Find a TenderAwarded

Published 5 Feb 2021, 16:09 GMT

Official UK procurement notice

Marketing Support Services for the Aura Innovation Centre

Authority: UNIVERSITY OF HULL (Education)·Consortium: 2 public authorities

4 lotsServicesOpen procedure

Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: Yorkshire & Humber (UKE11)

Published estimate£233,333total for 4 lots

Submissions closed 10 Mar 2021awarded 15 Apr 2021

Awarded to SOWDEN & SOWDEN LIMITED +5 more4 awards

Contract term 2 yrsends 31 Mar 2023 · starts 12 Apr 2021

What is being bought4 lots · detail below

Published requirement description

We are seeking to appoint suppliers across 4 Lots to deliver marketing support and promotional services for the Aura Innovation Centre. It is expected that these suppliers will be innovative, creative and responsive agencies / consultants / organisations with a track record of developing and delivering outstanding strategic and tactical marketing activity. The successful suppliers will act as an extension to the AIC team and will work closely with the Director, Operations Manager and Marketing and Communications Manager and, where necessary, the University of Hull Marketing & Communications Directorate to ensure consistency of message, tone of voice and brand management.

CPV: Advertising and marketing services · Business services: law, marketing, consulting, recruitment, printing and security · Recreational, cultural and sporting services

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot

Lot #1Marketing and Communications Services SupportAwarded 2 yrs

This Lot comprises the delivery of a wide range of marketing, communications, brand and website services and we are seeking an experienced full-service agency to provide this ongoing support to the Aura Innovation Centre (AIC), working alongside AIC staff as an extension of the in-house team.

Contract period: 12 Apr 2021 – 31 Mar 2023 (2 yrs)

Delivery: Yorkshire & Humber

Variant bids: allowed

79000000 Business services: law, marketing, consulting, recruitment, printing and security

Lot #2Event Management and MarketingAwarded 2 yrs

This Lot comprises the delivery of one large scale event per annum and includes, but not limited to:

 Event branding

 Event promotion and marketing – multi-channel

 Event management – delivery of a wide range of online and offline events – workshops, conferences, roundtable events, awards ceremonies, press launches etc. (to include pre-, on the day and post-event delivery)

 Support with speaker acquisition and management

 Delegate acquisition and ticket sales

 Programme development

 Attracting sponsors and partners

 Staging and AV

Contract period: 12 Apr 2021 – 31 Mar 2023 (2 yrs)

Delivery: Yorkshire & Humber

Variant bids: allowed

79000000 Business services: law, marketing, consulting, recruitment, printing and security

Lot #3Film and PhotographyAwarded 2 yrs

This Lot comprises the delivery of a range of film, animation and photography services including, but not limited to:

 Building (internal and external), headshot, corporate, press, case study and event photography

 Corporate, case study and event film and videography

 Video animation – desired, but not essential

Contract period: 12 Apr 2021 – 31 Mar 2023 (2 yrs)

Delivery: Yorkshire & Humber

Variant bids: allowed

79000000 Business services: law, marketing, consulting, recruitment, printing and security 92000000 Recreational, cultural and sporting services

Lot #4Content and Copywriting ServicesAwarded 2 yrs

This Lot comprises the delivery of content and copywriting services including, but not limited to:

 Brand messaging frameworks and hierarchies

 Website content and copy

 Website news, blogs and press releases

 Campaign copy and messaging

 Event invitations

 Briefing documents and speeches

 Case studies

 Newsletters

Contract period: 12 Apr 2021 – 31 Mar 2023 (2 yrs)

Delivery: Yorkshire & Humber

Variant bids: allowed

79000000 Business services: law, marketing, consulting, recruitment, printing and security

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 4 lots

Price: 100%

Published sub-criteria (2)

Price is not the only award criteria. All criteria as stated in the procurement documents.: 85%
price: 15%

Published award criteria (2)

Price is not the only award criteria. All criteria as stated in the procurement documents.: 85
Price: 15

What this means for your bid

Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 5 Feb 2021, 16:09 GMT
Last source update: 21 Apr 2021, 16:52 BST
Award evaluation window: 10 Mar 2021 – …
Authority reference: DN207
FTS notice number: 2021/S 000-008531
Classification (CPV): Advertising and marketing servicesBusiness services: law, marketing, consulting, recruitment, printing and securityRecreational, cultural and sporting services
Delivery area: Yorkshire & Humber (UKE11)
Official registry OCID: ocds-h6vhtk-0290bd Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 10 Mar 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 10 Mar 2021, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

10 Mar 2021 → 21 Apr 2021 · 4 dates

Submission deadline
10 Mar 2021, 12:00 GMT
Bids opened
10 Mar 2021, 13:00 GMT
Contract starts
12 Apr 2021, 00:00 BST
Notice published
21 Apr 2021, 16:52 BST

Notice history

2 events · 2 releases on Find a Tender · since 21 Apr 2021

Status changed to complete
21 Apr 2021, 16:52 BST
Buyer details updated
21 Apr 2021, 16:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 4

Awarded value £191,6662 contracts exc. VAT

Bids received 35

Contracts signed 4latest 15 Apr 2021

Awarded to	Value	Date	Status
Lot 1 · Marketing and Communications Services Support1 award
SOWDEN & SOWDEN LIMITEDMarketing & Communications Services Support	£133,333 †	—	Awarded
Lot 2 · Event Management and Marketing1 award
SOWDEN & SOWDEN LIMITEDEvent Management & Marketing	£58,333 †	—	Awarded
Lot 3 · Film and Photography1 award
Astor Film Productions LtdSME, Clay10 Creative LtdSME, World Wide GroupSMEjoint awardFilm & Photography	—	—	Awarded
Lot 4 · Content and Copywriting Services1 award
Pace Communications Ltd.SME, Ron Finlay Communications LimitedSME, SOWDEN & SOWDEN LIMITEDjoint award	—	—	Awarded

Contracts

Marketing & Communications Services Support · SOWDEN & SOWDEN LIMITED
Signed
15 Apr 2021
Value
£133,333
Period
… – 31 Mar 2023
Status
active
Event Management & Marketing · SOWDEN & SOWDEN LIMITED
Signed
15 Apr 2021
Value
£58,333
Period
… – 31 Mar 2023
Status
active
Film & Photography · Astor Film Productions LtdSME, Clay10 Creative LtdSME, World Wide GroupSME
Signed
15 Apr 2021
Value
—
Period
… – 31 Mar 2023
Status
active
Copywriting Services · Pace Communications Ltd.SME, Ron Finlay Communications LimitedSME, SOWDEN & SOWDEN LIMITED
Signed
15 Apr 2021
Value
—
Period
… – 31 Mar 2023
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Marketing and Communications Services Support	12bids	—	—	—
2 · Event Management and Marketing	5bids	—	—	—
3 · Film and Photography	6bids	—	—	£1 – £21,667
4 · Content and Copywriting Services	12bids	—	—	£1 – £20,000

Contracting authority & participating public bodies

2 public bodies on the notice

University of Hull

Contracting authorityEducationBody governed by public lawEducation Hull, Yorkshire & HumberContact email Published organisation website ↗

Consortium members and other public bodies

European UnionFunder

Bidders & participating suppliers

7 commercial parties on the notice

Astor Film Productions LtdAwarded supplier Unit 10, 161 High Street, Hull, Yorkshire & Humber, HU1 1NQ
Clay10 CreativeAwarded supplier Ergo Building, Bridgehead Business Park, Hull, Yorkshire & Humber, HU13 0GD
Pace Communications Ltd.Awarded supplier Wykeland House, 47 Queen Street, Hull, Yorkshire & Humber, HU1 1UU
Ron Finlay Communications LimitedAwarded supplier 12 Grey Close, London, London, NW11 6QG
Sowden & Sowden LtdAwarded supplier 26A The Weir, Hessle, Yorkshire & Humber, HU13 0RU
Sowden & Sowden Ltd.Awarded supplier 26A The Weir, Hessle, Yorkshire & Humber, HU13 0RU
World Wide GroupAwarded supplier Unit 7 Madison Court, George Mann Road, Leeds, Yorkshire & Humber, LS10 1DX

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought4 lots · detail below

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Bidders & participating suppliers

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).