Official UK procurement notice
Mobile Refreshment Unit at Craig y Llyn, Rhigos
Authority: Natural Resources Wales (Public body)
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Wales (UKL)
Published estimate£7,000≈ £7k / year · £8,400 inc. VAT
Submissions closed 1 Dec 2025
Contract term 1 yrends 28 Feb 2027 · starts 1 Mar 2026
What is being bought
Published requirement description- NRW are inviting you to tender for a licence for the operation of a mobile refreshment unit at our site at Craig y Llyn layby in line with NRW’s requirements and specifications as described in this document.
- NRW is seeking a business to add to the general visitor experience in the Rhigos escarpment landscape.
- NRW are offering an opportunity for rental of a commercial pitch for a single Mobile Refreshment Unit in the Craig y Llyn layby beside the A4061 (GR SN 927 032 between Hirwaun and Treherbert) within Rhondda Cynon Taf.
- This will assist Natural Resources Wales in the delivery of the Welsh Governments’ objectives in terms of our strategic goals which include:
- access to woodlands
- the use of forests for tourism
- health and wellbeing
- employment and education
- the environment
- active community participation
- rural and economic development
- increasing customer facilities
- It is expected that the successful bidder will help deliver and develop on these objectives by operating a high quality commercial outlet
- One year licence agreement to commence on 1st March 2026 to 28th February 2027.
- Business unit must be mobile and removed from site each day and is limited to one unit.
- The Licensee will be allowed to operate during the following business hours: between 07:00 and 20:00
CPV: Catering services
The lotProcurement structure
single lot · value publishedLot #1CancelledPublished value£7,000
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
The Licensee:
- will be required to register their business with the Local Authorities Environmental Health Department as the registered business operator.
- must comply with all relevant catering legislation and regulations which will include that the Business Operator must hold a minimum Level 3 Food Safety in Catering and all food handlers must hold a minimum Level 2 Food Safety and Hygiene in Catering.
- is to produce and implement procedures to ensure that the business complies with the Food Safety Act 1990. This will include consideration for food safety and intolerances.
- is to produce and implement a Health and Safety Policy, which is to include compliance with the following procedures:
o First Aid
o RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995)
- is to maintain a suitable accident / incident / complaint record for all staff and visitors to the site and have excellent two-way communication with nominated NRW staff to ensure accident / incident / complaint reporting in a timely and appropriate manner.
- is to report hazards and damage to nominated NRW staff.
- is responsible for the daily cleaning of the site which will be kept litter free.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality - Craig y Llyn temporary licence for mobile refreshment unit: 60%
- Price- Craig y Llyn temporary licence for mobile refreshment unit: 40%
Published award criteria (2)
- Quality - Craig y Llyn temporary licence for mobile refreshment unit: Quality questions are contained within the attached Request to Quote
- Price- Craig y Llyn temporary licence for mobile refreshment unit: Please enter your pricing details on the Request for Quote attached
Conditions of participation1
- Condition of participation
The Licensee:
- will be required to register their business with the Local Authorities Environmental Health Department as the registered business operator.
- must comply with all relevant catering legislation and regulations which will include that the Business Operator must hold a minimum Level 3 Food Safety in Catering and all food handlers must hold a minimum Level 2 Food Safety and Hygiene in Catering.
- is to produce and implement procedures to ensure that the business complies with the Food Safety Act 1990. This will include consideration for food safety and intolerances.
- is to produce and implement a Health and Safety Policy, which is to include compliance with the following procedures:
o First Aid
o RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995)
- is to maintain a suitable accident / incident / complaint record for all staff and visitors to the site and have excellent two-way communication with nominated NRW staff to ensure accident / incident / complaint reporting in a timely and appropriate manner.
- is to report hazards and damage to nominated NRW staff.
- is responsible for the daily cleaning of the site which will be kept litter free.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Oct 2025, 11:57 BST
- Last source update
- 10 Oct 2025, 14:34 BST
- Authority reference
CYLTL004- FTS notice number
2025/S 000-064120- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05aca0Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 1 Dec 2025, 12:00 GMT
- Clarification deadline
- 10 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
10 Oct 2025 → 1 Mar 2026 · 4 dates- Tender notice published382 days ago10 Oct 2025, 11:57 BST
- Clarification questions by351 days ago10 Nov 2025, 12:00 GMT
- Submission deadline330 days ago1 Dec 2025, 12:00 GMT
- Contract starts241 days ago1 Mar 2026
Notice history
3 events · 2 releases on Find a Tender · since 10 Oct 2025- Tender notice published10 Oct 2025, 11:57 BSTUK4
- Procurement termination notice published10 Oct 2025, 14:34 BSTUK12
- Status changed to cancelled10 Oct 2025, 14:34 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 10 Oct 2025 | CancelledNotice terminated due to change in contract value. A new notice will be published in due course |
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to tender
- Bidding documents and specifications Licence Agreement
- Bidding documents and specifications Site Map
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender