Official UK procurement notice
ITT288 - Appointment of Cleaning and Janitorial Supplies
Authority: University of Northampton (Education)
What is being bought
Published requirement descriptionThe University of Northampton is seeking an efficient, innovative, environmentally friendly, cost and financially competitive, high quality supplier of cleaning and janitorial supplies, conducted in an environmentally sound and sustainable manner. The Contractor shall be responsible for sourcing and delivery of the products as defined in an approved core list of items. Products required are cleaning and catering chemicals, paper goods and janitorial equipment. The University currently operates on a consignment stock basis. University of Northampton is looking for innovative supplier to further improve this process and demonstrate new ways of making the process seamless and deliver excellent services such as provision of and full access and training on to online ordering portal/client portal which is required. The University envisions entering into a 3 year contract with the possibility entirely at the University’s discretion for up to 1 further year extension.
CPV: Cleaning and polishing products
The lotProcurement structure
single lot · value publishedLot #1The University of Northampton (UON) was seeking an efficient, innovative,…AwardedRenewalPublished value£210,000
The University of Northampton (UON) was seeking an efficient, innovative, environmentally friendly, cost and financially competitive, high quality supplier of cleaning and janitorial supplies, conducted in an environmentally sound and sustainable manner. Through this exercise UON seeks a supplier with proven track record of excellent service delivery, positive and satisfied customers experience achieved, capable of meeting its obligations with the scope of provided guidelines while provides measured quality in its services delivered.UON has reaffirmed its commitment to combating climate change by pledging to becoming net zero carbon by 2030. The institution’s management team has endorsed the pledge to deliver net zero carbon by 2030, which means the University needs to eliminate or offset 5,000 tonnes of carbon emissions* by the end of the decade. UON’s pledge - www.oneplanetpledge.org/pledges ↗ . As a result, UON is looking for a supplier that has the same commitment and places green initiative such as recycling cardboards, less packaging and sourcing green and eco-friendly products where possible at the heart of their operations. As such the cardboard packaging shall consist of ≥ 80% recycled material. Products carrying a relevant Type Eco label fulfilling the listed criteria will be deemed to comply.The requirements of the latest revisions of the relevant EU Eco label criteria shall be met in full by those products which fall within their scope.The Contractor shall be responsible for sourcing and delivery of the products supplies as defined and requested in the agreed and approved CORE/PROPOSAL list of items. UON is looking for one supplier to provide all services and not in lots. Products required are Cleaning Chemicals, Catering Chemicals, Paper Goods and Equipment.It is anticipated that the Contract will commence on 1st April 2022 and will run for 3 years with an option to extend for a further 1 year. Additional information: Contract value in II.1.7 and V.2.4 is an estimate based on £80,195 per year for the initial 3 year contract length. The University is looking to enter a 3 year contract with the option to extend the contract up to a further 1 year, totalling £320,780 if the additional 1 year extension was taken.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Delivery/Quality/Social Imapct: 70%
- Pricing: 30%
Published award criteria (2)
- Delivery/Quality/Social Imapct: 70
- Pricing: 30
- Suitability
Comply with Health & Safety & Conformity Obligations under COSHH Regulations and undertake Reasonable Checks and instructions of use for the products.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Oct 2021, 15:05 BST
- Last source update
- 16 Mar 2022, 17:33 GMT
- Authority reference
ITT288- FTS notice number
2022/S 000-007245- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f09fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
The Procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by Regulation 86 of the Public Contracts Regulations 2015.
Publisher note: The University reserves the right to cancel or amend this procurement at any stage and to not award the contract in whole or in part, and does not bind itself to accept any tender. The University shall not be liable for any costs or expenses (of any nature) incurred by any prospective service provider (or any of its consortium members or sub-contractors) in responding to this notice or in participating in this procurement process, including (without limitation) if the University cancels or amends this procurement process or makes no contract award. The estimated contract value is £210000 GBP for the 3-year term and would be an estimated 280000 GBP if the contract was extended by 1 additional year extension.
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofnorthampton/ ↗
- Submission deadline
- 26 Nov 2021, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
26 Nov 2021 → 16 Mar 2022 · 3 dates- Submission deadline26 Nov 2021, 17:00 GMT
- Invitations to tender expected10 Dec 2021
- Notice published16 Mar 2022, 17:33 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Mar 2022, 17:33 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| John Astley & Sons LimitedSME | £240,585 † | — | Awarded |
Contracts
Contract 007245-2022-1 · John Astley & Sons LimitedSME
- Signed
- 10 Mar 2022
- Value
- £240,585
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- John Astley & Sons LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria