John Colet School ~ Cleaning Tender

The successful Supplier will be required to provide cleaning services for John Colet School. John Colet school is a large state school of approximately 1100 secondary school pupils including the sixth form. The school was originally built in the 1950s and has benefitted from several extensions and new buildings as it has grown over the years. The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities. The school’s campus is across multiple separate buildings and blocks with each block having been maintained to a good standard – for example sanitary ware and all flooring are in good condition throughout. The school has a busy lettings business, for studios, sports hall and lecture theatres, on weekday evenings and weekends which means some prioritisation of tasks and reduced windows for weekly cleaning tasks for the cleaning team that are all on a pm based routine with the exception of one daytime cleaner that currently has a set zone - cleaning some administration blocks, although potentially this may have changed by the time the new contract period commences. The cleaning team currently work prescribed zones which have not been subject to changes for significant time. The client sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:

• deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning
• give realistic cost certainty but also assure value for money spent
• flex its schedules and service to accommodate both one off and regular events
• provide a fit for purpose and proactive off-site management support function
• communicate well with both the school and the on-site cleaning team
• build an operating model over the contract term that fits the needs of the school The contract being tendered is for three years in duration from 1 October 2023 until September 2026 and is likely to be fixed price in nature, with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC Sc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current contract is approximately £120,000 p.a. including all periodic cleaning, with some additional cleaning currently out of scope being brought into the specification under this agreement. Although TUPE details are not yet available at the time of writing, it is expected that around half of the current headcount (6 operators) are long-serving with LGPS equivalent benefits – the relevant detail of which will be available during the ITT. Full details in relation to John Colet School may be obtained by visiting: Home - John Colet School Please see SQ document for further details.