Official UK procurement notice
Multi-Functional Devices and Document Solutiuons
Authority: Welsh Government·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThis procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive
goods and services.
The Supplier shall be required to provide a range of Products and/ or Services under the following Lots:
Lot 1: MFDs and Document Solutions
Lot 2: Print Consumables (Not Awarded)
The objective of this framework is to:
(a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements;
(b) Offer a flexible, competitive and simple route to market;
(c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and
(d) Provide document and print solutions which balance the need for immediate savings, whilst considering the socio and environmental impact on future generations.
CPV: Document management software package · Document management system · Drums for office machine · Fax equipment · Fusers · Inkjet printers · Laser printers · Maintenance and repair of office machinery · Parts and accessories of office machines · Parts and accessories of photocopying apparatus · Photocopiers · Photocopying equipment · +3 more
How this framework works
From the published notice- Places
- up to 14 suppliers · 13 bids received (0.9 per place) · 10 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1MFDs and Document SolutionsAwardedRenewalPublished value£30,000,000
This procurement is to establish an all-Wales Framework Agreement. Due to the diverse nature of the Customer base the Supplier shall be required to provide the following Products/services:
(a) The Supply of a range of Multi-Functional Devices (MFD);
(b) Consumables;
(c) Support and Maintenance, including a range of enhanced warranty packages;
(d) Pre-Sales Services, including site surveys and print audits;
(e) A range of associated software products;
(f) A range of associated services;
(g) A range of finance options and pricing plans; and
(h) Consumables, including drums, toner cartridges and staples.
The Supplier shall provide a range of Print and Document Solutions, including but not limited to:
(a) Cloud hosted print solutions;
(b) Hybrid managed print estates, comprising of single function and multi-function machines;
(c) Document workflow & automation;
(d) Managed document solutions; and
(e) Hybrid Mail Solutions. Additional information: Customers shall be able to adjust the Commercial and Technical award criteria weightings within the range detailed at Annex 1 of Framework Schedule 4.4.
The Framework was tendered with 2 Lots, Lot 1 MFDs and Document Solutions and Lot 2 Print Consumables. Lot 2 has not been awarded.
Lot #2Print ConsumablesCancelledRenewalPublished value£10,000,000
This procurement exercise is intended to establish an agreement for the Welsh Public Sector to access:
(a) Original Printer Consumables (excluding paper);
(b) Remanufactured and Refilled Printer Ink and Toner Cartridges;
(c) Fax Consumables. Additional information: This Lot was Not awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · MFDs and Document Solutions | 56% | 30% | 14% | |
| 2 · Print Consumables | 21% | 70% | 9% |
- Price carries 30–70 points depending on the lot. Read the split per lot below.
- “Multi-Functional Devices and Document Solutiuons” is a framework: the contest is a place on its panel, up to 14 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Jan 2021, 16:24 GMT
- Last source update
- 3 Aug 2021, 16:44 BST
- Award evaluation window
- 26 Feb 2021 – …
- Authority reference
NPS-ICT-0104-20- FTS notice number
2021/S 000-018663- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0289a1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The Authority has decided to terminate the tender process without making any award for Lot 2 (Print Consumables), for the following reasons: 1. Whilst the Authority does not believe that there is any flaw in the tender process, continuing with the award is likely to lead to legal proceedings which would delay contract award and cause the Authority to incur disproportionate expense and wasted resources in dealing with such proceedings; and 2. The need to protect and preserve public funds. The following bodies may use this framework: - Welsh Minister, their agencies, sponsored and statutory bodies and other contracting authorities funded by them; - The Welsh Assembly Commission; - UK Government, their agencies, companies and limited liability partnerships or other corporate entities, which operate in Wales; -Local Authorities in Wales; - Contracting authorities established for the provision of culture, media and sport in Wales; - NHS Health Boards in Wales; - Higher and further education bodies in Wales; - Police and crime commissioners and police forces; national park, and fire and rescue authorities in Wales; - Citizen Advice Bureaux in Wales; - Registered social landlords; - Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools); - HM Inspectorate of Schools in Wales (Estyn); - Town & Community Councils in Wales; - Tribunals - Welsh Government; - Housing associations; - Wales Council for Voluntary Action - Third sector bodies. (WA Ref:112386)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
- Appointment period ends
- 26 Feb 2021, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Feb 2021, 15:00 GMT
Timeline
26 Feb 2021 → 26 Aug 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 Feb 2021, 15:00 GMT
- Bids opened26 Feb 2021, 15:00 GMT
- Notice published3 Aug 2021, 16:44 BST
- Bids must remain valid until26 Aug 2021, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 3 Aug 2021- Status changed to complete3 Aug 2021, 16:44 BST
- Buyer details updated3 Aug 2021, 16:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
MFDs and Document Solutions
- Signed
- 14 Jul 2021
- Value
- £40,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · MFDs and Document Solutions | 13bids · 13 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- National Procurement Service (Welsh Government)Contracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Altodigital Networks LtdFramework contractor
- Banner Group LtdFramework contractor
- COMCEN COMPUTER SUPPLIES LTDFramework contractor
- Canda Copying LtdFramework contractor
- Canon (UK) LimitedFramework contractor
- KONICA MINOLTA BUSINESS SOLUTIONS (UK) LTDFramework contractor
- Ricoh UK LtdFramework contractor
- UK Laser Supplies LtdFramework contractor
- Vision (Office Automation) LtdFramework contractor
- Xerox (UK) LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria