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Published 23 Feb 2024, 09:39 GMT

Official UK procurement notice

MBT RDF & Contingency Contract

Official notice

Authority: Dumfries and Galloway Council (Local council)

6 lotsServicesOpen procedure
Published estimate£3,270,000total for 6 lots · 1 value update
Submissions closed 12 Jun 2026
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

Dumfries and Galloway Council’s Waste Service is seeking to appoint Service Providers to receive, treat and/or dispose of a number of waste streams with a view to managing the waste in accordance with the waste hierarchy.

The waste in question are three waste streams, offered in six separate lots, primarily from our Ecodeco Mechanical Biological Treatment (MBT) plant but also from waste transfer stations.

  • Recurrence: On expiry of the contract term (intent for initial contract term is Two years) and any exercised extensions.

CPV: Household-refuse disposal services · Refuse and waste related services · Refuse disposal and treatment

Lots and requirements (6)Procurement structure

6 lots · 1 with a published value · same evaluation weights on every lot
Lot #1MBT Refuse Derived Fuel (RDF)RenewalPublished value£13,080,000

This Lot is seeking the provision of a suitably permitted or licensed waste facility to received RDF. This waste stream is the sole output of the MBT plant. RDF is residual waste that has been through an initial MBT shredder, which is effectively a ‘de-bagging’ operation and then the MBT drying process. Upon receipt of the waste the Service Provider must manage this waste stream in full compliance with the waste hierarchy, the waste duty of care, and all applicable legislation and official guidance. This includes, but is not limited to, the forthcoming ban on landfilling biodegradable municipal waste (BMW) in Scotland and the restriction on incinerating residual waste without pre-treatment.

Delivery: Scotland · Dumfries MBT Plant Lochar Moss Lockerbie Road Dumfries DG1 3PG
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed
Lot #2Contingency for Residual Waste Reception and Treatment (Annan)RenewalLot estimate not published

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Annan Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Annan HWRC. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

Delivery: Scotland · Annan HWRC & Waste Transfer Station
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed
Lot #3Contingency for Residual Waste Reception and Treatment (Dumfries)RenewalLot estimate not published

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from the Nithsdale area of Dumfries and Galloway when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Dumfries MBT plant. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

Delivery: Scotland · Dumfries MBT Plant
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed
Lot #4Contingency for Residual Waste Reception and Treatment (Castle Douglas)RenewalLot estimate not published

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Castle Douglas Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Castle Douglas HWRC. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

Delivery: Scotland · Castle Douglas HWRC & Transfer Station
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed
Lot #5Contingency for Residual Waste Reception and Treatment (Stranraer)RenewalLot estimate not published

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Stranraer Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 110 miles by road of SZWP. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

Delivery: Scotland · Stranraer Zero Waste Park
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed
Lot #6MBT Plant DustRenewalLot estimate not published

This lot is seeking the provision of a suitably permitted or licenced Service Provider to provide a Nominated Facility to receive MBT Plant Dust for treatment. The Service Provider’s Nominated Facility should be within approximately 60 miles by road of the MBT plant.

This output from the MBT is the fine organic dust from the MBT plant’s dust extraction system. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

Delivery: Scotland · Dumfries MBT Plant
Extensions: The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Bidders should hold any and all of the following licences: The Pollution Prevention and Control (Scotland) Regulations 2012; The Waste Management Licensing (Scotland) Regulations 2011 (as amended); and The Landfill (Scotland) Regulations 2003 (as amended) or the equivalent legislation in England and Wales, for all Waste Treatment facilities the bidder is offering, as issued by SEPA or their equivalent body in other jurisdictions. Details of the local Environmental Agency office that issued the licence(s) for the site or facility proposed should be provided.

    Tenderers for all Lots must have the appropriate Pollution Prevention and Control (PPC) Permit, Waste Management Licence (WML) or relevant Waste Exemption demonstrating that their proposed initial waste destination (Service Provider’s Nominated Facility) can legally accept, store, and treat etc. any waste stream bid for.

    Hold the required Waste Carrier Licences (or exemptions) in accordance with the Control of Pollution (Amendment) Act 1989 and The Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991 or equivalent.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · On expiry of the contract term (intent for initial contract term is Two years) and any exercised extensions.

First published
23 Feb 2024, 09:39 GMT
Last source update
18 May 2026, 12:00 BST
Award evaluation window
5 Jun 2026 – …
Authority reference
DGCPL-0030
FTS notice number
2026/S 000-045296
Classification (CPV)
Household-refuse disposal servicesRefuse and waste related servicesRefuse disposal and treatment
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-043c5c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For details of the conditions relevant to the contract, please see the Kerbside Food Waste Treatment Invitation to Tender and Specification documents in the Public Contracts Scotland Tender site Buyer Attachments area of ITT 63477.

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31607. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see procurement documents for this ITT. (SC Ref:829482)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
12 Jun 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
5 Jun 2026, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Jul 2024 → 12 Jun 2026 · 4 dates
  1. Next notice expected
    1 Jul 2024, 00:00 BST
  2. Notice published162 days ago
    18 May 2026, 12:00 BST
  3. Bids opened144 days ago
    5 Jun 2026, 12:00 BST
  4. Submission deadline137 days ago
    12 Jun 2026, 12:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 5 May 2026
  1. Published value published: £3,270,000
    5 May 2026, 09:56 BST
  2. Status changed to active
    5 May 2026, 09:56 BST
  3. Procurement method changed
    5 May 2026, 09:56 BST
  4. Deadline published: 5 Jun 2026, 12:00 BST
    5 May 2026, 09:56 BST
  5. Deadline moved to 12 Jun 2026, 12:00 BST
    18 May 2026, 12:00 BST
    +7 days · was 5 Jun 2026, 12:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.25 Jun 202612 Jun 2026+7 d
—Bid openingConditions for opening of tenders · IV.2.75 Jun 202612 Jun 2026+7 d

Requests for extension to tender deadline.

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria