Official UK procurement notice
M&E Asset Capture and Statutory Based PPM Planner
Authority: The City of Liverpool College (Education)
What is being bought
Published requirement descriptionThe City of Liverpool College is seeking proposals from qualified suppliers to undertake a Mechanical and Electrical (M&E) Asset Capture survey across five college sites, with the development of an associated Planned Preventative Maintenance (PPM) planner. This work will support statutory compliance, informed asset management, and preparation for future CAFM system integration.
CPV: Installation services of equipment for measuring, checking, testing and navigating
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£30,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Price: 60% Quality: 30% (made up of 3 x separate questions) Added Value: 5% EDI: 5%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Mar 2025, 10:02 GMT
- Last source update
- 10 Nov 2025, 14:49 GMT
- Authority reference
Q: 2024 - 007- FTS notice number
2025/S 000-037460- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04eda6Find a Tender
How it was run
Official notice- Submission deadline
- 8 Aug 2025, 12:00 BST
- Clarification deadline
- 7 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
All tenders will need to be uploaded via the project which will be published on the College's In-Tend portal approx. Monday 7th July 2025.Interested suppliers must register on the portal via the following link: in-tendhost.co.uk/tcolc/aspx/Home ↗
Timeline
17 Mar 2025 → 10 Nov 2025 · 7 dates- Planning notice published17 Mar 2025, 10:02 GMT
- Market engagement23 Apr 2025, 23:59 BST
Site visits can be arranged on 15th & 16th April 2025 with no set times as companies can come and go and be escorted within the College by our FT's (Facility Technicians).
There are 6 x attachments for this market engagement but the Find a Tender platform does not allow you to attach anything, please contact Tina via the info below and the attachments can be emailed to interest companies.
PLEASE NOTE:
All visitors to the College need to be booked in and, due to the Easter holidays coming up around this time all interested companies must be booked in before 4.30pm on 10th April 2025. Please ring or email Tina Smith: 0151 252 3243, tina.smith@liv-coll.ac.uk ensuring your email is headed as ASSET VERIFIATION & PPM PLANNER CREATION, thank you.
- Tender notice published4 Jul 2025, 14:14 BST
- Clarification questions by7 Aug 2025, 12:00 BST
- Submission deadline8 Aug 2025, 12:00 BST
- Contract starts365 days ago27 Oct 2025
- Latest notice published350 days ago10 Nov 2025, 14:49 GMT
Notice history
9 events · 4 releases on Find a Tender · since 17 Mar 2025- Preliminary market engagement notice published17 Mar 2025, 10:02 GMTUK2
- Preliminary market engagement notice published20 Mar 2025, 11:29 GMTUK2
- Tender notice published4 Jul 2025, 14:14 BSTUK4
- Published value published: £30,0004 Jul 2025, 14:14 BST
- Status changed to active4 Jul 2025, 14:14 BST
- Procurement method changed4 Jul 2025, 14:14 BST
- Deadline published: 8 Aug 2025, 12:00 BST4 Jul 2025, 14:14 BST
- Procurement termination notice published10 Nov 2025, 14:49 GMTUK12
- Status changed to complete10 Nov 2025, 14:49 GMT
Published amendments (1)
ADDITIONAL INFO ON 6 X AVAILABLE PDF FILES FOR INTERESTED PARTIES TO PROVIDE INDICATIVE COSTS & FEEDBACK. THESE WILL NEED TO BE REQUESTED AS THEY CANNOT BE ATTACHED TO THE NOTICE.
Routine re-releases (4)
- 2025-03: 1 release · 17 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 10 Nov 2025 | CancelledOur Director of Estates has advised that the above tender for the M&E Asset Capture & Statutory Based PPM Planner has now been cancelled. The reasoning for this is that Estates are going to include this provision in the new M&E contract that is to be created in the near future. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender