Official UK procurement notice
IRM26/7740 - The Supply of HVAC Spares
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionBabcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares.
CPV codes applicable to this contract are:
42512500 - Parts of air-conditioning machines
This Framework Agreement includes 68 items identified as being in scope.
The contract value : £700,000.00
All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards.
All items must be supplied compliant to the MPN on CSIS where drawings do not exist.
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award.
The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance.
The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender.
No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing
Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ).
The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion.
Contract name: IRM26/7740
Risk Assessment Ref: RAR-59WPZVM
Cyber Risk: Level 1 – Foundational
- How the procedure runs: The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process: The Procurement Specific Questionnaire (PSQ) Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation. Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage. Invitation to Tender (ITT) Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender. Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers. Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process. Evaluation and Award Criteria Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider: Pricing and supply details for the items as specified in the tender. Responses to the Technical Capability Questions: -Supply Chain Management - Contract Coverage - Controlling Lead Times - Managing Availability - Delivery Excellence - Counterfeit Management - Obsolescence Babcock Land Defence Limited reserve the right to add further items of a similar nature to the Framework Agreement post award, following Request for Quotations (RFQ).
CPV: Parts of air-conditioning machines
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers
- Framework period
- 3 yrs from 1 Feb 2027
Published description of the framework
Prices must be Firm for the first 12 Months with a Variation of Price clause being applied for Years 2 to 3.
As this is a Single Operator Framework Agreement no further selection process for the award of contracts is applicable.
The lotProcurement structure
single lot · value publishedLot #1Published value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 30%
- Commercial: 60%
- Social Values: 10%
Published award criteria (3)
- Commercial
- Technical
- Social Values
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “IRM26/7740 - The Supply of HVAC Spares” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Ministry of Defence buys Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery (CPV 4251), and who usually turns up
Ministry of Defence’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery (CPV 4251) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 122 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid30% / 12%
2–343% / 53%
4–613% / 18%
7+13% / 18%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4251Published estimate£700k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid32%
2–360%
4–65%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Acclimatise LimitedEarlier contract | The Supply of HVAC Sparesnotice published Feb 2025 | — | — | Matched as the earlier contract |
| Oracle Components LtdWorked for this buyer | 500000.00notice published Nov 2022 | — | — | Similar wording and category |
| Butyl Products LimitedWorked for this buyer | IRM23/7635 The Supply of Infrastructure Sparesnotice published Dec 2024 | — | — | Similar wording and category |
| IBM UNITED KINGDOM LIMITEDWorked for this buyer | GUARDIAN UK Delivery and In-Service Supportnotice published Oct 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £824m53 awards in 36m · last this month | 11 live · £33m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=4 | |
| £33k4 awards in 36m · last 2 months ago | None on file | no comparable pairs | |
| £96k2 awards in 36m · last 15 months ago | None on file | no comparable pairs | |
| £774k1 awards in 36m · last 31 months ago | None on file | no comparable pairs | |
| 2 awards in 36m · last 20 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
69% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
69% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (69% title match), the holder is not guaranteed to re-bid
The Supply of HVAC Spares — held by Acclimatise Limited and Acclimatise Limited; no contract end date published.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2026, 11:57 BST
- Last source update
- 2 Oct 2026, 11:57 BST
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
IRM26/7740- FTS notice number
2026/S 000-093274- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-077f90Find a Tender
- How it runs
The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process:
The Procurement Specific Questionnaire (PSQ)
Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation.
Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage.
Invitation to Tender (ITT)
Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender.
Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers.
Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process.
Evaluation and Award Criteria
Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider:
Pricing and supply details for the items as specified in the tender.
Responses to the Technical Capability Questions:
-Supply Chain Management
- Contract Coverage
- Controlling Lead Times
- Managing Availability
- Delivery Excellence
- Counterfeit Management
- Obsolescence
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the
Framework Agreement post award, following Request for Quotations (RFQ).
How to participate & submission route
Official notice Apply via Defence Sourcing Portal- Requests to participate (first stage)
- 27 Oct 2026, 15:00 GMT
- Appointment period ends
- 27 Oct 2026, 15:00 GMT
- Clarification deadline
- 19 Oct 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender must be submitted electronically via the Defence Sourcing
Portal (DSP) by date and time. The Authority reserves the right to
reject any Tender received after the stated date and time.
Hard copy, paper or delivered digital Tenders (e.g. email, DVD) at
OFFICIAL SENSITIVE classification are no longer required and will not
be accepted by the Authority.
Tenderers are required to submit an electronic online Tender in
response to ITT IRM26/7740
DSP URL: contracts.mod.uk ↗
Timeline
2 Oct 2026 → 1 Feb 2027 · 5 dates- Tender notice published25 days ago2 Oct 2026, 11:57 BST
- Clarification questions by7 days ago19 Oct 2026, 15:00 BST
- Today26 Oct 2026
- Admission / appointment period endsin 1 day · period end, not a bid countdown27 Oct 2026, 15:00 GMT
- Contract startsin 97 days1 Feb 2027
- Award decision expected byin 98 days1 Feb 2027, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Oct 2026, 11:57 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender