 7626 - The Repair of Various Line Replacement Units (LRU’s) fitted to the Wheeled Vehicle Platforms

Official notice

Authority: Ministry of Defence (Central government)

Framework agreement11 lotsServicesRestricted

Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG21)

Framework ceiling (notional)£18,715,000total for 11 lots · framework ceiling, not attributable revenue

Submissions closed 18 Sept 2024

Lots 11see the lot list below

What is being bought11 lots · detail below

Published requirement description

The Ministry of Defence ("the Authority") has under consideration a 5 year Framework Agreement, with 2 x 12 month options for The Repair of Various Line Replacement Units (LRU’s) fitted to the Wheeled Vehicle Platforms . The requirement is split into 11 lots.

Please note, Babcock Land Defence Limited is acting as agent on behalf of the Ministry of Defence, in the first instance interested parties may contact Babcock with queries relating to this procurement. Quantity or scope: The Ministry of Defence ("the Authority") has under consideration a 5 year Framework Agreement with 2 x 12 month options, for the Repair of Various Line Replacement Units (LRU’s) fitted to the Wheeled Vehicle Platforms currently in service in the UK Ministry of Defence (MoD). These include but are not limited to the Articles categorised within the 11 Lots as detailed in the associated Contract Notice on the Defence Sourcing Portal (DSP) contracts.mod.uk ↗.

The Authority reserve the right to add further items of a similar nature to the contract post award.

The successful contractor(s) will be required to repair Articles to OEM specifications and provide an accompanying Certificate of Conformance detailing results of any applicable output tests.

The successful contractor will be required to supply all spares/components necessary to undertake the repair process.

Drawings and/or associated specifications are not available to issue as part of any eventual tender.

Prospective contractors are required to hold Quality Management System certification to ISO9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award. The contractual condition for quality will be Allied Quality Assurance Publication (AQAP) 2131.

To respond to this opportunity suppliers must read through the associated contract notice and complete the associated Pre-Qualification Questionnaire (PQQ). The PQQ shall be assessed using the selection criteria given within the PQQ and within each question.

It is the intention of the Authority to down select and Invite to Tender only those economic operators who successfully complete the PQQ, provide all mandatory information and are not subject to any mandatory exclusion.

Cyber Risk Assessment Number: RAR-452872743

Cyber Risk Profile: Very Low

CPV: Electrical-system repair services · Maintenance and repair services · Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services · Repair and maintenance services of vehicle brakes and brake parts · Repair and maintenance services of vehicle transmissions · Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice

Places: up to 1 suppliers
Framework period: … – … (7 yrs)
Framework value: £18,715,000

Lots and requirements (11)Procurement structure

11 lots · all with a published value

Every one of these 2 lots carries the same published figure, £5,952,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1The Repair of Optical Electrical Assemblies and Associated Assembliesceiling above

The Repair of Optical Electrical Assemblies and Associated Assemblies to OEM specification. Quantity or scope: NSN's contained within this lot are:

5836200063093 INTERFACE UNIT,VIDEO

5836200063094 INTERFACE UNIT,VIDEO

5895996679947 INTERCONNECTING BOX

5895999962197 PROCESSOR,SIGNAL DATA

5930999406396 SWITCH,ELECTRONIC

5980993305183 CONTROL-DISPLAY,OPTOELEC

5980995009976 CONTROL-DISPLAY,OPTOELEC

5980999213822 CONTROL-DISPLAY,OPTOELEC

6710991523563 CAMERA SUBASSEMBLY

6110994716227 PANEL,POWER DISTRIBUTION

6110999819466 PANEL,POWER DISTRIBUTION

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 1 may require bespoke software, any potential repair agent must be able to facilitate the software flash required. (where software is applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

Interested parties must be able to submit a full bid at the ITT stage for all NSN's within the lot, partial bids will not be accepted and the Tenderer disqualified. Additional information: Please visit www.contracts.mod.uk ↗ for full details and to register your interest in this procurement.

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116100 Electrical-system repair services

Lot #2The Repair of User Interfaces and Associated AssembliesPublished value£141,000

The Repair of User Interfaces and Associated Assemblies to OEM specification. Quantity or scope: NSN's contained within this lot are:

2510999071709 Panel, VHCLR Operation

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 2 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable)

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116100 Electrical-system repair services

Lot #3The Repair of Transmissions and Associated AssembliesPublished value£1,547,000

The Repair of Transmissions and Associated Assemblies to OEM specification. Quantity or scope: NSN's contained within this lot are:

2520145701834 Transfer Transmission AS

2520992609066 Transmission, Hydraulic, V

3010145670351 Gear Assembly, Speed DECR

2520123841750 Propeller shaft, vehicular

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 3 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable)

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50000000 Repair and maintenance services 50116400 Repair and maintenance services of vehicle transmissions

Lot #4The Repair of Steering and Associated AssembliesPublished value£524,000

The Repair of Steering and Associated Assemblies to OEM specification. Quantity or scope: NSN's contained within this lot are:

2530992263308 IDLER ARM,STEERING,VEHIC

2530999210168 Steering Gear, Arm

2590994890139 Idler Pivot, Arm

2530991520631 Steering Gear

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50000000 Repair and maintenance services 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #5The Repair of Wheel Ends, Hubs and Associated AssembliesPublished value£242,000

The Repair of Wheel Ends, Hubs and Associated Assemblies to OEM Specification. Quantity or scope: NSN's contained within this lot are:

2530145730334 HUB,WHEEL,VEHICULAR N

2530145730335 HUB,WHEEL,VEHICULAR

2530145730338 HUB,WHEEL,VEHICULAR

2530145730339 HUB,WHEEL,VEHICULAR

2590996908525 wheel station

2590999969467 wheel station

2590991553260 wheel station

2590993713784 wheel station

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 5 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable)

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #6The Repair of HVAC and Associated AssembliesPublished value£130,000

The Repair of HVAC and Associated Assemblies to OEM Specification. Quantity or scope: NSN's contained within this lot are:

2540996679540 Heater, Vehicular Compart

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 6 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #7The Repair of Specialist Tooling for Maintenance and Associated ItemsPublished value£145,000

The Repair of Specialist Tooling for Maintenance and Associated Items to OEM Specification. Quantity or scope: NSN's contained within this lot are:

3920993509096 truck, Hand

5120991773642 Jack, Screw, Hand

3950994889291 Frame, Hoist

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 7 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #8The Repair of Electronic Components and Associated ItemsPublished value£383,000

The Repair of Electronic Components and Associated Items to OEM Specification. Quantity or scope: NSN's contained within this lot are:

5998332089120 Electronic CMPNTS Assy

5998992547785 Electronic CMPNTS Assy

5998993913008 Electronic components AS

5998995052628 Electronic components AS

5998995939007 Electronic components AS

5998996679883 Electronic components AS

5998997437921 Electronic components AS

5999994601961 HOUSING,ELECTRONIC COMPO

5975993311966 Interconnecting box

2990410021686 Regulator Control, Electrical

2530145670137 Control Unit, Pneumatic T

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 8 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #9The Repair of Hydraulic and Pneumatic Assemblies and Associated Assembliesceiling above

The Repair of Hydraulic and Pneumatic Assemblies and Associated Assemblies to OEM Specification. Quantity or scope: NSN's contained within this lot are:

2540995643386 CYLINDER ASSY,REACTION

2540991573732 CYLINDER ASSY,REACTION

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 9 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #10The Repair of Generic LRU's and Associated AssembliesPublished value£304,000

The Repair of Generic LRU's and Associated Assemblies to OEM Specification. Quantity or scope: NSN's contained within this lot are:

2910995697027 TANK,FUEL,ENGINE

2510993124766 COWL,HOOD,VEHICULAR

2910410020854 INJECTOR ASSEMBLY,FUEL

2510998413593 Bonnet Sub Assy Complete

2530996931252 CALIPER,DISC BRAKE

2530992429564 CALIPER,DISC BRAKE

2530991520006 CALIPER ASSEMBLY,DISC BR

2530998370615 CALIPER,DISC BRAKE

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 10 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

50100000 Repair, maintenance and associated services of vehicles and related equipment 50116000 Maintenance and repair services related to specific parts of vehicles 50116200 Repair and maintenance services of vehicle brakes and brake parts

Lot #11The Repair of Modular LRU's and Associated AssembliesPublished value£3,397,000

The Repair of Modular LRU's and Associated Assemblies to OEM Specification. Quantity or scope: NSN's contained within this lot are:

2510996685227 Kit, Front End

2510999687435 Frame, Structural, Vehicle

The Authority reserves the right to add further assemblies of a similar nature to the requirement either prior to the issue of any resultant ITT or post Contract Award.

Articles within Lot 11 may require bespoke software, any potential repair agent must be able to facilitate the software flash required (where applicable).

Where applicable, Articles must incorporate any authorised modifications in order to ensure the asset is repaired to the current modification specification (MOD Strike).

The modular LRU's will consist of multiple components, which may belong to numerous OEM. All components must be repaired and integrated within the modular LRU to create a complete unit deployable to the end user for fitment to the vehicle while on operations. Therefore the asset must be tested, in its final dressed state, by the repair agent prior to preparation for storage.

50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (3)

Technical Capability: 50%
Pricing: 40%
Social Values: 10%

Conditions of participation4

Suitability
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
1. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
1. Responding to the PQQ
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further…
Suitability
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
1. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
1. Responding to the PQQ
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further…
Economic & financial standing
As per the associated Pre-Qualification Questionnaire (PQQ)
Minimum: As per the associated Pre-Qualification Questionnaire (PQQ)
Economic & financial standing
As per the associated Pre-Qualification Questionnaire (PQQ)
Minimum: As per the associated Pre-Qualification Questionnaire (PQQ)

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“IRM22 7626 - The Repair of Various Line Replacement Units (LRU’s)…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted
Legal basis: CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 15 Aug 2024, 08:30 BST
Last source update: 15 Aug 2024, 08:30 BST
Authority reference: IRM22/7626
FTS notice number: 2024/S 000-025888
Classification (CPV): Electrical-system repair servicesMaintenance and repair servicesMaintenance and repair services related to specific parts of vehiclesRepair and maintenance servicesRepair and maintenance services of vehicle brakes and brake partsRepair and maintenance services of vehicle transmissionsRepair, maintenance and associated services of vehicles and related equipment
Delivery area: West Midlands (UKG21)
Official registry OCID: ocds-h6vhtk-048b0d Find a Tender

Contract terms

Other terms: Delivery Performance

Publisher note: Please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

How it was run

Official notice

Appointment period ends: 18 Sept 2024, 18:00 BST
Submission channel: {"written"}
Accepted languages: en

Timeline

15 Aug 2024 → 18 Sept 2024 · 2 dates

Notice published
15 Aug 2024, 08:30 BST
Admission / appointment period endsperiod end, not a bid countdown
18 Sept 2024, 18:00 BST

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence B15, MOD Donnington, Telford, TF2 8JTContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought11 lots · detail below

How this framework works

Lots and requirements (11)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Contracting authority & participating public bodies

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).