Official UK procurement notice
Maintenance Of Building Energy Management System Installations
Authority: South Lanarkshire Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Council's Housing and Technical Resources Property Service have an ongoing requirement for a specialist contractor to provide a maintenance service for the Building Energy Management System (BEMS) and Under Floor Heating (UFH) within South Lanarkshire across a number of establishments including Council buildings, education and social care settings.
Maintenance of both the BEMS and UFH is essential to ensure that there is:
- The optimum performance of the equipment controlled
- Provision of thermal comfort levels to the working environment for the occupants of South Lanarkshire Council’s properties
- Effective control of energy consumption, for energy efficiency purposes.
The maintenance of the works requires specialist skills and therefore the contract is split into four separate lots. These lots reflect the main types of equipment in use as follows:
Lot 1 - Trend Controllers
Lot 2 - Siemens Controllers
Lot 3 - Various Controllers
Lot 4 - Under Floor Heating
The contract will be procured via open procedure on the most economically advantageous tender (MEAT) criterion as a single source award per lot, which enables the Council to take account of criteria that reflect qualitative, technical, and sustainable aspects of the tender submission as well as price when reaching a decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot(s) they have selected.
As part of Stage 2 the bidders will then be required to complete a Technical response based on technical specific questions related to the lot they have selected.
As part of Stage 3 the bidders will then be required to complete Commercial response based on activities associated to the lot they have selected.
As part of the tender evaluation process the Council will then request evidence from the bidder identified as having the highest MEAT prior to award.
The contract will be governed under the JCT Measured Term Contract (MTC/Scot) 2011 Edition.
CPV: Repair and maintenance services of building installations
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£1,400,000 together) · same evaluation weights on every lotLot #1Trend ControllersAwardedRenewalPublished value£556,000
This Lot covers the requirement to maintain Trend controllers across 99 locations.
The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).
Lot #2Siemens ControllersAwardedRenewalPublished value£196,500
This Lot covers the requirement to maintain Siemens controllers across 35 locations.
The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).
Lot #3Various ControllersAwardedRenewalPublished value£297,500
This Lot covers the requirement for maintaining the following BEMS controllers across a number of locations:
TAC - 23 sites
Distech - 14 sites
Priva - 6 sites
Delta - 5 sites
Coster - 2 sites
Tridium - 2 sites
Andover - 1 sites
The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).
Lot #4Under Floor HeatingAwardedRenewalPublished value£350,000
This Lot covers the requirement to maintain Under Floor Heating across 62 locations.
The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Suitability
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
- Economic & financial standing
SPD Question 4B.4 Economic and Financial Standing
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio.
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio.
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Minimum: Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideratio… - Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 3 years. You must describe in sufficient detail the required experience in terms of the specific supplies/services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous projects e.g. must be of similar value to the contract being procured.
SPD Question 4C.6 Technical and Professional Ability (Qualifications)
The bidder as a company will hold the following accreditations:
Lot 1 - The bidding company (or individual if a sole trader) and any subcontractor used by them to deliver the contract must be a Trend Technology Partner or in the process of attaining this partnership.
Lot 2 - The bidding company (or individual if a sole trader) and any subcontractor used by them to deliver the contract must be a Siemens Solutions Partner or in the process of attaining this partnership.
SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
SPD Question 4D.1 Quality Assurance Schemes
It is a mandatory requirement of this tender that bidders hold the following quality standard(s)/accreditation(s):
ISO 90001:2015 Quality Management…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2023, 15:30 GMT
- Last source update
- 2 Feb 2024, 13:23 GMT
- Award evaluation window
- 9 Jun 2023 – …
- Authority reference
SLC/PS/HTR/22/017- FTS notice number
2024/S 000-003532- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039960Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Prior to any appointment being made (unless the information has already been submitted during the procurement process), the successful bidder(s) will provide the undernoted certificates and declarations to evidence their compliance with the questions within the Qualification Envelope relating to the SPD (Scotland). SPD Question 2D.1 - Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 - Serious and Organised Crime Declaration SPD Question 3A.6 - Modern Slavery Act 2015 Declaration SPD Question 3C.1 - Blacklisting in the Construction Industry Declaration SPD Question 3D.11 - Non-Collusion Certificate SPD Question 4B.5.1 - Insurance Certificates Employers Liability - 10,000,000 GBP Public Liability - 5,000,000 GBP SPD Question 4C.6 - Trend Technology Centre Certification (Lot 1) SPD Question 4C.6 - Siemens Distribution Partner (Lot 2) SPD Question 4D.1 - ISO9001:2015 Certificate or equivalent SPD Question 4D.2 - ISO14001:2015 Certificate or equivalent Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk (SC Ref:756987)
How it was run
Official notice- Submission deadline
- 9 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 9 Jun 2023, 12:00 BST
Timeline
6 Mar 2023 → 2 Feb 2024 · 4 dates- Next notice expected6 Mar 2023
- Submission deadline9 Jun 2023, 12:00 BST
- Bids opened9 Jun 2023, 12:00 BST
- Notice published2 Feb 2024, 13:23 GMT
Notice history
5 events · 3 releases on Find a Tender · since 5 May 2023- Published value updated to £1,400,0005 May 2023, 11:27 BSTwas £1,200,000
- Status changed to active5 May 2023, 11:27 BST
- Procurement method changed5 May 2023, 11:27 BST
- Deadline published: 9 Jun 2023, 12:00 BST5 May 2023, 11:27 BST
- Status changed to complete2 Feb 2024, 13:23 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Trend Controllers1 award | |||
| Chartwell Controls LimitedSME | £317,205 † | — | Awarded |
| Lot 2 · Siemens Controllers1 award | |||
| BMSISME | £205,240 † | — | Awarded |
| Lot 3 · Various Controllers1 award | |||
| BMSISME | £221,060 † | — | Awarded |
| Lot 4 · Under Floor Heating1 award | |||
| Affiniti Response LimitedSME | £395,150 † | — | Awarded |
Contracts
Trend Controllers · Chartwell Controls LimitedSME
- Signed
- 15 Jan 2024
- Value
- £317,205
- Status
- active
Siemens Controllers · BMSISME
- Signed
- 15 Jan 2024
- Value
- £205,240
- Status
- active
Various Controllers · BMSISME
- Signed
- 15 Jan 2024
- Value
- £221,060
- Status
- active
Under Floor Heating · Affiniti Response LimitedSME
- Signed
- 15 Jan 2024
- Value
- £395,150
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Trend Controllers | 7bids · 7 electronic · 7 from abroad | 5 | — | — |
| 2 · Siemens Controllers | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 3 · Various Controllers | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
| 4 · Under Floor Heating | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- Affiniti Response LimitedAwarded supplier
- BMSIAwarded supplier
- Chartwell Controls LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.