Official UK procurement notice
Maintenance of CDT & Science Equipment
Authority: Midlothian Council (Local council)
What is being bought
Published requirement descriptionThe collaboration comprising Midlothian and West Lothian Councils seek the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments. The service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school detailed in the tender pack.
CPV: Repair and maintenance services · Repair and maintenance services of electrical machinery, apparatus and associated equipment · Repair and maintenance services of machinery · Repair and maintenance services of precision equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The collaboration comprising Midlothian and West Lothian Councils seeks the provision…AwardedRenewal
The collaboration comprising Midlothian and West Lothian Councils seeks the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments.
The Service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school.
The Service shall include:
a) An annual visit
b) Equipment repair, mechanical and electrical maintenance, and servicing in accordance with supplier and industry guidelines and relevant legislation
c) Emergency call out service
d) Technical advice and support, based on an understanding of the relevant Health & Safety legislation and industry practice
e) Specialist advice on the options for repairing or replacing school equipment, taking into account the most cost effective and best value requirements of collaborative members
f) Full and timely technical advice and support in the event of an accident or near miss or dangerous occurrence occurring in CDT or Science Departments
g) Advice, where appropriate, on the implications of curriculum requirements on the safe and proper use of school equipment
h) Where necessary and within the scope of the specification, the provision of such information, instruction and training as necessary to relevant staff to ensure the health, safety and welfare of staff, pupils and others
i) The development of safe working practices (including assistance in the development of risk assessments) to cover all significant risks in Craft, Design and Technology, Art and Science Departments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40%
- Price: 60%
- Suitability
As per 4C.6 SPD, the following educational and professional qualifications are required by the service provider: CPD certificate and ongoing training.
- Economic & financial standing
Experian Check
The Authority will use Experian to check the financial viability stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be necessary to ascertain that.
Financial Health Flowchart
The financial information will be evaluated using the Midlothian Council financial health evaluation flowchart, please see Appendix 3. The financial information provided will require to meet the following criteria:
(i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.
(ii) The accounts should not show a lost in 2 consecutive years.
(iii) The accounts should not show a loss in 1 year and negative net currents assets in any 1 year.
Where the information provided does not meet item (i) but there is an improving trend Midlothian Council may consider items (ii) and (iii) and will have the discretion, with regard to the evidence provided and taking into account the level of risk to Midlothian Council, as to whether the Tenderer will pass this requirement.
The Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Oct 2025, 16:25 GMT
- Last source update
- 29 Jan 2026, 09:55 GMT
- Award evaluation window
- 2 Dec 2025 – …
- Authority reference
MID-25-53- FTS notice number
2026/S 000-007852- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d768Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
This service will be subject to Midlothian and West Lothian Council's terms & conditions.
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Tenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process. All questions must be raised using the provided Question & Answer facility within this notice. (SC Ref:822009)
How it was run
Official notice- Submission deadline
- 2 Dec 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Dec 2025, 12:00 GMT
Timeline
2 Dec 2025 → 29 Jan 2026 · 3 dates- Submission deadline329 days ago2 Dec 2025, 12:00 GMT
- Bids opened329 days ago2 Dec 2025, 12:00 GMT
- Notice published272 days ago29 Jan 2026, 09:55 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Jan 2026, 09:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Active Energy Solutions LtdSME | £198,208 † | — | Awarded |
Contracts
Contract 007852-2026-MID-25-53-1 · Active Energy Solutions LtdSME
- Signed
- 27 Jan 2026
- Value
- £198,208
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Active Energy Solutions LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria