Find a TenderClosed
Published 8 Sept 2023, 17:54 BST

Official UK procurement notice

North East Quadrant (NEQ) Development - Design and Build Contractor

Official notice

Authority: University of Southampton (Charity / VCSE)

WorksRestricted procedure
Published estimate£150,000,000≈ £38m / year
Submissions closed 9 Oct 2023
Contract term 4 yrsends 31 Dec 2027 · starts 8 Jan 2024

What is being bought

Published requirement description

The University is seeking a Design and Build Contractor for the development of the North East Quadrant ("NEQ") site located in Southampton, Hampshire.

The North-East Quadrant ("NEQ") site forms part of the Highfield Campus. The site area is approximately 12,290m². Phase 1 consists of the construction of a 4-storey teaching facility (GIFA of c. 15,574m2), with 5 storeys, a basement, and ancillary facilities hub.

The building is split into three interconnected areas arranged around a central atrium. The west block consists of a concrete structure with the east / south proposed to be of a steel frame. The external wall solution will be evolved during stage 3. Sustainability and low energy solutions are key to the success of this building due to lack of local power. The works include amendments to external landscaping, and all associated works to meet all planning and building control requirements stipulated elsewhere within the Employer's Requirements. Any S278 works will be delivered as part of an agreement between the selected contractor and Southampton City Council.

The successful Contractor will be required to work alongside the Client design team via a PCSA agreement through Stage 3 and Stage 4, at which point a contract sum can be agreed. It is the intention that a separate "Enabling Works" contract will be completed during the Pre-Construction period.

The University proposes to enter into a Contract for the delivery of the NEQ Project by Q1 2027 with the successful contractor. The University will appoint the successful contractor via a PCSA appointment in 2024 to deliver pre-construction services, but also a separate enabling works contract, which should de-risk the site prior to agreement of the contract sum for the main works.

CPV: Building construction work · Construction work for university buildings

The lotProcurement structure

single lot · value published
Lot #1This procurement process is being conducted as a Restricted procedure; consisting of… 4 yrsPublished value£150,000,000

This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages.

Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage.

Stage 2 - Invitation to Tender (ITT) stage - A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage.

The University proposes to enter into a Contract for 3 years and 5 months - this will be the maximum contract period, including any potential extensions, with the successful tenderer.

This will comprise of an initial contract period of 3 years and 5 months with an option to extend by a further 6 months subject to satisfactory performance and at the discretion of the University.

The estimated total contract value is between £125,000,000 up to a maximum of £150,000,000 (excluding VAT).

Contract period: 8 Jan 2024 – 31 Dec 2027 (4 yrs)
Delivery: South East · Southampton, Hampshire, UK
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (7)
  • Question 2: Approach to subcontracting: 10%
  • Question 4: The Contractor's proposed team: 20%
  • Question 5: The Contractor's programme: 20%
  • Question 6: Approach to management of the design: 10%
  • Question 7: Delivery of the Project: 10%
  • Interview: 5%
  • price: 25%
Published award criteria (10)
  • Compliance questions and mandatory requirements: Pass/Fail
  • Question 1: Previous Information: Not scored
  • Question 2: Approach to subcontracting: 10%
  • Question 3: Acceptance of the Contract Documents: Pass/Fail
  • Question 4: The Contractor's proposed team: 20%
  • Question 5: The Contractor's programme: 20%
  • Question 6: Approach to management of the design: 10%
  • Question 7: Delivery of the Project: 10%
  • Interview: 5%
  • Price: 25%
Conditions of participation2
  • Economic & financial standing

    The selection criteria is as stated in the Selection Stage document set.

    To support the financial assessment, the University will obtain a Business Risk Report for all Potential Suppliers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Potential Suppllier or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe. Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: For this procurement, the minimum financial threshold is £225,000,000. The University has risk assessed the insurance requirements for this procurement and has deemed that the following minimum levels of insurance will be required. -Public Liability - £10 million -Product L…
  • Technical & professional ability

    The selection criteria is as stated in the Selection Stage document set

    However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria:

    -Grounds for Mandatory Exclusion

    -Grounds for Discretionary Exclusion

    -Economic & Financial Standing

    -Details of Wider Group

    -Health and safety policy

    -Modern Slavery Act

    -Insurance

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 Sept 2023, 17:54 BST
Last source update
11 Sept 2023, 11:26 BST
Authority reference
2023UoS-1107
FTS notice number
2023/S 000-026785
Classification (CPV)
Building construction workConstruction work for university buildings
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-03fb74 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Sept 2023 → 8 Jan 2024 · 4 dates
  1. Notice published
    11 Sept 2023, 11:26 BST
  2. Submission deadline
    9 Oct 2023, 12:00 BST
  3. Invitations to tender expected
    24 Oct 2023, 00:00 BST
  4. Contract starts
    8 Jan 2024

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextDescription of the Procurement · II.2.4This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages. Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will b…This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages. Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will b…

1 amendment published without a description.

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 UNIVERSITY ROAD, SOUTHAMPTON, South East, SO17 1BJContact name, email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.