Find a TenderAwarded

Published 5 Feb 2021, 15:58 GMT

Official UK procurement notice

KU284 Smart Room Heating Controls - Decarbonisation Scheme

Official notice

Authority: University of Keele (Charity / VCSE)

GoodsOpen procedure

Sectors: Construction Materials & Prefab (44) Delivery: West Midlands (UKG2)

Published estimate£839,000exc. VAT30.3% below published estimate

Submissions closed 8 Mar 2021awarded 30 Mar 2021

Awarded to Building Environment Control Ltd

Contract term 4 moends 31 Jul 2021 · starts 31 Mar 2021

What is being bought

Published requirement description

Tenders are invited from interested parties for the supply and installation of Smart Room Controls (SRC) within a number of campus buildings at Keele University to increase energy eﬃciency and decrease costs. One of the core issues that the University needs to overcome to reach its zero-carbon target by 2030 is the heating of rooms that are only used occasionally and often overheated. Following a successful trial of the technology in an Academic building in 2018 and a pilot in a Halls of Residence in 2020, we intend to install the system in the following University : Locations Academic Buildings

William Smith
Mackay
Huxley
Hornbeam
Dorothy Hodgkin
Darwin
Chancellors A
Chancellors B
Chancellors C Halls of Residence
Barnes W The system will typically comprise a wall-mounted controller with PIR allowing the user to select the desired temperature when the room is occupied. This will connect to a self-powered radiator actuator and may also connect to ventilation & air conditioning systems where present. It is expected that the installation should be completed in all buildings no later than 31st July 2021.

CPV: Building fittings · Electrical installation work of heating and other electrical building-equipment · Facilities management software development services · Industry specific software package · Plumbing and heating materials

The lotProcurement structure

single lot · value published

Lot #1Awarded 4 moPublished value£839,000

Contract period: 31 Mar 2021 – 31 Jul 2021 (4 mo)

Delivery: West Midlands

Variant bids: not allowed

44115200 Plumbing and heating materials 45315000 Electrical installation work of heating and other electrical building-equipment 48100000 Industry specific software package 72212421 Facilities management software development services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 5 Feb 2021, 15:58 GMT
Last source update: 21 Apr 2021, 12:36 BST
Award evaluation window: 8 Mar 2021 – …
FTS notice number: 2021/S 000-008454
Classification (CPV): Building fittingsElectrical installation work of heating and other electrical building-equipmentFacilities management software development servicesIndustry specific software packagePlumbing and heating materials
Delivery area: West Midlands (UKG2)
Official registry OCID: ocds-h6vhtk-0290b8 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

Publisher note: Funding: The University has obtained 100% grant funding for decarbonisation works as part of the UK Government COVID-19 response. The Public Sector Decarbonisation Scheme (PSDS) is a £1bn fund being delivered by Salix on behalf of the Department for Business, Energy and Industrial Strategy (BEIS). The scheme is designed to not only support the energy eﬃciency sector at this diﬃcult time but also to encourage green investment, supporting the Government's net-zero and clean growth goals

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 8 Mar 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 8 Mar 2021, 12:30 GMT

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofkeele/as… ↗

Timeline

8 Mar 2021 → 21 Apr 2021 · 4 dates

Submission deadline
8 Mar 2021, 12:00 GMT
Bids opened
8 Mar 2021, 12:30 GMT
Contract starts
31 Mar 2021, 00:00 BST
Notice published
21 Apr 2021, 12:36 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
21 Apr 2021, 11:31 BST

Published amendments (1)

Ref point: II.2.5) Award criteria. Price is not the only award criterion and all criteria are stated only in the procurement documents. Quality criterion - Approach and Methodology for the delivery of the SRC system/Weighting: 300 Quality criterion - Quality of Named Lead Individual(s) assigned to performing the contract/Weighting: 175 Quality criterion - Health & Safety/Weighting: 100 Quality cri…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £584,9081 contract exc. VAT

Bids received 5

Contracts signed 1latest 30 Mar 2021

Awarded to	Value	Date	Status
Building Environment Control Ltd	£584,908 †	—	Awarded

Contracts

KU284 Smart Room Heating Controls Decarbonisation Scheme · Building Environment Control Ltd
Signed
30 Mar 2021
Value
£584,908
Period
… – 31 Jul 2021
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids	—	—	—

Contracting authority & participating public bodies

UNIVERSITY OF KEELE

Contracting authorityCharity / VCSEBody governed by public lawEducation Keele Campus, NEWCASTLE, West Midlands, ST55BGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London
University of Keele Procurement Office, Directorate of Finance,Mediation bodyReview contact point Keele, StaffordshireContact email
University of Keele, Procurement Office,Mediation body Keele, StaffordshireContact email

Bidders & participating suppliers

1 commercial party on the notice

Building Environment Control LimitedAwarded supplier APV House Speedwell Road Parkhouse Industrial Estate, Newcastle-under-Lyme Staffordshire, West Midlands, ST5 7RG

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria