Official UK procurement notice
Maintenance of Life Critical Fire Alarm Systems and AFD Equipment
Procurement agent: Cwm Taf Morgannwg University Health Board·On behalf of: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.
What is being bought
Published requirement descriptionThis ITT has been issued by NHS Wales Shared Services Partnership Procurement Services (hosted by the Velindre NHS Trust) “NWSSP” on behalf of Cwm Taf Morgannwg UHB who shall enter into the Agreement.
You are being invited to tender under the open procedure conducted in accordance with the Procurement Act 2023.
The Procurement will result in the award of a sole supplier contract (Agreement).
Cwm Taf Morgannwg University Health Board (CTMUHB) requires a fully comprehensive fire alarm system maintenance contract and testing, monitoring support service across its healthcare, administrative and community estate. The service shall ensure that all fire alarm systems, ancillary accessories and equipment remain fully operational, compliant with relevant legislation and standards, and capable of supporting patient, staff and public safety.
The estate comprises acute hospitals, community hospitals, health centres, clinics, administrative buildings and specialist diagnostic facilities. The contract shall include Planned Preventative Maintenance (PPM), testing 100% of CTMUHBs Automatic Fire Detection (AFD) equipment,, reactive maintenance, emergency call-out support, maintenance of fire alarm monitoring equipment and Nimbus Gateway infrastructure, associated certification, and management reporting.
The Contractor shall provide sufficient resources, suitably trained personnel, systems software and specialist equipment to maintain the integrity of CTMUHBs AFD systems and maintain service continuity throughout the contract period.
- No preliminary market engagement: Requirement are easily defined with a wide range of suppliers available.
CPV: Alarm systems · Alarm-monitoring services · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Repair and maintenance services of electrical building installations · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£390,584
- Economic & financial standing
As per tender documentation.
- Technical & professional ability
As per tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 40%
- Commercial: 50%
- Social Value: 10%
Published award criteria (3)
- Technical
- Social Value
- Commercial
- Economic & financial standing
As per tender documentation.
- Technical & professional ability
As per tender documentation.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Sept 2026, 14:33 BST
- Last source update
- 14 Sept 2026, 14:33 BST
- Award evaluation window
- Submission end – 6 Nov 2026
- Authority reference
CTM-FTS-63734- FTS notice number
2026/S 000-086929- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f948Find a Tender
How it was run
Official notice- Submission deadline
- 12 Oct 2026, 13:00 BST
- Clarification deadline
- 7 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipment
Timeline
14 Sept 2026 → 23 Nov 2026 · 5 dates- Tender notice published44 days ago14 Sept 2026, 14:33 BST
- Clarification questions by21 days ago7 Oct 2026, 12:00 BST
- Submission deadline16 days ago12 Oct 2026, 13:00 BST
- Today29 Oct 2026
- Award decision expected byin 8 days6 Nov 2026, 23:59 GMT
- Contract startsin 24 days23 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Sept 2026, 14:33 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.Beneficiary authority
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Procuring entityManaging organisation
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipment
- Technical specifications Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipment
Notices published for this procedure
- Tender notice Tender notice on Find a Tender