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Published 5 Jun 2024, 17:19 BST

Official UK procurement notice

Mechanical and Electrical Planned Maintenance of the CCQ Civic Office

Official notice

Authority: City of Doncaster Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UKYorkshire & Humber (UKE)
Published estimate£1,000,000exc. VAT15.3% above published estimate
Submissions closed 19 Jul 2024awarded 17 Dec 2024
Awarded to Ascot Services Uk Limited

What is being bought

Published requirement description

FM Services - Mechanical and Electrical Planned Maintenance of the CCQ Civic Office

4 year contract Term with 2 x 12-month extension options

CPV: Building and facilities management services · Facilities management services

The lotProcurement structure

single lot · value published
Lot #1FM Services Mechanical and Electrical Planned Maintenance of the CCQ Civic Office and…AwardedRenewalPublished value£1,000,000

FM Services Mechanical and Electrical Planned Maintenance of the CCQ Civic Office and Solar Car Port

Delivery: UK, Yorkshire & Humber · Doncaster
Extensions: 2 x 12-month extension optionsVariant bids: not allowed
79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published award criteria (3)
  • Quality: 40
  • Social Value: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Jun 2024, 17:19 BST
Last source update
20 Feb 2025, 16:46 GMT
Award evaluation window
19 Jul 2024 – …
FTS notice number
2025/S 000-006415
Classification (CPV)
Building and facilities management servicesFacilities management services
Delivery area
UKYorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-046dc8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

10 Day Standstill period from the date of issue of the Contract Award Notice

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
19 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
19 Jul 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

19 Jul 2024 → 20 Feb 2025 · 3 dates
  1. Submission deadline
    19 Jul 2024, 12:00 BST
  2. Bids opened
    19 Jul 2024, 12:00 BST
  3. Notice published
    20 Feb 2025, 16:46 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    20 Feb 2025, 16:46 GMT
Published amendments (2)

Extension of Return Deadline Date

Extension of Return Deadline Date

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,153,3351 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 17 Dec 2024
Awarded toValueDateStatus
Ascot Services Uk LimitedSMEFM Services - Mechanical and Electrical Planned Maintenance of the CCQ Civic Office£1,153,335 †—Awarded

Contracts

  • FM Services - Mechanical and Electrical Planned Maintenance of the CCQ Civic Office · Ascot Services Uk LimitedSME

    Signed
    17 Dec 2024
    Value
    £1,153,335
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

City of Doncaster Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 182338557 Civic Office, Waterdale, Doncaster, Yorkshire & Humber, DN1 3BUContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Ascot Services LtdAwarded supplier04778608 Kestrel House, Atherton, Manchester, North West, M46 0SUContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria