Official UK procurement notice
NLFT_00193 Local Risk Management and Incident Reporting System
Authority: North London NHS Foundation Trust (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionLocal Risk Management & Incident Reporting System with additional quality improvement modules.
CPV: Medical software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1This procurement was conducted using a two-stage restricted procedure in accordance…Awarded
This procurement was conducted using a two-stage restricted procedure in accordance with the Public Contracts Regulations 2015 (PCR 2015).<br/>Stage 1 (Current Stage): This was the selection stage where we assessed the capability, capacity, and experience of potential suppliers. Suppliers are required to complete this Selection Questionnaire, which was then evaluated on a pass/fail basis against the criteria set out in the document.<br/><br/>Stage 2 (Invitation to Tender): Suppliers who successfully passed Stage 1 were invited to participate in Stage 2. In this stage, qualified suppliers received detailed specifications and were asked to submit full tenders. These tenders were evaluated based on a combination of quality and price factors, which were fully explained in the Stage 2 documentation.<br/><br/>This FTS Restricted Stage 1 document provided a detailed statement of the context, scope and objectives for the procurement of A Digital Local Risk Management and Incident Reporting System that will meet the Trust’s business requirements.<br/><br/>Timelines:<br/>06/09/2024 - Publication of the PIN Issuing Stage 1 ITT SQ Document<br/>18/09/2024 - Deadline for Submission of FTS Restricted Stage 1 response<br/>23/09/2024 - Stage 2 ITT Publish<br/>31/10/2024 - Stage 2 ITT Response Deadline<br/>31/08/2025 - Target Go Live Date
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Scored User Journey: 25%
- Quality Questions: 40%
- price: 25%
- Social Value: 10%
Published award criteria (4)
- Scored User Journey: 25
- Quality Questions: 40
- Social Value: 10
- Price: 25
- Suitability
As specified in the procurement documents
- Economic & financial standing
As specified in the procurement documents
- Technical & professional ability
As specified in the procurement documents
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Sept 2024, 16:06 BST
- Last source update
- 1 Apr 2025, 14:46 BST
- Award evaluation window
- 23 Sept 2024 – …
- Authority reference
NLFT_00193- FTS notice number
2025/S 000-012296- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0498e3Find a Tender
Publisher note: Suppliers must submit responses via the Atamis portal. Late submissions will not be accepted.
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 18 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
18 Sept 2024 → 1 Sept 2025 · 3 dates- Submission deadline18 Sept 2024, 12:00 BST
- Notice published1 Apr 2025, 14:46 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 1 Apr 2025- Status changed to complete1 Apr 2025, 14:46 BST
- Buyer details updated1 Apr 2025, 14:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Inphase Ltd | £506,728 † | — | Awarded |
Contracts
Contract 012296-2025-1 · Inphase Ltd
- Signed
- 31 Mar 2025
- Value
- £506,728
- Period
- … – 31 Aug 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- North East London NHS Foundation TrustContracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- High Court and Court of Appeal of England and WalesReview body
- North of England Commercial Procurement Collaborative (NOE CPC)Review body
Bidders & participating suppliers
1 commercial party on the notice- InPhase LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.