Official UK procurement notice
Mechanical and Electrical Works Framework Agreement
Authority: The City of Edinburgh Council (Local council)
What is being bought13 lots · detail below
Published requirement descriptionThe City of Edinburgh Council intends to establish a multi-Lot Framework Agreement for the provision of Mechanical and Electrical (M&E) maintenance, repair, inspection, and installation services across its property portfolio.
The Framework Agreement will cover a range of specialist services including electrical works, fire systems, water pumps, ventilation systems, dry risers, CCTV, and associated M&E services.
Services and Works will be delivered across housing and non-domestic properties, with call-off contracts awarded via mini-competition or direct award.
- Recurrence: 48 months
CPV: Alarm system and antenna installation work · Building installation work · Electrical installation work · Emergency generator · Fire-alarm system installation work · Fire-prevention installation works · Firefighting equipment · Generators · Lightning-protection works · Mechanical installations · Miscellaneous repair and maintenance services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · +9 more
How this framework works
From the published notice- Places
- up to 130 suppliers
Lots and requirements (13)Procurement structure
13 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £250,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Electrical Installation Condition Report (EICR) complianceRenewalPublished value£552,432
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Electrical Installation Condition Report (EICR) compliance across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #2Electrical Rewiring and RefitsRenewalPublished value£5,232,252
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Electrical Rewiring and Refits across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #3Door Entry SystemsRenewalPublished value£4,434,264
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Door Entry Systems across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #4Fire Suppression Systems and Fire AlarmsRenewalPublished value£2,683,072
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Fire Suppression Systems and Fire Alarms across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #5Emergency Generator Repair and MaintenanceRenewalPublished value£120,000
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Emergency Generator Repair and Maintenance across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #6Communal TV Aerials and IRSRenewalceiling above
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Communal TV Aerials and IRS across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #7Water PumpsRenewalPublished value£80,000
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Water Booster Pump and Tanks across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #8Automatic Opening VentsRenewalPublished value£380,476
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Automatic Opening Vents across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #9Dry Risers and Fire AppliancesRenewalceiling above
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Dry Risers and Fire Appliances across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #10Portable Appliance Testing (PAT)Renewalceiling above
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of PAT testing across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools and other operational facilities.
Lot #11CCTV Systems and Lighting MastsRenewalceiling above
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of CCTV Systems and Lighting Masts across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #12Communal LaundrettesRenewalPublished value£880,000
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Communal Laundrettes across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
Lot #13Associated Mechanical and Electrical UpgradesRenewalPublished value£5,297,504
The Contractor shall provide a comprehensive service for the inspection, servicing, repair, maintenance, replacement and installation of Associated Electrical and Mechanical Upgrades across the Council’s property portfolio. Works will primarily be carried out within domestic housing properties owned or managed by the Council. However, the Council reserves the right to utilise the services under this Framework Agreement in other Council premises where required, including but not limited to corporate buildings, offices, depots, schools, and other operational facilities.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality / Technical Submission: 60%
- price: 40%
Published award criteria (2)
- Quality / Technical Submission: 60
- Price: 40
- Suitability
Tenderers must be enrolled in relevant professional or trade registers where required by law or industry standards for the delivery of the services under this Framework Agreement.
This may include, where applicable, registration or certification with appropriate professional bodies, accreditation schemes, or competent person schemes relevant to the specific Lots being tendered for (e.g. electrical, fire safety, or mechanical systems).
Tenderers shall ensure that all personnel undertaking regulated activities hold the necessary qualifications and certifications required to carry out such works in accordance with current legislation and industry standards.
- Economic & financial standing
Tenderers will be required to demonstrate appropriate economic and financial standing to deliver the requirements of the Framework Agreement.
The following selection criteria will apply:
Minimum Annual Turnover
Tenderers must have a minimum “general” annual turnover for the last two financial years. The minimum turnover requirement varies by Lot and has been set in proportion to the estimated annual value of each Lot.
Financial Ratio (Current Ratio)
Tenderers must demonstrate a minimum current ratio (current assets divided by current liabilities) for both the current and prior financial year. Minimum ratios vary by Lot.
Insurance Requirements
Tenderers must hold, or commit to obtaining prior to contract commencement, the following minimum levels of insurance:
Employers (Compulsory) Liability Insurance
Public Liability Insurance
Professional Indemnity Insurance
Minimum: Minimum Annual Turnover and Financial Ratio Requirements (by Lot) Lot 01 – EICR Compliance Minimum Turnover: 200,000 GBP Minimum Current Ratio: 1.10 Lot 02 – Rewiring and Refits Minimum Turnover: 1.6 million GBP Minimum Current Ratio: 1.20 Lot 03 – Door Entry Systems Minimum Turn… - Technical & professional ability
SPD Question 4C.4 (a) – Payment of the real Living Wage
Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Contract (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause
Tenderers are required to confirm that they will include the standard prompt payment clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and including a point of contact for sub-contractors in the case of payment difficulties.
SPD Question 4C.7 (a) – Response to Climate Change Emergency
Tenderers are required to provide evidence that their organisation is taking steps to build awareness of the climate change emergency and provide details of how they have or will respond.
SPD Question 4D.1 – Quality Assurance Schemes and Environmental Management
Tenderers are required to confirm that they have in place a Health and Safety Policy, where required, which is approved at a senior level within the organisation and is reviewed regularly.
SPD Question 4D.1.2 – Environmental Management Systems
Tenderers are required to confirm that they hold ISO 14001 or equivalent, or can demonstrate the effectiveness of their environmental management systems.
Tenderers are required to be appropriately registered, accredited, or otherwise authorised to carry out the services relevant to …
Minimum: SPD Question 4C.4 (a) – Payment of the real Living Wage Where a Tenderer does not commit to paying staff at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause Where a Tenderer does not …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Mechanical and Electrical Works Framework Agreement” is a framework: the contest is a place on its panel, up to 130 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 14 Apr 2026, 11:34 BST
- Last source update
- 14 Apr 2026, 11:34 BST
- Award evaluation window
- 21 May 2026 – …
- Authority reference
CT1659- FTS notice number
2026/S 000-033671- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0681c5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contractor shall comply with all requirements set out within the procurement documents and Framework Agreement, including but not limited to:
Payment of the RLW to all staff engaged in the delivery of the Contract (including sub-contractors);
Inclusion and enforcement of prompt payment provisions throughout the supply chain.
Compliance with all relevant H&S legislation, regulations, and industry standards.
Ensuring that all personnel undertaking the Services are suitably qualified, competent, and appropriately certified for the activities being undertaken.
Compliance with all applicable environmental legislation and Council policies, including measures relating to climate change and low emission requirements.
Compliance with all statutory and regulatory requirements relevant to the Services.
Effective management of sub-contractors to ensure full compliance with all contractual obligations.
Further detail is set out in the Specification and associated tender documents.
- Review procedure
The contracting authority will comply with the Public Contracts (Scotland) Regulations 2015.
Any proceedings must be brought within the timescales set out in Regulation 88 of the Regulations.
Proceedings must be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=829272. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Contractor will be required to deliver community benefits aligned to the Council’s strategic objectives, contributing to economic, social, and environmental wellbeing within the local area. Community benefits will include, but are not limited to: Employment and training opportunities, including apprenticeships and work placements for local residents; Skills development initiatives to enhance employability and workforce capability; Engagement with local communities, SMEs, and supported businesses; Community engagement activities and support for local projects; Promotion of equality, diversity, and social inclusion. Tenderers will be required to outline how community benefits will be delivered, managed, and monitored, including clear implementation plans, measurable outcomes, and reporting arrangements to the Council. (SC Ref:829272) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=829272
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 21 May 2026, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 210 days from the deadline
- Bids opened
- 21 May 2026, 15:00 BST
Timeline
14 Apr 2026 → 21 May 2026 · 3 dates- Notice published195 days ago14 Apr 2026, 11:34 BST
- Admission / appointment period ends158 days ago · period end, not a bid countdown21 May 2026, 15:00 BST
- Bids opened158 days ago21 May 2026, 15:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.