Official UK procurement notice
Kerbside Recycling · UK public procurement notice
Authority: Rotherham Metropolitan Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe service will require the treatment and disposal of dry mixed recycling and fibres that are collected at kerbside and commercial waste customers in Rotherham.
This will include:
Receiving, handling, treatment and disposal of Contract Waste from Authorised Vehicles by the Contractor or any agents or Sub-Contractors acting on their behalf
Maximise material sales to generate an income to the Council
Handling, treatment and disposal of Non-Compliant Material and Residues; and
The treatment and processing of Contract Waste to maximise the generation of Products and thereby minimise waste disposal adhering to the principles of the Waste Hierarchy.
Based on the current annual tonnage data, it is estimated that around 14,000 kerbside tonnes per annum of dry mixed recycling will require treatment and disposal, and 8,000 kerbside tonnes per annum of paper & card.
Commercial Waste tonnage potential is not yet fully understood as the service has only recently been introduced.
- The authority expects to re-tender this requirement around 1 Apr 2033, 23:59 BST.
CPV: Non-hazardous refuse and waste treatment and disposal services · Refuse collection services · Refuse recycling services · Refuse transport services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£21,081,139 together)Lot #1Glass, Metal, Textiles and PlasticsAwardedRenewalPublished value£15,705,139
The source published no individual description for this lot.
Lot #2Cardboard and PaperAwardedRenewalPublished value£5,376,000
The Service shall be for the receipt, recording, segregation, handling (including bulking and haulage where applicable), treatment, processing and disposal of Contract Waste (being Waste less Rejects delivered from Authorised Vehicles of the Council or any agents acting on their behalf) by the Contractor in accordance with the Waste Hierarchy to maximise Recycling for the generation of Products, minimise the Residues and thereby minimise Contract Waste disposal via landfill.
Lot 2 shall include paper (e.g. newspapers, envelopes and books) and cardboard (e.g. domestic cardboard, egg boxes, toilet roll tubes).
Full details can be found within the tender documentation available at yortender.eu-supply.com/login.asp ↗
The lot value described below has been calculated based on the average value of each material in the market for the last 12 months and the tonnage collected of each material. The Council does not expect to pay these costs, but rather receive an income based on a share of these costs.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2033
- First published
- 17 Apr 2025, 11:28 BST
- Last source update
- 29 May 2026, 10:38 BST
- Award evaluation window
- Submission end – 6 Jan 2026
- Authority reference
24-215- FTS notice number
2025/S 000-064231- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0504abFind a Tender
- Risks
Known risks are described in the tender documentation, and can be found at ITT Volume 1 - Information & Instructions - Section 2.5 (Known Risks).
The known risks that may be relied upon relate to the introduction of other schemes in legislation such as:
- Deposit Return Scheme (DRS)
- Extended Producer Responsibility (EPR)
- Emissions Trading Scheme (ETS)
How it was run
Official notice- Submission deadline
- 18 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity your organisation will need to be registered on the portal. You can register your organisation here: yortender.eu-supply.com/login.asp ↗
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
All correspondence in relation to this opportunity will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response as per the tender documentation.
When submitting tender responses, please ensure you upload and submit all relevant documents that require submitting against the correct lot(s) you are bidding for. Please note all social value responses need to be uploaded to the Social Value Portal.
Timeline
17 Apr 2025 → 29 May 2026 · 10 dates- Planning notice published17 Apr 2025, 11:28 BST
- Market engagement9 May 2025, 23:59 BST
Engagement in this Preliminary Market Engagement (PME) is via a questionnaire published on YORtender:
Please follow yortender.eu-supply.com/ctm/supplier/publict… ↗ and search for project ID 98676
All correspondence in relation to this PME will be carried out via the YORtender portal.
Submissions to be returned via the YORtender portal by 16:00 on 09/05/2025
This process is not part of the formal tender procedure, so taking part or not participating won't disadvantage any supplier.
- Next notice expected1 Jun 2025, 23:59 BST
- Tender notice published381 days ago10 Oct 2025, 14:47 BST
- Submission deadline342 days ago18 Nov 2025, 12:00 GMT
- Award decision expected by293 days ago6 Jan 2026, 23:59 GMT
- Assessment summaries sent273 days ago27 Jan 2026
- Contract starts268 days ago1 Feb 2026
- Standstill ends263 days ago5 Feb 2026, 23:59 GMT
- Latest notice published150 days ago29 May 2026, 10:38 BST
Notice history
11 events · 5 releases on Find a Tender · since 17 Apr 2025- Pipeline notice published17 Apr 2025, 11:28 BSTUK1
- Preliminary market engagement notice published28 Apr 2025, 13:36 BSTUK2
- Tender notice published10 Oct 2025, 14:47 BSTUK4
- Published value updated10 Oct 2025, 14:47 BST
- Status changed to active10 Oct 2025, 14:47 BST
- Procurement method changed10 Oct 2025, 14:47 BST
- Deadline published: 18 Nov 2025, 12:00 GMT10 Oct 2025, 14:47 BST
- Contract award notice published27 Jan 2026, 16:46 GMTUK6
- Status changed to complete27 Jan 2026, 16:46 GMT
- Contract signature expected16 Feb 2026, 23:59 GMTscheduled
- Contract details notice published29 May 2026, 10:38 BSTUK7
Routine re-releases (5)
- 2025-04: 2 releases · 17 Apr 2025, 28 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Glass, Metal, Textiles and Plastics1 award | |||
| H W Martin Waste Ltd1 Mar 2026 – 28 Feb 2031 · up to 28 Feb 2034Extensions: The contract can be extended at the sole discretion of the Council and can be taken in any combination. | £15,705,139 inc. VAT | 27 Jan 2026 | Awarded |
| Lot 2 · Cardboard and Paper1 award | |||
| VEOLIA ES (UK) LIMITED1 Mar 2026 – 28 Feb 2031 · up to 28 Feb 2034Extensions: The contract can be extended at the sole discretion of the Council and can be taken in any combination. | £5,376,000 inc. VAT | 27 Jan 2026standstill to 5 Feb 2026 | Standstill |
Contracts
Contract 1 · H W Martin Waste Ltd
- Signed
- 7 Apr 2026
- Value
- £15,705,139 inc. VAT
- Period
- 7 Apr 2026 – 28 Feb 2031 · up to 28 Feb 2034 with extensions
- Status
- active
- Extensions
- Extension of 1 x 36 months at the sole discretion of the Council
3 agreed KPIs: Delivery Point Availability · Maximum Turnaround Time · Provision of Billing Data
- Delivery Point Availability, The delivery point is to be available to accept all contract waste collected and delivered by the Council
- Maximum Turnaround Time, All waste from vehicles is deposited without undue delay, with a maximum turnaround time of 30 minutes
- Provision of Billing Data, All billing data to be provided to the Council within fifteen (15) working days from the end of the month for agreement and payment
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Glass, Metal, Textiles and Plastics | 2final-stage tenders | 2 | 0 | — |
| 2 · Cardboard and Paper | 3final-stage tenders | 2 | 0 | — |
Who bid
- wonH W MARTIN WASTE LIMITED · East Midlands · all lots
- wonVEOLIA ES (UK) LIMITED · Greater London · 2
- did not winKCM WASTE MANAGEMENT LIMITEDSME · Yorkshire and the Humber · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice · 2 awarded- H W MARTIN WASTE LIMITEDAwarded supplier
- KCM WASTE MANAGEMENT LIMITEDBidder / tenderer
- VEOLIA ES (UK) LIMITEDAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender