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Find a TenderCancelledProcurement termination notice
Published 11 Jul 2025, 12:39 BST

Official UK procurement notice

NSDC-1003 Ollerton Town Centre Cinema Fit Out and Operator

Official notice

Authority: Newark And Sherwood District Council (Local council)·On behalf of: Rutland County Council

ServicesCompetitive flexible procedureAbove thresholdConcessionSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: East Midlands (UKF15)
Concession value (operator's revenue)£250,000operator revenue, not the authority's budget · 1 value update
Submissions closed 25 Nov 2025
Next notice expected 31 Aug 2025
Contract term 10 yrsends 31 Jan 2036 · up to 31 Jan 2051 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Newark & Sherwood District Council are seeking an operator for the new Ollerton town cinema, scheduled to open in 2027.

The cinema is a key part of a Levelling Up funded town centre regeneration project incorporating employment floorspace in modern accessible facilities, together with retail, café and residential floorspace.

The selected operator will have the opportunity to be involved in the design and development of the cinema, becoming a key collaborator in the regeneration project, working with local stakeholders to ensure that the cinema becomes a popular and well-used facility.

To take part in this tender opportunity, suppliers are invited to view and respond to the tender documentation on the ProContract e-procurement portal using the link below:

procontract.due-north.com/Advert ↗

The deadline for initial tender submissions is 12 noon 25th November 2025.

  • How the procedure runs: A Competitive Flexible Tender is defined as a procurement where any supplier who feels they meet the requirements in the specification can submit a bid. It is a multistage process which will include prequalification requirements, quality testing, and presentation stages. This tender process will be formed of 3 stages: 1. Stage One - Initial Tender Return and Minimum Requirements 2. Stage Two - Presentation and Negotiations 3. Stage Three - Final Tender Return

CPV: Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 yrsSMEVCSEPublished value£250,000
Contract period: 1 Feb 2026 – 31 Jan 2036 (10 yrs) · up to 31 Jan 2051 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The term of the lease is to be agreed with negotations during the tender process.
92000000 Recreational, cultural and sporting services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Jul 2025, 12:39 BST
Last source update
3 Dec 2025, 17:01 GMT
Award evaluation window
Submission end – 19 Jan 2026
Authority reference
DN780154
FTS notice number
2025/S 000-069186
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Recreational, cultural and sporting services
Delivery area
East Midlands (UKF15)
Official registry OCID
ocds-h6vhtk-055d95 Find a Tender
How it runs

A Competitive Flexible Tender is defined as a procurement where any supplier who feels they meet the requirements in the specification can submit a bid.

It is a multistage process which will include prequalification requirements, quality testing, and presentation stages.

This tender process will be formed of 3 stages:

  1. Stage One - Initial Tender Return and Minimum Requirements
  2. Stage Two - Presentation and Negotiations
  3. Stage Three - Final Tender Return

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
25 Nov 2025, 12:00 GMT
Clarification deadline
18 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

11 Jul 2025 → 1 Feb 2026 · 9 dates
  1. Planning notice published
    11 Jul 2025, 12:39 BST
  2. Market engagement
    8 Aug 2025, 23:59 BST

    Please note the value placed in this advert is a nominal figure and is not related to the opportunity described in the scope above.

    Interested parties are required to submit expressions of interest via the ProContract procurement portal, using the provided questionnaire located on the portal.

    Only submissions of expressions of interest received according to these instructions will be considered.

    procontract.due-north.com/Advert ↗

  3. Next notice expected
    31 Aug 2025, 23:59 BST
  4. Tender notice published365 days ago
    28 Oct 2025, 21:35 GMT
  5. Clarification questions by344 days ago
    18 Nov 2025, 12:00 GMT
  6. Submission deadline337 days ago
    25 Nov 2025, 12:00 GMT
  7. Latest notice published329 days ago
    3 Dec 2025, 17:01 GMT
  8. Award decision expected by282 days ago
    19 Jan 2026, 23:59 GMT
  9. Contract starts270 days ago
    1 Feb 2026

Notice history

10 events · 4 releases on Find a Tender · since 11 Jul 2025
  1. Preliminary market engagement notice published
    11 Jul 2025, 12:39 BST
    UK2
  2. Tender notice published
    28 Oct 2025, 21:35 GMT
    UK4
  3. Published value updated to £250,000
    28 Oct 2025, 21:35 GMT
    was £1
  4. Status changed to active
    28 Oct 2025, 21:35 GMT
  5. Procurement method changed
    28 Oct 2025, 21:35 GMT
  6. Deadline published: 27 Nov 2025, 12:00 GMT
    28 Oct 2025, 21:35 GMT
  7. Tender notice published
    28 Oct 2025, 21:52 GMT
    UK4
  8. Deadline moved to 25 Nov 2025, 12:00 GMT
    28 Oct 2025, 21:52 GMT
    -2 days · was 27 Nov 2025, 12:00 GMT
  9. Procurement termination notice published
    3 Dec 2025, 17:01 GMT
    UK12
  10. Status changed to complete
    3 Dec 2025, 17:01 GMT
Published amendments (1)

Incorrect dates on original publication and in description. All dates updated correctly.

Routine re-releases (4)
  • 2025-07: 1 release · 11 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—3 Dec 2025CancelledThe Council did not receive any valid bids.

Contracting authority & participating public bodies

3 public bodies on the notice

Newark And Sherwood District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPXR-3259-QCMJ Castle House, Great North Road, Newark, East Midlands, NG24 1BYContact email

Other public bodies

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure