Official UK procurement notice
Non Housing Roofing Responsive Repairs
Authority: Leeds City Council (Local council)
What is being bought
Published requirement descriptionLeeds City Council is looking to procure a closed framework agreement consisting of up to 2 contractors to support the Council's internal service provider, Leeds Building Services, with roofing repairs and maintenance works to civic and commercial related property.
The successful contractors will be required to repair or supply and install roofing consisting of varying materials and nature including slate, tile, built up felt, system approved flat roofing, sheet, asphalt and guttering and rainwater pipes to a varied range of Council buildings within its civic and commercial portfolio.
The contract will run for an initial 2-year period with the option to extend for up to 24 months. The estimated total contract value of up to £1,040,000 (excluding extensions).
Responsive works up to a value of £10,000 will be allocated on a ranked basis between the top 2 successful tenderers.
- How the procedure runs: Non Housing Roofing Responsive Repairs. Stage 1 - CAS & Conditions of participation (COP) - This stage has a deadline for submission set at Tuesday 18 November 2025 at 12 noon. All CAS-COP submissions received by the deadline will be assessed in line with the criteria as covered and explained in the CAS and COP. Following assessment All suppliers passing the qualifying criteria and meeting the minimum thresholds outlined within the scoring section will be invited to tender. To clarify - At this stage you are not required to submit a response to the draft tender documentation. Stage 2 - Tender - The organisations that have been shortlisted to tender based on the outcome of stage 1 will be invited to tender in a competitive tendering exercise. It is anticipated that the final tender documents will be issued to all shortlisted tenderers around w/c Monday 1st December 2025. The deadline date will be confirmed upon publication but is anticipated to be Tuesday 20th January 2026. It is anticipated that there will be formal bidders' clarification events held in early December 2025 to engage and to enforce the Council requirements. The tender evaluation process is anticipated to take place throughout late January to early February 2026. Tenderers will be notified of the outcome late February 2026 Contract award will be early March 2026 Contract mobilisation period to be April/May 2026 Contract Start date 1st June 2026 Please refer to draft tender documents on the YORtender platform.
CPV: Roof repair and maintenance work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 1 Jun 2026
Published description of the framework
This tender is being evaluated on a quality/price separated basis and therefore the contract will be awarded to the 2 tenderers who meet the minimum quality thresholds and submit the lowest prices.
A total of 1000 points will be awarded for the quality stage. Tenderers who meet the qualifying minimum threshold of 500 point (50%) will then have their pricing schedules evaluated. Therefore contracts will be awarded to the two tenderers who pass the quality criteria and submit the lowest prices.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,080,000
- Economic & financial standing
Tenderers will be evaluated for financial suitability, technical experience and health and safety as part of the Conditions of Participation stage (please see tender documents published on the YORtender platform for full details).
- Technical & professional ability
There are 4 questions assessing the technical ability of tenderers in the Conditions of Participation document (please see tender documents published on the YORtender platform for full details).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Delivery of Works: 17%
- Delivery of Works: 17%
- Delivery of Works: 17%
- Work volumes and scope: 17%
- Health and Safety: 22%
- Social Value: 10%
Published award criteria (6)
- Delivery of Works: Please detail how you will ensure consistent high quality of works are delivered for the duration of the contract, including but not limited to meeting timescales, site inspections, quality planning and order variations
- Delivery of Works: Please detail how your organisation will deliver services to meet the targets set out within the Key Performance Indicators (KPIs) outlined in the accompanying document 'Non Housing Roofing Responsive repairs - KPI Framework
- Delivery of Works: In a 2-storey leisure centre with children present, you have been given an order to repair guttering, erect scaffolding and replace a section of defective roof tiles. Please describe the full process you would undertake from receiving the order through to completion.
- Work volumes and scope: There is no guarantee of volumes of work through this contract. Please describe how you will manage this type of contract where work is not guaranteed, how you will manage a situation where demand suddenly increases and also detail if subcontractors will be used and how will you ensure effective management of the subcontractors
- Health and Safety: Please outline how your organisation will encourage a positive health and safety culture and ensure all works delivered are in compliance with the current CDM regulations for all orders throughout the contract. Your response should include but is not limited to the following: - Site safety and security. - Ensuring the health and safety of residents (particularly children, the elderly, vulnerable and those with mental health, drug or alcohol issues), visitors and staff (e.g. lone working). - Your proposals in relation to safety equipment, signage, etc. Your arrangements for ensuring that on-site welfare provision meets legal requirements and the needs / expectations of your employees
- Social Value: Please complete Appendix 4 - Social Value Response (refer to paragraphs 9.8 and 9.9 inclusive and the service specification)
- Economic & financial standing
Tenderers will be evaluated for financial suitability, technical experience and health and safety as part of the Conditions of Participation stage (please see tender documents published on the YORtender platform for full details).
- Technical & professional ability
There are 4 questions assessing the technical ability of tenderers in the Conditions of Participation document (please see tender documents published on the YORtender platform for full details).
- “Non Housing Roofing Responsive Repairs” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Oct 2025, 15:09 BST
- Last source update
- 24 Feb 2026, 07:01 GMT
- Award evaluation window
- Submission end – 20 Feb 2026
- Authority reference
102413- FTS notice number
2025/S 000-066781- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cff2Find a Tender
- How it runs
Non Housing Roofing Responsive Repairs.
Stage 1 - CAS & Conditions of participation (COP) - This stage has a deadline for submission set at Tuesday 18 November 2025 at 12 noon.
All CAS-COP submissions received by the deadline will be assessed in line with the criteria as covered and explained in the CAS and COP.
Following assessment All suppliers passing the qualifying criteria and meeting the minimum thresholds outlined within the scoring section will be invited to tender.
To clarify - At this stage you are not required to submit a response to the draft tender documentation.
Stage 2 - Tender - The organisations that have been shortlisted to tender based on the outcome of stage 1 will be invited to tender in a competitive tendering exercise. It is anticipated that the final tender documents will be issued to all shortlisted tenderers around w/c Monday 1st December 2025. The deadline date will be confirmed upon publication but is anticipated to be Tuesday 20th January 2026.
It is anticipated that there will be formal bidders' clarification events held in early December 2025 to engage and to enforce the Council requirements.
The tender evaluation process is anticipated to take place throughout late January to early February 2026.
Tenderers will be notified of the outcome late February 2026
Contract award will be early March 2026
Contract mobilisation period to be April/May 2026
Contract Start date 1st June 2026
Please refer to draft tender documents on the YORtender platform.
How it was run
Official notice- Appointment period ends
- 20 Jan 2026, 12:00 GMT
- Clarification deadline
- 13 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Oct 2025 → 1 Jun 2026 · 6 dates- Tender notice published373 days ago20 Oct 2025, 15:09 BST
- Clarification questions by288 days ago13 Jan 2026, 12:00 GMT
- Admission / appointment period ends281 days ago · period end, not a bid countdown20 Jan 2026, 12:00 GMT
- Award decision expected by250 days ago20 Feb 2026, 23:59 GMT
- Latest notice published247 days ago24 Feb 2026, 07:01 GMT
- Contract starts150 days ago1 Jun 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 20 Oct 2025- Tender notice published20 Oct 2025, 15:09 BSTUK4
- Procurement termination notice published24 Feb 2026, 07:01 GMTUK12
- Status changed to complete24 Feb 2026, 07:01 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 9 Feb 2026 | CancelledThe procurement is being terminated to allow for a review of the future sourcing strategy, ensuring alignment with a category managed approach and other comparable and related workstreams currently underway across the organisation. This review is intended to ensure that any future procurement activity is structured in a way that delivers optimal value, consistency, and strategic alignment. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender