Find a TenderAwardedContract details notice
Published 28 Apr 2025, 15:37 BST

Official UK procurement notice

MVDC - 21 High St. Leatherhead Property Conversion Works

Official notice

Authority: Mole Valley District Council (Local council)

WorksBelow threshold - open competitionBelow threshold
Published estimate£100,000£120,000 inc. VAT41.3% above published estimate
Submissions closed 23 May 2025awarded 30 Jun 2025
Awarded to BCS Robertson Ltd
Contract term 2 moends 1 Aug 2025 · starts 13 Jun 2025

What is being bought

Published requirement description

Mole Valley District Council invites tenders for the provision of works to convert the principle use of 21 High Street, Leatherhead, Surrey KT22 8AQ from office use to residential use.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moPublished value£100,000
Contract period: 13 Jun 2025 – 1 Aug 2025 (2 mo)Value: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: South East

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Cost 60% / Quality 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Apr 2025, 15:37 BST
Last source update
21 Jul 2025, 12:00 BST
FTS notice number
2025/S 000-017381
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction work
Delivery area
South East (UKJ26)
Official registry OCID
ocds-h6vhtk-050890 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 May 2025, 13:00 BST
Clarification deadline
13 May 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

How to obtain the Tender Documents

Interested parties should register their interest in the project via the In-Tend website in-tendhost.co.uk/sesharedservices/asp… ↗. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’.

Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully.

Opting In and Opting Out

Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

Further Guidance

In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.

Receiving Notification Emails

To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.

Timeline

28 Apr 2025 → 21 Jul 2025 · 5 dates
  1. Tender notice published
    28 Apr 2025, 15:37 BST
  2. Clarification questions by
    13 May 2025, 18:00 BST
  3. Submission deadline
    23 May 2025, 13:00 BST
  4. Contract starts
    13 Jun 2025
  5. Latest notice published
    21 Jul 2025, 12:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 28 Apr 2025
  1. Tender notice published
    28 Apr 2025, 15:37 BST
    UK4
  2. Contract details notice published
    21 Jul 2025, 12:00 BST
    UK7
  3. Status changed to complete
    21 Jul 2025, 12:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £141,3231 contract exc. VAT
Contracts signed 1latest 30 Jun 2025
Awarded toValueDateStatus
BCS Robertson Ltd£141,323 †—Awarded

Contracts

  • MVDC - 21 High St. Leatherhead Property Conversion Works · BCS Robertson Ltd

    Signed
    30 Jun 2025
    Value
    £141,323
    Period
    30 Jun 2025 – 12 Aug 2025
    Status
    active

Contracting authority & participating public bodies

Mole Valley District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLXW-3796-VTMW Pippbrook , Dorking, South East, RH4 1SJContact email

Bidders & participating suppliers

1 commercial party on the notice
  • BCS Robertson LtdAwarded supplier Vale Road, Portslade, South East, BN41 1GDContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender