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Published 12 Jan 2026, 08:52 GMT

Official UK procurement notice

Management of Hotels and Guest Houses

Official notice

Authority: Dorset Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Real estate services (70) Delivery: South West (UKK25)
Published estimate£2,000,000≈ £500k / year · £2,400,000 inc. VAT · 1 value update
Submissions closed 5 Aug 2026
Contract term 4 yrsends 31 Jan 2031 · up to 31 Jan 2033 with extensions · starts 1 Feb 2027

What is being bought

Published requirement description

The scope (Subject Matter of the contract) includes the management of the Contracting Authority’s 61 hotels and guest houses and the initial production of a detailed strategy to outline the management and investment approach to be taken during the life of the contract.

This contract does not replace a current contract; the work has been previously carried out in house, but the Contracting Authority has insufficient resources or expertise to deliver this and as a result is procuring the work. The new contract is estimated to require 9 weeks for mobilisation/ transition.

Further details on the scope and Specification (Technical, Legal, Performance and Financial) can be found in Annex B1 – Specification.

The total budget available is estimated between £1.4m and £2m over the full six-year term (please note that the core term is four years with an optional 2 x 12-months extension periods).

CPV: Building rental or sale services · Buying and selling of real estate · Commercial property management services · Industrial property services · Land rental or sale services · Non-residential property renting or leasing services

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£2,000,000
Contract period: 1 Feb 2027 – 31 Jan 2031 (4 yrs) · up to 31 Jan 2033 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Further information can be found in Annex B8 - Future Modifications & Direct Awards. This provides the Contracting Authority with the flexibility to modify the contract in accordance with Schedule 8 paragraph 5 of PA23 with regard to known/unknown changes. This specifically recognises that the Contracting Authority may decide to substantively change the shape and size of the portfolio over the four to six-year contract term. At present, the nature, scope and size of such changes are not known, but nevertheless, there is the potential for significant change. The purpose of Annex B8 is to ensure that should there be significant change the Contracting Authority are afforded the flexibility to modify the contract without further competition. · Please note that the above extension end date assumes that the Contracting Authority elects to extend the contract by the 2 x 12-months extensions that are available.
70120000 Buying and selling of real estate70220000 Non-residential property renting or leasing services70310000 Building rental or sale services70320000 Land rental or sale services70332200 Commercial property management services70332300 Industrial property services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information.

  • Technical & professional ability

    Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
  • Quality
  • Social Value
Conditions of participation2
  • Economic & financial standing

    Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information.

  • Technical & professional ability

    Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
12 Jan 2026, 08:52 GMT
Last source update
8 Jul 2026, 16:59 BST
Award evaluation window
Submission end – 30 Oct 2026
Authority reference
CP/DS/00021
FTS notice number
2026/S 000-064402
Latest notice
Tender notice (UK4)
Classification (CPV)
Building rental or sale servicesBuying and selling of real estateCommercial property management servicesIndustrial property servicesLand rental or sale servicesNon-residential property renting or leasing services
Delivery area
South West (UKK25)
Official registry OCID
ocds-h6vhtk-06035c Find a Tender
Contract terms summary

Please see Annex B2 - Contract Document.

Review and risk notes
Risks

There are not any known impediments to contract performance i.e. other than force majeure events the Contracting Authority have not identified any other risks in relation to contract performance.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Aug 2026, 12:00 BST
Clarification deadline
29 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Please note that in order to submit the tender electronically, all bidders must, in the first instance, register with the ProContract portal.

Bidders, if having technical difficulties in using the e-Tendering portal, should contact the provider directly through one of the following mediums.

Email: ProContractSuppliers@proactis.com

Alternatively, use the electronic ticket logging system which can be found at: suppliersupport.proactisservicedesk.com ↗

The Contracting Authority’s access to the e-Tendering portal information and view, differs from that of the bidder. The e-Tendering portal is managed by Proactis.

Timeline

12 Jan 2026 → 1 Feb 2027 · 7 dates
  1. Planning notice published290 days ago
    12 Jan 2026, 08:52 GMT
  2. Market engagement271 days ago
    30 Jan 2026, 23:59 GMT

    Dorset Council (the Council) is undertaking early market engagement with the aim of providing information to and requesting feedback from the organisations within the property and estate management sector. This engagement relates to the Council’s potential future procurement of services for the management of its portfolio of hotels and guest houses, as well as a review to determine the long term strategic direction of that portfolio.

    The operational service delivery elements are intended to commence in Summer 2026.

    The Council wishes to seek feedback from the market in the following areas;

    • Deliverability of this procurement exercise
    • Services to be included
    • The relationship between day-to-day management and the initial strategic study on the future of the portfolio
    • Contract length
    • Payment mechanisms
    • Terms and conditions
    • Any further comment

    The process will involve relevant companies and organisations responding to the market engagement questions provided on the Council's e-tendering portal Supplying the South West Portal - procontract.due-north.com/Advert ↗

    The soft market testing exercise is intended to allow interested organisations with appropriate experience to express an interest in the opportunity and outline their views and ideas about the future provision of these services.

    The deadline for responses to the Market Engagement Questionnaire is 12 noon on 30th January 2026. Please note that all responses are to be submitted via the ProContract e-tendering portal.

    Any clarification questions should be submitted via the Council’s e-tendering portal (ProContract) no later than 12 noon on January 23rd 2026.

    It is not a requirement that all sections are completed by all respondents.

    Please be aware that no information submitted will be treated as confidential and may be disclosed to ensure a level playing field for all participants in any procurement process that may follow. Additionally, the council will only sign Non-Disclosure Agreements (NDAs) using its standard terms and conditions if subsequently requested.

  3. Tender notice published112 days ago
    8 Jul 2026, 16:59 BST
  4. Clarification questions by91 days ago
    29 Jul 2026, 12:00 BST
  5. Submission deadline84 days ago
    5 Aug 2026, 12:00 BST
  6. Today
    29 Oct 2026
  7. Award decision expected byin 37h
    30 Oct 2026, 23:59 GMT
  8. Contract startsin 94 days
    1 Feb 2027

Notice history

6 events · 2 releases on Find a Tender · since 12 Jan 2026
  1. Preliminary market engagement notice published
    12 Jan 2026, 08:52 GMT
    UK2
  2. Tender notice published
    8 Jul 2026, 16:59 BST
    UK4
  3. Published value updated to £2,000,000
    8 Jul 2026, 16:59 BST
    was £2,400,000
  4. Status changed to active
    8 Jul 2026, 16:59 BST
  5. Procurement method changed
    8 Jul 2026, 16:59 BST
  6. Deadline published: 5 Aug 2026, 12:00 BST
    8 Jul 2026, 16:59 BST

Contracting authority & participating public bodies

Dorset Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHCY-8926-WVVM Dorset Council, Dorchester, South West, DT1 1XJContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure