Find a TenderAwardedContract details notice

Published 18 Feb 2026, 11:13 GMT

Official UK procurement notice

IT2421- DATACENTRE HARDWARE REFRESH

Authority: Wiltshire Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: South West (UKK15)

Published estimate£800,000≈ £160k / year · £960,000 inc. VAT

Submissions closed 16 Mar 2026awarded 31 Mar 2026

Awarded to CDW Limited, Usherline Limited

Contract term 5 yrsends 1 Jun 2031 · starts 1 Jun 2026

What is being bought

Published requirement description

Wiltshire Council requires a datacentre hardware refresh. Scope includes servers, storage arrays, installation, migration, and comprehensive 5-year support and lifecycle management.

No preliminary market engagement: The authority already has a thorough understanding of the market, the required services are not complex or niche, and engagement would not add value.

CPV: Computer equipment and supplies · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1Awarded 5 yrsSMEPublished value£800,000

Contract period: 1 Jun 2026 – 1 Jun 2031 (5 yrs)Value: £800,000 exc. VAT · £960,000 inc. VAT

Delivery: South WestEligibility: SME eligible

30200000 Computer equipment and supplies 48000000 Software package and information systems 72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 100%

Published sub-criteria (1)

Annex 1 IT2421 Tender Assessment Criteria: 100%

Published award criteria (1)

Annex 1 IT2421 Tender Assessment Criteria

What this means for your bid

Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 18 Feb 2026, 11:13 GMT
Last source update: 13 May 2026, 11:29 BST
Award evaluation window: Submission end – 24 Apr 2026
Authority reference: IT2421
FTS notice number: 2026/S 000-014655
Latest notice: Contract details notice (UK7)
Classification (CPV): Computer equipment and suppliesIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area: South West (UKK15)
Official registry OCID: ocds-h6vhtk-0656d7 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 16 Mar 2026, 12:00 GMT
Clarification deadline: 2 Mar 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/ProjectManagement/Pr… ↗

Timeline

18 Feb 2026 → 1 Jun 2026 · 8 dates

Tender notice published250 days ago
18 Feb 2026, 11:13 GMT
Clarification questions by238 days ago
2 Mar 2026, 12:00 GMT
Submission deadline224 days ago
16 Mar 2026, 12:00 GMT
Assessment summaries sent209 days ago
1 Apr 2026, 00:00 BST
Standstill ends186 days ago
23 Apr 2026, 23:59 BST
Award decision expected by185 days ago
24 Apr 2026, 23:59 BST
Latest notice published166 days ago
13 May 2026, 11:29 BST
Contract starts148 days ago
1 Jun 2026, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 18 Feb 2026

Tender notice published
18 Feb 2026, 11:13 GMT
UK4
Contract award notice published
1 Apr 2026, 09:50 BST
UK6
Status changed to complete
1 Apr 2026, 09:50 BST
Contract signature expected
15 Apr 2026, 23:59 BST
scheduled
Contract award notice published
21 Apr 2026, 15:15 BST
UK6
Contract details notice published
13 May 2026, 11:29 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,503,8581 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 11 May 2026

Awarded to	Value	Date	Status
CDW Limited, Usherline LimitedSMEjoint award20 Apr 2026 – 19 Apr 2031	£1,503,858	31 Mar 2026	Awarded

Contracts

IT2421- DATACENTRE HARDWARE REFRESH · CDW Limited, Usherline LimitedSME
Signed
11 May 2026
Value
£1,503,858
Period
11 May 2026 – 10 May 2031
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders · 8 at stage one	6	0	—

Contracting authority & participating public bodies

Wiltshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDZR-9968-RYYY County Hall, Trowbridge, South West, BA14 8JNContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

CDW LIMITEDAwarded supplierGB-PPON: PDHM-6656-PDQZ 3rd Floor, One New Change,, London, London, EC4M 9AFContact email
Usherline LimitedAwarded supplierGB-PPON: PMHG-4556-TXRY Southbourne Gardens, Bath, South West, BA1 6LZContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 May 2026, 11:29 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender21 Apr 2026, 15:15 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Apr 2026, 09:50 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender18 Feb 2026, 11:13 GMT