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Published 14 Oct 2021, 11:58 BST

Official UK procurement notice

(NU/1722) Supply of a comprehensive Ultrafast Transient Absorption Spectroscopy and Microscopy Facility

Official notice

Authority: Newcastle University (Education)

GoodsOpen procedureSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: North East (UKC22)
Awarded value£618,633published contract · exc. VAT
Submissions closed 15 Nov 2021awarded 17 Jan 2022
Awarded to Ultrafast Systems LLC

What is being bought

Published requirement description

The North East ultrafast transient absorption spectroscopy and microscopy facility (based at

Newcastle University) will be a unique national facility to fulfil a strategically and critically

important research infrastructure gap in the region. The facility aligns with the institutional

strategy that includes the establishment of Centres for Research Excellence in Energy, Data

and Cancer and the establishment of NU Academic Track Fellowships, several of whom will

benefit from this facility. Transient absorption spectroscopy is a key tool that enables

scientists to probe the identity, formation and fate of short-lived, energetic species formed

on excitation with light (e.g. from a laser). It permits ultrafast optical and near infrared

spectroscopy on a range of molecular, biological and functional material systems to provide

critical mechanistic information on light-induced reaction pathways. This includes tracking

the dynamics of key excited state and charge-transfer intermediates that lie at the heart of a

vast amount of chemistry, from solar energy conversion to enzyme reactions. This national

facility will support several multidisciplinary fields with substantial potential for societal and

economic impact, including

(1) Energy (e.g. emerging photovoltaic technology, solar-driven H2 evolution and CO2

conversion to fuels and feedstocks) research which is supported by joint, collaborative

centres, the EPSRC/ISCF North East Centre for Energy Materials (NECEM) and the EPSRC

Centre for Doctoral Training in Renewable Energy at North east Universities (ReNU).

Page 4 to 8

(2) Photonic materials and metamaterials (e.g. Organic LEDs, energy transfer in solid state

materials, 2D and 3D materials in LEDs and waveguides).

(3) Chemical Biology and Biological Chemistry (bio-imaging, radiochemistry, photodynamic

therapy-related cancer research and drug discovery) including the Cancer Research centre

and EPSRC Centre for Doctoral training MosMed.

This facility is being funded though an EPSRC Strategic Equipment grant EP/W006340/1

The scope of this contract is for the supply, delivery and installation of the equipment as

detailed in the ITT to the University, with after-sales support and 24 months warranty and

maintenance.

The contract reference was NU/1722.

CPV: Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (5)
  • Ability to meet Technical Specification: 40%
  • Quality of the Warranty, Maintenance and Servicing: 7.5%
  • After-Sales Support: 7.5%
  • Delivery: 5%
  • price: 40%
Published award criteria (5)
  • Ability to meet Technical Specification: 40
  • Quality of the Warranty, Maintenance and Servicing: 7.5
  • After-Sales Support: 7.5
  • Delivery: 5
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Oct 2021, 11:58 BST
Last source update
19 Oct 2022, 11:27 BST
Award evaluation window
15 Nov 2021 – …
Authority reference
DN575877
FTS notice number
2022/S 000-029427
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-02ebd1 Find a Tender
Review and risk notes
Review procedure

The University will incorporate a standstill period at the point information on the award of the

contract is communicated to tenderers. That notification will provide full information on the

award decision. The standstill period, which will be for a minimum of 10 calendar days,

provides time for unsuccessful tenderers to challenge the award decision before the

contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who

have been harmed or are at risk of harm by a breach of the rules to take action in the High

Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive

knowledge of breach.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Nov 2021, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Nov 2021, 14:30 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

15 Nov 2021 → 19 Oct 2022 · 3 dates
  1. Submission deadline
    15 Nov 2021, 14:00 GMT
  2. Bids opened
    15 Nov 2021, 14:30 GMT
  3. Notice published
    19 Oct 2022, 11:27 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Oct 2022, 11:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £618,6331 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 17 Jan 2022
Awarded toValueDateStatus
Ultrafast Systems LLCSME£618,633 †—Awarded

Contracts

  • (NU/1722) Supply of a comprehensive Ultrafast Transient Absorption Spectroscopy and Microscopy Facility · Ultrafast Systems LLCSME

    Signed
    17 Jan 2022
    Value
    £618,633
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Newcastle University

Contracting authorityEducationBody governed by public lawEducation Newcastle University, Procurement Services, Kingsgate, Newcastle, UKZ, NE1 7RUContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.