Maintenance of Prosoma & Dosimetry Systems

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)

Awarded value£175,781published contract · exc. VAT

Awarded 23 Jun 2025no call for competition

Awarded to Oncology Systems Limited

What is being bought

Published requirement description

Prosoma is a critical radiotherapy (RT) software solution used in the planning and preparation of treatment for all external beam radiotherapy patients. ProSoma is an integral clinical tool that supports the entire RT workflow from simple palliative cases to highly complex Intensity Modulated Radiation Therapy (IMRT) treatments. This contract supports the ongoing provision of ProSoma within the Medical Physics department at the Velindre Cancer Centre.

CPV: Repair and maintenance services of medical and precision equipment

The lotProcurement structure

single lot · no lot value published

Lot #1As Oncology Systems Limited is the exclusive UK distributor, Procurement Services…Awarded

As Oncology Systems Limited is the exclusive UK distributor, Procurement Services identified the NHS Supply Chain (NHSSC) Framework for Maintenance, Repair and Calibration of Medical Equipment (Reference: 2021/S000-021535) as a compliant route for a direct award.

Delivery: Wales

50400000 Repair and maintenance services of medical and precision equipment

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 26 Aug 2025, 12:00 BST
Last source update: 26 Aug 2025, 12:00 BST
Authority reference: VEL-DCO (25-26) 33
FTS notice number: 2025/S 000-051221
Classification (CPV): Repair and maintenance services of medical and precision equipment
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-058da9 Find a Tender

Why no open competition: Service contract to be awarded to the winner or one of winners under the rules of a design contest
Published justification: Direct award via the NHSSC framework for Maintenance, Repair and Calibration of Medical Equipment Reference: 2021/S000-021535)

Publisher note: (WA Ref:154997)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £175,7811 contract exc. VAT

Bids received 1

Contracts signed 1latest 23 Jun 2025

Awarded to	Value	Date	Status
Oncology Systems Limited	£175,781 †	—	Awarded

Contracts

Contract 051221-2025-VEL-DCO (25-26) 33-1 · Oncology Systems Limited
Signed
23 Jun 2025
Value
£175,781
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

ONCOLOGY SYSTEMS LIMITEDAwarded supplier 14 Longbow Professional Centre, Longbow Close, Shrewsbury, UK, SY13GZContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.