Official UK procurement notice
Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services
Authority: Keele University Science And Business Park (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University is inviting Tenders to appoint a company to provide on a four (4) year lease agreement basis (2 years+2years suitable equipment for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment.
Type1 Tractor- 1 x 4wd Tractor (100hp), Front end loader, Bucket, Pallet forks and Grab, 2 x D/A Spool Valves & Return Pipe, Floatation turf tyres, Beacons, RFL & Registration, Loader to have counter- weight and be capable of lifting greater than 1.5 tonne and with a quick hitch. Mainly used for loading skips, gritters , could be used for mowing grass.
Type 2 Tractor- 1 x 4wd Tractor (100hp), Front Linkage System, 3 x D/A Spool Valves & Return Pipe, 1x D/A spool valves and return pipe on the front; Flotation turf tyres, Beacons, RFL & Registration and with a quick hitch. Has snow plough, gritter and trailer. Collection of leaves and mowing grass.
Type 3 Tractor - 1 x 4wd Tractor (52hp), 3 x D/A Spool Valves & Return Pipe, Flotation turf tyres, Beacons, IQ gear box or equivalent, RFL & Registration and a minimum lift capacity on 'ball end' 1200kg. Mainly gritting , mowing and trailer work. Collection of leaves.
1 x Ride on Mower (26hp), 54" cutting deck, High tip grass collection system, Operator roll over protection, Turf tyres, Beacons, RFL & Registration. Mainly used for seasonal mowing
1 x Rigid Deck Roller Mower, 2.4m Cutting Width, Power required 40hp, cutting height range 10-100mm, Cutting spindles 4off and Work-rate at 12mph - 9.8 acres/hr. Mainly used for seasonal mowing.
1 x Zero Turn Ride on Mower (26hp), 60" cutting width, Operator roll over protection, Rear discharge deck, Turf tyres, Beacons, RFL & Registration and Independent suspension to be fitted. Mainly used for seasonal mowing
3 x RTV: 2wd / 4wd Utility Vehicles, 400cc, 2- person capacity, Road tyres, Adjustable load bed, Front & Rear hitch, Glass windscreen (front and rear) and metal roof, Cab must have lockable doors, Windshield wipers, Radios and heaters for cab, Beacons, RFL & Registration, and Capable of carrying Meyer Salt Spreader. Model No: LPV3 KERLPLUS Low Profile. All small work, with trailer and gritters used.
- Recurrence: 4 years time
CPV: Agricultural machinery · Lease · Tractors
The lotProcurement structure
single lot · value publishedLot #1To appoint a company to provide on a four (4) year lease agreement basis (2…AwardedRenewalPublished value£200,000
To appoint a company to provide on a four (4) year lease agreement basis (2 years+2years) the following agricultural equipment.
Type1 Tractor- 1 x 4wd Tractor (100hp), Front end loader, Bucket, Pallet forks and Grab, 2 x D/A Spool Valves & Return Pipe, Floatation turf tyres, Beacons, RFL & Registration, Loader to have counter- weight and be capable of lifting greater than 1.5 tonne and with a quick hitch. Mainly used for loading skips, gritters , could be used for mowing grass.
Type 2 Tractor- 1 x 4wd Tractor (100hp), Front Linkage System, 3 x D/A Spool Valves & Return Pipe, 1x D/A spool valves and return pipe on the front; Flotation turf tyres, Beacons, RFL & Registration and with a quick hitch. Has snow plough, gritter and trailer. Collection of leaves and mowing grass.
Type 3 Tractor - 1 x 4wd Tractor (52hp), 3 x D/A Spool Valves & Return Pipe, Flotation turf tyres, Beacons, IQ gear box or equivalent, RFL & Registration and a minimum lift capacity on 'ball end' 1200kg. Mainly gritting , mowing and trailer work. Collection of leaves.
1 x Ride on Mower (26hp), 54" cutting deck, High tip grass collection system, Operator roll over protection, Turf tyres, Beacons, RFL & Registration. Mainly used for seasonal mowing
1 x Rigid Deck Roller Mower, 2.4m Cutting Width, Power required 40hp, cutting height range 10-100mm, Cutting spindles 4off and Work-rate at 12mph - 9.8 acres/hr. Mainly used for seasonal mowing.
1 x Zero Turn Ride on Mower (26hp), 60" cutting width, Operator roll over protection, Rear discharge deck, Turf tyres, Beacons, RFL & Registration and Independent suspension to be fitted. Mainly used for seasonal mowing
3 x RTV: 2wd / 4wd Utility Vehicles, 400cc, 2- person capacity, Road tyres, Adjustable load bed, Front & Rear hitch, Glass windscreen (front and rear) and metal roof, Cab must have lockable doors, Windshield wipers, Radios and heaters for cab, Beacons, RFL & Registration, and Capable of carrying Meyer Salt Spreader. Model No: LPV3 KERLPLUS Low Profile. All small work, with trailer and gritters used.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 4 years time
- First published
- 19 Jul 2021, 12:38 BST
- Last source update
- 19 Oct 2021, 12:56 BST
- Award evaluation window
- 23 Aug 2021 – …
- FTS notice number
2021/S 000-026127- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c978Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR2015'). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015,the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
How it was run
Official notice- Submission deadline
- 23 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 Aug 2021, 12:30 BST
Timeline
23 Aug 2021 → 19 Oct 2021 · 4 dates- Submission deadline23 Aug 2021, 12:00 BST
- Bids opened23 Aug 2021, 12:30 BST
- Contract starts4 Oct 2021, 00:00 BST
- Notice published19 Oct 2021, 12:56 BST
Notice history
2 events · 2 releases on Find a Tender · since 19 Oct 2021- Status changed to complete19 Oct 2021, 12:56 BST
- Buyer details updated19 Oct 2021, 12:56 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| F.R. Sharrock LtdSME | £222,000 † | — | Awarded |
Contracts
Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services · F.R. Sharrock LtdSME
- Signed
- 18 Oct 2021
- Value
- £222,000
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
- University of KeeleReview contact point
- University of Keele, Procurement Office,Mediation body
- University of Keele, Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Keele. Staffordshire.Mediation body
Bidders & participating suppliers
1 commercial party on the notice- F.R. Sharrock LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria